To view and summarize the different reports that are available in the project's Budget tool.
You can gain access to a number of reports from the project's Budgets tool. Although reports can be accessed from the project's Budget tool, they are generated with project's Reports tool.
Things to Consider
- Required User Permissions:
- 'Read-Only' and higher on the Budget tool.
- The Reports tool must also be an active Project Tool. See Add and Remove Project Tools.
- Navigate to the project's Budget tool.
- Under Budget Reports, click one of these links to learn about each report:
Budget Modifications Report
The Budget Modifications Report provides a comprehensive list of all budget modifications that have been performed on the budget. It's important to remember that budget modifications can only be added to a locked budget. Since users with 'Standard' and 'Admin' user permissions on that Budget tool can perform budget modifications, you can use this report to quickly identify who made a particular modification, as well as when it was added to the budget.
Buyout Summary Report
Note: It is possible to create a similar view for your budget in the Admin tool. See Set up a New Budget View.
Any user with 'Read-only' and higher permissions on the Budget tool can view the report. The report will display every line on the Budget, and will only display approved Commitment contracts for those line items. This report can be used to quickly determine which vendors are working on each Budget line item and identify any Budget line items where the Commitment contracts have not been written or finalized.
Budget Detail Report
Note: This report is fixed and will not change to match different views you have on the project.
The Budget Detail Report provides the most detailed report of your budget. Any user with 'Read-only' and above permissions on the Budget report can view the report.
It shows an exhaustive and details breakdown of all types of changes to the budget including:
- Contract Change Orders
- Budget Modifications
The Monitored Resources Report provides users with the ability . to generate reports using data entered for monitored resources with the Forecast to Complete feature. This report provides a summarized list of the project’s monitored resources and organizes them by budget line item. By default, this report includes the data available on the Budget tool's ‘Active’ tab, so your report will display only those monitored resources which are actively being used to forecast your budget line items.
If you want to include monitored resources that have been entered by users with the Forecast to Complete feature, but are not currently being used to forecast the project's budget line items, click the ‘All’ tab. By default, the value in the 'Forecast to Complete’ column is the forecasted cost to complete as of the current date. You can adjust the value in the ‘Forecast to Complete’ column by using the ‘Forecast As Of' date selection to forecast your monitored resources using a different start date.