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Support Home > Products > Procore > Procore User Guide > Project Level > Budget > Tutorials > Unlock a Budget

Unlock a Budget

Objective

To unlock a project's budget. 

Things to Consider

  • Required User Permission:
    • 'Admin' level permission on the project's Budget tool
  • Prerequisites:
  • Requirements:
  • Additional Information:
    • The ability to unlock a budget was designed specifically for users who discover an error shortly after the budget was locked (Note: Remember, the benefit to locking the budget is to ensure that any future changes affecting the original budget are properly recorded. This preserves the historical accuracy of your original budget, so you can track how changes have affected your current budget over time).
    • To ensure historical accuracy and improve your ability to track budget changes, keep the following in mind:
      • If you want to add a new budget line item, it is strong recommended that you (1) create a change order, or (2) create a budget modification, instead of using the steps below to unlock the budget. This ensures an accurate recording of your changes. 
      • If you decide to unlock the budget and the add new line items, the 'Original Budget' value must be $0.00.  
  • If your company has enabled the ERP Integrations tool, the 'Unlock Budget' button is only available for use when:
    • Dexter + Chaney Spectrum:
      • The budget is locked.
      • The export from Procore to Spectrum is complete.
      • The job cost data (i.e., exported budget amounts) from Spectrum must be synced into Procore. 
    • QuickBooks:
      • The budget is locked.
      • The export from Procore to QuickBooks is complete. 
      • The job cost data (i.e., exported budget amounts) from QuickBooks must be synced into Procore. 
    • Sage 300 CRE:
      • The budget is locked.
      • The export from Procore to Sage is complete.
      • The exported entries have been manually posted to Sage using its Job Cost function.
      • The Sage 300 CRE data has been synced with the hh2 Cloud Service and Procore. 

Steps

  1. Navigate to the project's Budget tool.
    This reveals the Budget page.
  2. In the right-pane, click the Unlock Budget button.
    (Notes:
    • The Unlock Budget label is only visible when the project's budget is locked. See Lock a Budget.
    • If the Unlock Budget is grayed out and unavailable and your company has enabled the ERP Integrations tool, you will need to click the Retrieve from ERP button first. See Retrieve a Budget from ERP). 
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