Unlock a Budget with Budget Modifications

Last updated

Oct 22, 2024
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Legacy Content

The Budget Modifications feature is being replaced by a new Budget Changes feature. Starting in October 2022, Procore will be working with Procore customers to migrate from budget modifications to the Budget Changes feature by October 16, 2023. Once you migrate, you will no longer have access to the budget modifications feature. If you have any questions before your company starts the migration, contact your Procore point of contact. To learn more about the timeline for migration, see: Common Questions.

Objective

To unlock a project's budget while preserving or deleting all budget modifications. This article refers to the process of unlocking a budget with budget modifications. If you want to unlock a budget does not have any budget modifications, see Unlock a Budget.

Background

The ability to unlock a budget with budget modifications allows users to update their Original Budget Amounts throughout the course of a project and track how the Original Budget has evolved. For certain projects, the Original Budget may continue to change and update after construction has begun. This is particularly common for projects with Guaranteed Maximum Price (GMP) contracts, and large-scale projects in general, where construction is underway even as the owner(s) are approving additional phases or work packages.

Things to Consider

Required User Permissions:
- 'Admin' level permission on the project's Budget tool
For companies using the ERP Integrations tool: Show/Hide
The 'Unlock Budget' button might not be available if your project's budget is synced with an integrated ERP system. See Things to Know about your ERP Integration for details.

Prerequisites

Lock a Budget

Steps

Navigate to the project's Budget tool.
Click Unlock Budget.
Notes
- The Unlock Budget label is only visible when the project's budget is locked. See Lock a Budget.
- If the Unlock Budget is grayed out and unavailable and your company has enabled the ERP Integrations tool, you will need to click the Retrieve from ERP button first. See Retrieve a Budget from ERP Integrations Before Acceptance.
Choose from these options:
- To preserve all budget modifications, click Preserve and Unlock in the Unlock the Budget window.
  OR
- To delete all budget modifications, place a checkmark in the Delete All Budget Modifications (Not Recoverable) box. Then click Delete and Unlock.
  Note: If your company has enabled the ERP Integrations tool and the project's budget modifications have previously synced with your integrated ERP system, the Delete and Unlock button will be grayed out and unavailable. Budget Modifications can only be preserved and unlocked.