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How do I track non-commitment costs on a change event?

Answer

Use the information below to familiarize yourself with how to track non-commitment costs on a change event:

What is a non-commitment cost?

In Procore, a non-commitment cost is a cost that is NOT included on the line items in a commitment. The cost is also an amount that is different from a cost submitted on a Prime Contract Potential Change Order (Prime PCO). 

Example
Let's assume you are a project manager who is submitting a Potential Change Order, and one of the line's items includes the cost of an annual insurance premium. However, when out-of-pocket expenses are incurred, your project team requires a method for tracking those out-of-pocket expenses in order to  compare the variance between the planned non-commitment cost and the actual costs.
Why is it helpful to enable the 'Non-Commitment Costs' setting for change events?

It is helpful to enable the non-commitment costs column when project users want to manually record and enter costs for items costs that are NOT being tracked in your purchase orders and subcontracts. Once enabled, you can use the field to manually enter planned out-of-pocket expenses due to the change event and compare the variance between the planned non-commitment cost and the actual costs.

How do I turn the 'Non-Commitment Costs' columns on in a project?

The 'Non-Commitment Costs' column can be enabled in the project's Admin tool's 'General Project Information' settings, under 'Advanced.' For step-by-step instructions, see Update General Project Information.

admin-non-commitment-costs-checkbox.png

When enabled, a new cost column will appear on Change Event line items that can be used to manually enter approved costs that are not associated with a commitment or Prime PCO.

ce-non-commitment-column.png 

How does this enabling this setting impact the budget?

When the setting is enabled, your company's Procore Administrator can also add a 'Non-Commitment Cost' column to a Budget View to use for tracking and forecasting until the direct cost comes through. See Set up a New Budget View and Add Cost ROM, RFQ, and Non-Commitment Source Columns to a Budget View

See Also

If you would like to learn more about Procore’s change events management software and how it can help your business, please visit our construction change order product page here.