FINANCIAL: Budget Changes

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OVERVIEW
**NOTE THESE PAGES ARE CURRENTLY IN DRAFT FORM. PLEASE CHECK BACK FOR UPDATES
What is a Budget Change In short definition, a Budget Change is the process of moving money from one phase code to another. Previously this was handled through the Internal Change Order process. Brinkmann Standards Budget Change: Once the budget is imported from Vista, any changes to budget have to come from Procore. Changes to the original budget will be changed by accounting. Approved Cost Types are: Subcontracts Purchase Orders Labor Equipment Material Tax Other Notable Changes to past procedures The 18000 phase codes are no longer used. Phase Code dashes will now only be used to represent multiple buildings. You can now utilize multiple cost codes on a commitment (subcontract). See the commitments walkthrough for further information. Numbering in Procore for cost codes will look different due to a difference between how Vista lists code vs. how Procore uses it. To add an additional cost code to your project after initial set up you must reach out to the accounting department to have them added to your project.
TO CREATE A BUDGET CHANGE
Navigate to your Budget Tool. Click on the Orange "Create a Budget Change" button located in the top right Corner. This will create a Budget Change for your project. Number is auto generated, but can be manually adjusted. Name your Budget Change, and provide a description. Input your adjustments. The first line in your adjustment is the full amount of the change. Each consecutive line supplements that information. Example: Original Budget Amount: Drywall for $100,000 How to set up the Budget Cost Code 9250 Cost Type Other: $50,000 Cost Type Subcontracts: $50,000 You buyout the drywall subcontractor for $70,000 and you also want to allocate $10,000 for Brinkmann Labor for general clean-up Budget Change Move $20,000 from Cost Type Other to Cost Type Subcontracts Move $10,000 from Cost Type Other to Cost Type Labor Update Budgets 9250 - Other: $20,000 9250 - Subcontracts: $70,000 9250 - Other: $10,000 The main budget change screen will indicate if the change has synced with Vista (ERP) When a Budget Change is created, it will automatically create a Change Event. When the Budget Change is complete, ensure you update the Change Event status to "CLOSED".
ROM INFORMATION	ESTIMATED COST AT COMPLETION (ECAC)
The ROM column on the budget screen, after projected budget is complete, will include amounts only when a PCO hasn't been created. Open status will put it in the column. PCO creation will cause the amount to drop off The ROM is not reflected in projections. Projection columns include only cost and revenue.

PROCORE STANDARDS & BEST PRACTICES

The Budget tool allows you to build and manage a comprehensive budget throughout a project's lifecycle. By eliminating the need for double-entry of contract modifications and change order values into complex spreadsheets, you'll have greater insight into how seen and unforeseen changes impact the bottom line. Take control over complicated project factors when evaluating and forecasting your project's completion costs.

Import an existing budget or build a comprehensive project budget that can be exported to the Microsoft Excel or PDF formats
Review financial performance for a single project or across multiple projects
Share the status of your budget with your team so they can make informed decisions in the field
Generate detailed budget reports showing budget modification, buyout summaries, line item details, and more

Popular Tutorials (view all)

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Set Up a Budget

Set Up a Budget - Owner

Set Up a Budget - Specialty Contractor

Add New Line Items to a Budget - General Contractor

Add New Line Items to a Budget - Owner

Add New Line Items to a Budget - Specialty Contractor

Create a Budget Change

Create a Budget Modification

Create a Budget Modification - Owner

Navigate the Forecasting Tab - General Contractor

Navigate the Forecasting Tab - Owner

Navigate the Forecasting Tab - Specialty Contractor

Set Up Budget Views - Specialty Contractor

Buyout Savings Budget View

Buyout Savings While in a Buyout Budget View

Current/Revised Buyout Budget View

Budget Forecasts, Projections, and Reports

Budget Forecasts, Projections, and Reports - Specialty Contractor

Change Order Analysis

OUTDATED VIDEOS - Removed from Support Site and Certifications

Specialty contractor as a Client - Set Up Budget Views

Owner - Set Up a Budget

Owner - Navigate the Forecasting Tab

General Contractor - Navigate the Forecasting Tab

Specialty Contractor - Navigate the Forecasting Tab

Owner - Create a Budget Modification

Budget Modifications

Owner - Add New Line Items to the Budget

Specialty contractor as a Client - Create a Direct Cost

Specialty contractor as a Client - Add New Line Items to a Budget

Add New Line Items to a Budget

Specialty contractor as a Client - Budget Forecasts, Projections, and Reports

Specialty contractor as a Client - Setup a Budget

Set Up Configurable Budget Views

Specialty contractor as a Client - Create a Budget Modification

Owner - Set Up a Budget

Owner - Budget Forecasts, Projections, and Reports

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Navigate the Forecasting Tab - General Contractor

Budget Forecasts, Projections, and Reports

Set Up a Budget	Add New Line Items to a Budget - General Contractor	Create a Budget Change
Navigate the Forecasting Tab - General Contractor	Budget Forecasts, Projections, and Reports

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Navigate the Forecasting Tab - General Contractor

Budget Forecasts, Projections, and Reports

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Navigate the Forecasting Tab - General Contractor

Budget Forecasts, Projections, and Reports

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Create a Budget Modification

Navigate the Forecasting Tab - General Contractor

Budget Forecasts, Projections, and Reports

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Create a Budget Modification

Navigate the Forecasting Tab - General Contractor

Budget Forecasts, Projections, and Reports

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Navigate the Forecasting Tab - General Contractor

Budget Forecasts, Projections, and Reports

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Navigate the Forecasting Tab - General Contractor

Budget Forecasts, Projections, and Reports

OUTDATED VIDEOS - Removed from Support Site and Certifications

Add New Line Items to a Budget

Navigate the Forecasting Tab

Set Up a Budget

Set Up a Budget - Owner

Set Up a Budget - Specialty Contractor

Add New Line Items to a Budget - General Contractor

Add New Line Items to a Budget - Owner

Add New Line Items to a Budget - Specialty Contractor

Create a Budget Change

Create a Budget Modification

Create a Budget Modification - Owner

Navigate the Forecasting Tab - General Contractor

Navigate the Forecasting Tab - Owner

Navigate the Forecasting Tab - Specialty Contractor

Set Up Budget Views - Specialty Contractor

Buyout Savings Budget View

Buyout Savings While in a Buyout Budget View

Current/Revised Buyout Budget View

Budget Forecasts, Projections, and Reports

Budget Forecasts, Projections, and Reports - Specialty Contractor

Change Order Analysis

OUTDATED VIDEOS - Removed from Support Site and Certifications

Specialty contractor as a Client - Set Up Budget Views

Owner - Set Up a Budget

Owner - Navigate the Forecasting Tab

General Contractor - Navigate the Forecasting Tab

Specialty Contractor - Navigate the Forecasting Tab

Owner - Create a Budget Modification

Budget Modifications

Owner - Add New Line Items to the Budget

Specialty contractor as a Client - Create a Direct Cost

Specialty contractor as a Client - Add New Line Items to a Budget

Add New Line Items to a Budget

Specialty contractor as a Client - Budget Forecasts, Projections, and Reports

Specialty contractor as a Client - Setup a Budget

Set Up Configurable Budget Views

Specialty contractor as a Client - Create a Budget Modification

Owner - Set Up a Budget

Owner - Budget Forecasts, Projections, and Reports

Budget

The following table highlights which user permissions are required to perform the described user action.

: Indicates your company's Procore account must be configured to work with an integrated ERP system.

Task	None	Read Only	Standard
Add a Budget Line Item		+	+
Add a Budget View for Real-Time Labor Costing	This task must be completed in the Company's Admin tool. Also requires Procore's Field Productivity tools.
Add Budgeted Production Quantities to a Project's Budget
Add the Columns for the 'Budget Changes' Feature to a Budget View	This task must be completed in the Company's Admin tool.
Add a Goods & Services Tax (GST) to a Budget ¹
Add a Partial Budget Line Item
Apply Advanced Forecasting Curves
Apply the View, Snapshot, Group, and Filter Options on a Budget View
Approve Budget Changes		+	+
Configure Settings: Budget
Legacy Create a Budget Modification
Create Budget Changes		+	+
Create a Budget Snapshot
Create a Custom Budget Report ²
Create a Custom Financial Line Items Report to Compare Budget Snapshots	This task must be completed in the Reports tool.
Delete a Budget Line Item
Delete Budget Changes		+	+
Edit a Budget			+
Edit Budget Changes		+	+
Export a Budget to an Integrated ERP System
Export Budget Changes
Import a Budget		+	+
Import a ProEst Estimate for the Budget SOV ³
Import Installed Production Quantities for the Labor Productivity Cost Budget View
Lock a Budget		+	+
Read a Budget		+	+
Retrieve a Budget from ERP Integrations Before Acceptance		+	+
Set up a Budget in a New Procore Project
Send a Budget to ERP Integrations for Accounting Acceptance		+	+
Set Up a Budget View for Custom Reporting	This task must be completed in the Company Admin tool.
Set Up a New Budget View	This task must be completed in the Company Admin tool.
Set Up a New Forecasting View	This task must be completed in the Company Admin tool.
Unlock a Budget
Unlock a Budget with Budget Modifications
Use the 'Forecast to Complete' Feature
View Budget Changes
View Budget Change Detail for a Budget Line Item
View Budget Reports ⁴
View and Filter the Change History of the Budget
Void Budget Changes

¹ This task also requires 'Admin' permissions on the project's Client Contracts, Funding, or Prime Contracts tool.

² Also requires 'Admin' permissions on the Company level Reports tool.

³ These steps require that your company has enabled the ProEst by Procore integration.

⁴ The Reports tool must be an active Project Tool. See Add and Remove Project Tools.

**NOTE THESE PAGES ARE CURRENTLY IN DRAFT FORM. PLEASE CHECK BACK FOR UPDATES

What is a Budget Change

Brinkmann Standards

Notable Changes to past procedures

Project Budget

Budget Views

Configuration Tasks

Reports

ERP Integrations

Tip

Set Up a Budget

Set Up a Budget - Owner

Set Up a Budget - Specialty Contractor

Add New Line Items to a Budget - General Contractor

Add New Line Items to a Budget - Owner

Add New Line Items to a Budget - Specialty Contractor

Create a Budget Change

Create a Budget Modification

Create a Budget Modification - Owner

Navigate the Forecasting Tab - General Contractor

Navigate the Forecasting Tab - Owner

Navigate the Forecasting Tab - Specialty Contractor

Set Up Budget Views - Specialty Contractor

Buyout Savings Budget View

Buyout Savings While in a Buyout Budget View

Current/Revised Buyout Budget View

Budget Forecasts, Projections, and Reports

Budget Forecasts, Projections, and Reports - Specialty Contractor

Change Order Analysis

OUTDATED VIDEOS - Removed from Support Site and Certifications

Specialty contractor as a Client - Set Up Budget Views

Owner - Set Up a Budget

Owner - Navigate the Forecasting Tab

General Contractor - Navigate the Forecasting Tab

Specialty Contractor - Navigate the Forecasting Tab

Owner - Create a Budget Modification

Budget Modifications

Owner - Add New Line Items to the Budget

Specialty contractor as a Client - Create a Direct Cost

Specialty contractor as a Client - Add New Line Items to a Budget

Add New Line Items to a Budget

Specialty contractor as a Client - Budget Forecasts, Projections, and Reports

Specialty contractor as a Client - Setup a Budget

Set Up Configurable Budget Views

Specialty contractor as a Client - Create a Budget Modification

Owner - Set Up a Budget

Owner - Budget Forecasts, Projections, and Reports

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Navigate the Forecasting Tab - General Contractor

Budget Forecasts, Projections, and Reports

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Navigate the Forecasting Tab - General Contractor

Budget Forecasts, Projections, and Reports

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Navigate the Forecasting Tab - General Contractor

Budget Forecasts, Projections, and Reports

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Navigate the Forecasting Tab - General Contractor

Budget Forecasts, Projections, and Reports

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Create a Budget Modification

Navigate the Forecasting Tab - General Contractor

Budget Forecasts, Projections, and Reports

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

Set Up a Budget

Add New Line Items to a Budget - General Contractor

Create a Budget Change

Create a Budget Modification

Navigate the Forecasting Tab - General Contractor