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Procore

Budget

The Budget tool allows you to build and manage a comprehensive budget throughout a project's lifecycle. By eliminating the need for double-entry of contract modifications and change order values into complex spreadsheets, you'll have greater insight into how seen and unforeseen changes impact the bottom line. Take control over complicated project factors when evaluating and forecasting your project's completion costs.

  • Import an existing budget or build a comprehensive project budget that can be exported to the Microsoft Excel or PDF formats
  • Review financial performance for a single project or across multiple projects
  • Share the status of your budget with your team so they can make informed decisions in the field
  • Generate detailed budget reports showing budget modification, buyout summaries, line item details, and more

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Configuration Tasks
ERP Integrations
 Tip

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Set Up a Budget
 
Set Up a Budget - Owner
 
Set Up a Budget - Specialty Contractor
 
Add New Line Items to a Budget - General Contractor
 
Add New Line Items to a Budget - Owner
 
Add New Line Items to a Budget - Specialty Contractor
 
Create a Budget Change
 
Create a Budget Modification
 
Create a Budget Modification - Owner
 
 
 
 
Set Up Budget Views - Specialty Contractor
 
Buyout Savings Budget View
 
Buyout Savings While in a Buyout Budget View
 
Current/Revised Buyout Budget View
 
Budget Forecasts, Projections, and Reports
 
Budget Forecasts, Projections, and Reports - Specialty Contractor
 
Change Order Analysis
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Specialty contractor as a Client - Set Up Budget Views

 

Owner - Set Up a Budget

 

Owner - Navigate the Forecasting Tab

 

General Contractor - Navigate the Forecasting Tab

 

Specialty Contractor - Navigate the Forecasting Tab

 

Owner - Create a Budget Modification

 

Budget Modifications

 

Owner - Add New Line Items to the Budget

 

Specialty contractor as a Client - Create a Direct Cost

 

Specialty contractor as a Client - Add New Line Items to a Budget

 

Add New Line Items to a Budget

 

Specialty contractor as a Client - Budget Forecasts, Projections, and Reports

 

Specialty contractor as a Client - Setup a Budget

 

Set Up Configurable Budget Views

 

Specialty contractor as a Client - Create a Budget Modification

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Set Up a Budget

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Budget Forecasts, Projections, and Reports

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Set Up a Budget
 
Add New Line Items to a Budget - General Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections, and Reports
 
Set Up a Budget
 
Add New Line Items to a Budget - General Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections, and Reports
 
Set Up a Budget
 
Add New Line Items to a Budget - General Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections, and Reports
 
Set Up a Budget
 
Add New Line Items to a Budget - General Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections, and Reports
 
Set Up a Budget
 
Add New Line Items to a Budget - General Contractor
 
Create a Budget Change
 
Create a Budget Modification
 
 
Budget Forecasts, Projections, and Reports
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

 
Set Up a Budget
 
Add New Line Items to a Budget - General Contractor
 
Create a Budget Change
 
Create a Budget Modification
 
 
Budget Forecasts, Projections, and Reports
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

 
Set Up a Budget
 
Add New Line Items to a Budget - General Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections, and Reports
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

 
Set Up a Budget
 
Add New Line Items to a Budget - General Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections, and Reports
 
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Add New Line Items to a Budget

 
 
Set Up a Budget
 
Set Up a Budget - Owner
 
Set Up a Budget - Specialty Contractor
 
Add New Line Items to a Budget - General Contractor
 
Add New Line Items to a Budget - Owner
 
Add New Line Items to a Budget - Specialty Contractor
 
Create a Budget Change
 
Create a Budget Modification
 
Create a Budget Modification - Owner
 
 
 
 
Set Up Budget Views - Specialty Contractor
 
Buyout Savings Budget View
 
Buyout Savings While in a Buyout Budget View
 
Current/Revised Buyout Budget View
 
Budget Forecasts, Projections, and Reports
 
Budget Forecasts, Projections, and Reports - Specialty Contractor
 
Change Order Analysis
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Specialty contractor as a Client - Set Up Budget Views

 

Owner - Set Up a Budget

 

Owner - Navigate the Forecasting Tab

 

General Contractor - Navigate the Forecasting Tab

 

Specialty Contractor - Navigate the Forecasting Tab

 

Owner - Create a Budget Modification

 

Budget Modifications

 

Owner - Add New Line Items to the Budget

 

Specialty contractor as a Client - Create a Direct Cost

 

Specialty contractor as a Client - Add New Line Items to a Budget

 

Add New Line Items to a Budget

 

Specialty contractor as a Client - Budget Forecasts, Projections, and Reports

 

Specialty contractor as a Client - Setup a Budget

 

Set Up Configurable Budget Views

 

Specialty contractor as a Client - Create a Budget Modification

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Set Up a Budget

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Budget Forecasts, Projections, and Reports

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Budget

 

START
START

 

END
END

 

Set Up a Budget in a New Procore Project
Set Up a Budget in a...
Choose from these options
Choose from these options

 

 

 

Create Budget Changes
Create Budget Change...
Add a Partial Budget Line Item
Add a Partial Budget...
Delete a Budget Line Item
Delete a Budget Line...
Do you want to add or import your budget line items?
Do you want to add or import your budget line...

 

Import a Budget
Import a Budget
Import
Import

 

Add
Add
Add a Budget Line Item
Add a Budget Line Item
Do you want to make any final edits before locking the project's original budget?
Do you want to make any final edits before loc...

 

Lock a Budget
Lock a Budget
Choose from these options
Choose from these options

 

 

 

Add a Budget Line Item
Add a Budget Line Ite...
Delete a Budget Line Item
Delete a Budget Line...
Use the Forecast to Complete Feature
Use the Forecast to C...

 

Create a Budget Snapshot 1
Create a Budget Snaps...
Any final changes to your original budget?
Any final changes to your orig...

 

Unlock a Budget
Unlock a Budget
Update the Budget
Update the Budget
How do you want to update the project's current budget?
How do you want to update the project'...
Original Budget
Original Budget
Do you want to create the prime contract's SOV from the project budget?
Do you want to create the pr...
Choose from these options
Choose from these options

 

 

View Budget Reports
View Budget Reports
Create Custom Budget Reports
Create Custom Budget...

 

END
END
Run reports?
Run reports?
With Change Orders
With Change Orders
Do you need to change a commitment contract or a prime contract?
Do you need to change a commitment contract...
LEGEND
LEGEND
Optional Step
Optional Step
Project Manager
Project Manager
1 Procore recommends always taking a snapshot after locking your project's original budget. 
1 Procore recommends always taking...
Continue to the 'Prime Contract' workflow
Continue to the 'Prime Contrac...
Continue to the 'Commitment Change Order Tiers' workflow
Continue to the 'Commitment Ch...
Continue to the 'Prime Contract Change Order Tiers' workflow
Continue to the 'Prime Cont...
Text is not SVG - cannot display

Add a Budget View for Real-Time Labor Costing

 

START
START

 

Set Up a Budget View for Real-Time Labor Productivity
Set Up a Budget View...

 

END
END
LEGEND
LEGEND
Procore Admin
Procore Admin
Admin on Timesheets
Admin on Timesheets
Project Manager
Project Manager
1Choose 'Labor' as the 'Default Cost Type for Timecards' setting and click 'Apply to Existing Timecards'
1Choose 'Labor' as the 'Defau...
Optional Step
Optional Step
Supervisor/Superintendent
Supervisor/Superintendent
Laborer
Laborer
2Include one or more line items with the unit-based fields set to hours
2Include one or more line ite...

 

Do you want to use the
Real-Time Labor Productivity budget view on your project?
Do you want to use the...

 

Configure Settings: Timesheets1
Configure Settings: T...

 

Add a
Budget Line Item2
Add a...

 

How do you want to create the project's budget line items?
How do you want to create the pr...

 

Import a Budget2
Import a Budget2

 

View a Budget
View a Budget

 

Laborer Timecard entry?
Laborer Timecard...

 

Create a
Timecard Entry
Create a...

 

Create a
Timesheet
Create a...
TIMECARD
TIMECARD
TIMESHEETS
TIMESHEETS

 

Approve a
Timesheet
Approve a...

 

Create a Timesheet (Android)
Create a Timesheet (A...

 

Create a Timesheet (iOS)
Create a Timesheet (i...

 

What tool are you using in the Procore web application?
What tool are you usi...

 

Sign a Timesheet (Android)
Sign a Timesheet (And...

 

Sign a Timesheet (iOS)
Sign a Timesheet (iOS...

 

What is the "Timesheet Hours" Column Setting on the Budget View?
What is the "Timesheet Hours...
'APPROVED' STATUS
'APPROVED' STATUS
'PENDING' STATUS
'PENDING' STATUS
LINE ITEM UPDATED
LINE ITEM UPDATED

 

Are you entering time using Procore for Android or iOS?
Are you entering time...
ANDROID
ANDROID
iOS
iOS

Set Up the 'Procore Labor Productivity Cost' Budget View

 

 

 

Do you want to enter installed production quantities using Procore's Field Productivity tools?
Do you want to enter installed p...

 

 

 

 

 

Import Installed Production Quantities
Import Installed Prod...

 

 

START
START

 

Enable the Labor Productivity Cost Features for Project Financials
Enable the Labor Prod...
LEGEND
LEGEND
Procore Admin
Procore Admin
Admin on Timesheets
Admin on Timesheets
Project Manager
Project Manager
1Choose 'Labor' as the 'Default Cost Type for Timecards' setting and click 'Apply to Existing Timecards'
1Choose 'Labor' as the 'Defau...
Optional Step
Optional Step
Supervisor/Superintendent
Supervisor/Superintendent
Laborer
Laborer
2 Clients using the Admin tool's 'Unit Quantity Based Budget' option and the Timesheets tool can import budgeted production quantities in the Admin tool.
2 Clients using the Admin too...

 

Do you want to use the
'Procore Labor Productivity Cost' budget view on your project?
Do you want to use the...

 

Laborer Timecard entry?
Laborer Timecard...

 

Create a
Timecard Entry
Create a...
Create a
Timesheet
Create a...
TIMECARD
TIMECARD
TIMESHEETS
TIMESHEETS

 

Approve a
Timesheet
Approve a...

 

Create a Timesheet (Android)
Create a Timesheet (A...

 

Create a Timesheet (iOS)
Create a Timesheet (iO...

 

What tool are you using in the Procore web application?
What tool are you usi...

 

Sign a Timesheet (Android)
Sign a Timesheet (And...

 

Sign a Timesheet (iOS)
Sign a Timesheet (iOS...
What is the "Timesheet Hours" Column Setting on the Budget View?
What is the "Timesheet Ho...

 

Are you entering time and installed production quantities using Procore for Android or iOS?
Are you entering time and installed...
ANDROID
ANDROID
iOS
iOS
'PENDING' STATUS
'PENDING' STATUS
Add Budget Line Items
Add Budget Line Items

 

Set Up the 'Procore Labor Productivity Cost' Budget View
Set Up the 'Procore L...

 

Import a Budget
Import a Budget

 

Update the Budgeted Quantities Worksheet2
Update the Budgeted Qu...

 

Add Budgeted Production Quantities
Add Budgeted Production...
Procore Labor Productivity Cost View
Procore Labor Product...

 

END
END
Add Quantities to a Timesheet
Add Quantities to a T...
'APPROVED' STATUS
'APPROVED' STATUS

 

Add Quantities to a Timesheet (Android)
Add Quantities to a T...
Add Quantities to a Timesheet (iOS)
Add Quantities to a T...
Configure Settings: Timesheets1
Configure Settings: T...
FIELD
PRODUCTIVITY
FIELD...
PROJECT
FINANCIALS
PROJECT...
HOW TO VIEW PRODUCTION QUANTITIES
HOW TO VIEW PRODUCTION QUANTITIES

 

How do you want to add budget line items and budgeted production quantities?
How do you want to add budg...
Import Budgeted Production Quantities
Import Budgeted Produ...
Production Quantity Report
Production Quantity R...
IMPORT DATA
IMPORT DATA
ENTER DATA
ENTER DATA

Budget

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-check.png+ : Indicates that one or more granular permissions are available for the task. See the relevant tutorial or Grant Granular Permissions in a Project Permissions Template for more information.

erp-integration.png : Indicates your company's Procore account must be configured to work with an integrated ERP system

Task None Read Only Standard Admin
Add a Budget Line Item   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Add a Budget View for Real-Time Labor Costing This task must be completed in the Company's Admin tool. Also requires Procore's Field Productivity tools. 
Add Budgeted Production Quantities to a Project's Budget       icon-mindtouch-table-check.png
Add the Columns for the 'Budget Changes' Feature to a Budget View This task must be completed in the Company's Admin tool.
Add a Goods & Services Tax (GST) to a Budget 1       icon-mindtouch-table-check.png
Add a Partial Budget Line Item     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Apply Advanced Forecasting Curves       icon-mindtouch-table-check.png
Apply the View, Snapshot, Group, and Filter Options on a Budget View   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Approve Budget Changes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Configure Settings: Budget       icon-mindtouch-table-check.png

Legacy  Create a Budget Modification

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Budget Changes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Create a Budget Snapshot     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Custom Budget Report 2       icon-mindtouch-table-check.png
Create a Custom Financial Line Items Report to Compare Budget Snapshots This task must be completed in the Reports tool.
Delete a Budget Line Item     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete Budget Changes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit a Budget     icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit Budget Changes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Export a Budget to an Integrated ERP System icon_CL_ERP_Integrations_w50.png       icon-mindtouch-table-check.png
Export Budget Changes   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Import a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Import a ProEst Estimate for the Budget SOV  3     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Import Installed Production Quantities for the Labor Productivity Cost Budget View       icon-mindtouch-table-check.png
Lock a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Read a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Retrieve a Budget from ERP Integrations Before Acceptance tool-icon_erp-integrations_web-company-level.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Set up a Budget in a New Procore Project     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Send a Budget to ERP Integrations for Accounting Acceptance icon_CL_ERP_Integrations_w50.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Set Up a Budget View for Custom Reporting This task must be completed in the Company Admin tool.
Set Up a New Budget View This task must be completed in the Company Admin tool.
Set Up a New Forecasting View This task must be completed in the Company Admin tool. 
Unlock a Budget       icon-mindtouch-table-check.png
Unlock a Budget with Budget Modifications       icon-mindtouch-table-check.png
Use the 'Forecast to Complete' Feature     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Budget Changes   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Budget Change Detail for a Budget Line Item   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Budget Reports  4   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View and Filter the Change History of the Budget       icon-mindtouch-table-check.png
Void Budget Changes     icon-mindtouch-table-check.png icon-mindtouch-table-check.png

1 This task also requires 'Admin' permissions on the project's Client Contracts, Funding, or Prime Contracts tool. 

2 Also requires 'Admin' permissions on the Company level Reports tool.

3 These steps require that your company has enabled the ProEst by Procore integration.  

4 The Reports tool must be an active Project Tool. See Add and Remove Project Tools

Below are the notable changes to the project's Budget tool.

Recent Changes

No recent notable changes.