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Procore

Unlock a Budget with Budget Modifications

Objective

To unlock a project's budget while preserving or deleting all budget modifications. 

Background

The ability to unlock a budget with budget modifications allows users to update their Original Budget Amounts throughout the course of a project and track how the Original Budget has evolved. For certain projects, the Original Budget may continue to change and update after construction has begun. This is particularly common for projects with Guaranteed Maximum Price (GMP) contracts, and large-scale projects in general, where construction is underway even as the owner(s) are approving additional phases or work packages. 

Things to Consider

  • Required User Permission:
    • 'Admin' level permission on the project's Budget tool
  • Prerequisites:
    • The budget must be locked. See "Lock a Budget" in the See Also section below.
  • If your company has enabled the ERP Integrations tool, the 'Unlock Budget' button is only available for use when:
    • Dexter + Chaney Spectrum:
      • The budget is locked.
      • The export from Procore to Spectrum is complete.
      • The job cost data (i.e., exported budget amounts) from Spectrum must be synced into Procore. 
    • QuickBooks:
      • The budget is locked.
      • The export from Procore to QuickBooks is complete. 
      • The job cost data (i.e., exported budget amounts) from QuickBooks must be synced into Procore. 
    • Sage 300 CRE:
      • The budget is locked.
      • The export from Procore to Sage is complete.
      • The exported entries have been manually posted to Sage using its Job Cost function.
      • The Sage 300 CRE data has been synced with the hh2 Cloud Service and Procore. 

Steps

  1. Navigate to the project's Budget tool.
  2. Click the Unlock Budget button.
    (Notes:
    • The Unlock Budget label is only visible when the project's budget is locked. See "Lock a Budget" in the See Also section below.
    • If the Unlock Budget is grayed out and unavailable and your company has enabled the ERP Integrations tool, you will need to click the Retrieve from ERP button first. See "Retrieve a Budget from ERP" in the See Also section below). 
  3. To preserve all budget modifications, in the Unlock the Budget pop-up, click Preserve and Unlock.
    To delete all Budget Modifications, mark the Delete All Budget Modifications (Not Recoverable) check box, and click Delete and Unlock

    unlock-the-budget.png

See Also

 

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