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Which budget views should I add to my projects?

We recommend the following views in addition to your normal budget view.

Steps

  1. Navigate to the company's Admin tool.
  2. Click Budget Configuration.
  3. Click Set up New Budget View.
  4. Select Procore Standard Budget.
  5. Click Create.

Buyout Savings

This report will show buyout savings if all buyout is complete. If buyout is not complete on certain line items, the Original Budget amount will reflect as savings.

  1. Complete Steps #1-5 above.
  2. Title the view Buyout Savings.
  3. Click Configure Columns.
  4. Create Original Commitment Column
    1. Select Committed Costs and click Edit.
    2. Deselect Commitment Change Orders.
    3. Click Save as New or Update.
  5. Create Buyout Savings Column
    1. Click Create Calculated Column.
    2. Title the column Buyout Savings.
    3. Enter in the following calculation: Original Budget - Original Commitment.
    4. Click Create.
  6. Deselect all columns except for Sub Job, Division, Cost Code, Category, Original Budget, Original Commitment, and Buyout Savings.
  7. Exit the modal to save your changes.

Buyout Savings (While in Buyout)

You can use this budget view instead of the one above if buyout is not complete on certain line items.  

  1. Complete Steps #1-5 above.
  2. Title the view Buyout Savings.
  3. Click Configure Columns
  4. Create Original Commitment Column
    1. Select Committed Costs and click Edit.
    2. Deselect Commitment Change Orders.
    3. Click Save as New or Update.
  5. Create Buyout Savings Intermediate column
    1. Click Create Calculated Column.
    2. Title the column Buyout Savings Intermediate.
    3. Enter the following calculation: Original Budget - Original Commitment.
    4. Click Create.
  6. Create Buyout Savings column.
    1. Click Create Calculated Column
    2. Title the column Buyout Savings.
    3. Enter the following calculation: (Buyout Savings Intermediate x Original Commitment) / Original Commitment. If the Original Commitment is equal to $0, Procore will show the Buyout Savings as N/A. If the Original Commitment is not equal to $0, Procore will reflect the Buyout Savings.
    4. Click Create.
  7. Deselect all columns, including Buyout Savings Intermediate, except for the ones you just created, as well as Sub Job, Division, Cost Code, and Category.
  8. Exit the modal to save your changes.

Change Order Analysis

You can compare how much money you're making/losing off Out-of-Scope change orders, and how much money you're losing off of In-Scope change orders.
Note: This view only works if you are using the Change Events tool.

  1. Complete Steps 1-5 above.
  2. Title the view Change Order Analysis.
  3. Click Configure Columns
  4. Rename the Approved COs column
    1. Click into Approved COs and click Edit. 
    2. Name the column Approved Prime COs.
    3. Click Update.
  5. Create the Approved CCOs - Out of Scope column..
    1. Click Create in the top right corner and select Source
    2. Name the column Approved CCOs - Out of Scope.
    3. Select Commitment as the column source.
    4. Select the checkbox Commitment Change Orders.
    5. Select the box next to "Approved" under Status.
    6. Select the checkbox next to "Out of Scope."
    7. Click Create at the bottom of the module.
  6. Create the Approved CCOs - In Scope column.
    1. Click Create in the top right corner and select Source
    2. Name the column Approved CCOs - In Scope.
    3. Select Commitment as the column source.
    4. Select the checkbox next to Commitment Change Orders.
    5. Select the checkbox next to "Approved" under Status.
    6. Select the checkbox next to "In Scope."
    7. Click Create at the bottom of the module. 
  7. Create the Out of Scope CO Variance column.
    1. Click Create in the upper right corner and select Calculated.
    2. Title the column Out of Scope CO Variance.
    3. Enter the following calculation: Approved (Prime) COs - Approved CCOs-Out of Scope.
    4. Click Create at the bottom of the module.
  8. Create the Total Variance column.
    1. Click Create in the top right corner and select Calculated Column
    2. Title the column Total Variance.
    3. Enter the following calculation: Out of Scope CO Variance - Approved CCOs In Scope.
    4. Click Create at the bottom of the modal.
  9. Deselect all columns except for Sub Job, Division, Cost Code, and Category and the ones you just created. 
  10. Exit the modal to save your changes.

Current/Revised

 This is similar to the "normal" budget; however, all Pending, Projected, and Forecast columns are removed. The Over/Under for this view will show you the over/under for current amounts. 

  1. Complete Steps #1-5 above.
  2. Title the view Current/Revised.
  3. Click Configure Columns.
  4. Create the Current Over/Under column.
    1. Click Create in the top right corner and select Calculated column.
    2. Name the column Current Over/Under.
    3. Enter the calculation Revised Budget - Committed Costs - Direct Costs.
    4. Click Create at the bottom of the module.
  5. Deselect the following columns in the left.
    • Pending Cost Changes
    • Pending Budget Changes
    • Projected Costs
    • Projected Budget
    • Projected over Under
    • Forecast to Complete
  6. Exit the modal to save your changes.

 

 

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Last modified
10:19, 22 Sep 2017

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