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Procore

Project Timesheets

Procore's Project level Timesheets tool gives you the ability to enter current-week timecard data for employees who have been added as contacts in the Company level Directory tool and workers who have been added in the Crews tool.

  • Track employee and worker time on projects
  • View and create new Timesheets from the office or field, each supporting multiple line items per employee
  • Track employee and worker time against job site location
  • Bulk create and edit Timesheets for many users
  • Specify Timesheets to start and stop time or total hours
  • Report on Timesheets by creating a custom report

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 Tip

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Web

Configure Timesheet Settings
 
Create a Timesheet
 
Review and Approve a Timesheet
 
Set Up and View a Labor Budget to Actual Report
 
Set Up and View a Production Quantity Report
 
Set Up and View a Field Production Report
 

Mobile

Create a Timesheet (Mobile)
 
Create a Timesheet (Mobile) - Field Worker
 
Sign Weekly Time Entries for All Projects (Mobile)
 
View a Field Production Report (Mobile)
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Create a Timesheet (Mobile)

 
Create a Timesheet (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Timesheet (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Timesheet (Mobile) - Field Worker
 
Create a Timesheet (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Timesheet (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Timesheet (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Timesheet (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Timesheet (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Configure Timesheet Settings
 
Create a Timesheet
 
Review and Approve a Timesheet
 
Set Up and View a Labor Budget to Actual Report
 
Set Up and View a Production Quantity Report
 
Set Up and View a Field Production Report
 

Mobile

Create a Timesheet (Mobile)
 
Create a Timesheet (Mobile) - Field Worker
 
Sign Weekly Time Entries for All Projects (Mobile)
 
View a Field Production Report (Mobile)
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Create a Timesheet (Mobile)

 

 

 

 

Project Level Timesheets

 

 

START
START
END
END

 

Configure Advanced Settings: Project Level Timesheets
Configure Advanced Set...

 

Add a Worker
Add a Worker

 

Create a Timesheet
Create a Timesheet

 

Copy Previous Timesheet
Copy Previous Timeshee...

 

Bulk Enter Time Entry
Bulk Enter Time Entry

 

View a Timesheet
View a Timesheet
Set Up a Labor Force
Set Up a Labor Force

 

Add a User Account to the Project Directory
Add a User Account to...

 

Add Quantities to a Timesheet 2
Add Quantities to a Ti...

 

Delete Quantities from a Timesheet 2
Delete Quantities from...

 

Delete a Timesheet
Delete a Timesheet

 

Add Employees to a Timesheet
Add Employees to a Tim...

 

Edit a Timesheet
Edit a Timesheet
Update a Timesheet
Update a Timesheet

 

Sign a Timesheet (Android)
Sign a Timesheet (Andr...

 

Approve a Timesheet
Approve a Timesheet
Manage Timesheets
Manage Timesheets
Reporting
Reporting

 

Sign a Timesheet (iOS)
Sign a Timesheet (iOS)

 

Import Budgeted Production Quantities 3
Import Budgeted Production...

 

View a Field Production Report
View a Field Producti...

 

Import Budgeted Hours 4
Import Budgeted Hours 4
Also requires 'Read Only' or higher on Crews tool
1 Also requires 'Read Only' or higher on Crews tool
LEGEND
LEGEND
Timesheets Admin (or 'Standard' user)
Timesheets Admin (or 'Standard' user)
Project Directory Admin
Project Directory Admin
Optional Step
Optional Step
Timesheets Admin
Timesheets Admin
Project Directory and Reports Admin
Project Directory and Reports Adm...
Timesheets and Reports User
Timesheets and Reports User
2 Complete steps in 'Import Budgeted Production Quantities' first
2 Complete steps in 'Import Budgeted Production Quantities' fi...
3 Required for Labor Productivity 'Production Quantity Report'
3 Required for Labor Productivity 'Production Quantity Report'
Crews Admin or User 
Crews Admin or User 

 

Add a Crew to a Timesheet 1
Add a Crew to a Timeshe...

 

Create a Crew
Create a Crew

 

Delete Budgeted Labor Hours and Budgeted Production Quantities
Delete Budgeted Labor...

 

View a Labor Budget to Actual Report
View a Labor Budget t...
4 Required for the 'Labor Budget to Actual' Report
4 Required for the 'Labor Budget to Actual' Report

 

Review a Timesheet
Review a Timesheet

Multi-Tier Approvals for Timekeeping

 

START
START

 

Review a Timesheet
Review a Timesheet
Are all timecard entries and timesheet(s) accurate?
Are all timecard entries and timesh...
REVIEWED
REVIEWED
PENDING
PENDING

 

Edit a Timesheet
Edit a Timesheet
Are you collecting employee signatures on your mobile device?
Are you collecting employee signatures...
PENDING
PENDING
Timesheet Signed
Timesheet Signed
Are you collecting employee signatures on your mobile device?
Are you collecting employ...

 

Sign a Timesheet (Android)
Sign a Timesheet (Andr...

 

Sign a Timesheet (iOS)
Sign a Timesheet (iOS)

 

Create a Timesheet
Create a Timesheet

 

Bulk Enter Time Entry
Bulk Enter Time Entry

 

Copy Previous Timesheet
Copy Previous Timesheet
Are all timecard entries and timesheet(s) accurate?
Are all timecard entries and timesh...

 

Approve a Timesheet
Approve a Timesheet
PENDING
PENDING

 

Edit a Timesheet
Edit a Timesheet
PENDING
PENDING
APPROVED
APPROVED
Foreman or Superintendent
Foreman or Superintendent
LEGEND
LEGEND
Optional Step
Optional Step
Field Crews and Employees
Field Crews and Employees
Project Manager
Project Manager
Accounting/Payroll
Accounting/Payr...
COMPLETED
COMPLETED

 

Mark a Timecard Entry as Completed
Mark a Timecard Entry...

 

END
END
Also available on Mobile
Also available on Mobi...

Timesheets

Learn which user permissions are required to take the described actions in this tool.

 Important

Some actions that impact this tool are done in other Procore tools. See the User Permissions Matrix for the full list of actions taken in all other tools.

 

Permissions 

   The action is available on Procore's Web, iOS, and/or Android application. Click to view the article.

icon-mindtouch-table-check.png Users can take the action with this permission level.

icon-mindtouch-table-check.png Users can take this action with this permission level AND one or more additional requirements, like granular permissions.

What granular permissions are available for the Project level Timesheets tool?

 

Action None Read Only Standard Admin Notes

Add a Crew to an Existing Timesheet

 Web     iOS     Android 

 

icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
icon-mindtouch-table-check-gp.png
  • 'Read-only' or higher level permissions are required on the project's Crews tool to complete this action.
  • On a mobile device, this action can be performed offline. Tasks performed offline are synced with Procore when a network connection is reestablished.

Add Employees to a Timesheet you Created

 Web     iOS     Android

      icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Add Employees to any Timesheet

 Web     iOS     Android

 

icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png  

Add Quantities to a Timesheet 

 Web     iOS     Android

      icon-mindtouch-table-check.png icon-mindtouch-table-check.png Users with 'Standard' level permissions can only add quantities to timesheets they have created.

Approve a Timesheet

 Web     iOS     Android

      icon-mindtouch-table-check.png  

Bulk Enter Time in a Timesheet

 Web     iOS     Android

 

 

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png

On a mobile device, this action can be performed offline. Tasks performed offline are synced with Procore when a network connection is reestablished.

Configure Advanced Settings: Project Level Timesheets

 Web

      icon-mindtouch-table-check.png  

Copy Previous Timesheet

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png On a mobile device, this action can be performed offline. Tasks performed offline are synced with Procore when a network connection is reestablished.

Create a Timesheet

 Web     iOS     Android

 

 

icon-mindtouch-table-check.png icon-mindtouch-table-check.png
  • If adding a Crew, 'Read-only' or higher level permissions are required on the project's Crews tool.
  • On a mobile device, this action can be performed offline. Tasks performed offline are synced with Procore when a network connection is reestablished.

Delete a Timesheet

 Web     iOS     Android

 

icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png

Users with 'Read Only' level permissions can only delete 'Pending' timesheets.

 

 

Delete Budgeted Labor Hours and Budgeted Production Quantities

 Web

       icon-mindtouch-table-check.png 'Admin' level permissions are required on the project's Admin tool to complete this action.

Delete Quantities on a Timesheet

 Web

      icon-mindtouch-table-check.png icon-mindtouch-table-check.png Users with 'Standard' level permissions can only delete quantities to timesheets they have created.

Edit Any Timesheet

 Web     iOS     Android

        icon-mindtouch-table-check.png  

Edit a 'Pending' Timesheet

 Web     iOS     Android

 

icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png  

Edit a 'Reviewed' Timesheet

 Web     iOS     Android

   

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png  

Edit a Timesheet You Created

 Web     iOS     Android

      icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Edit a Pending Timesheet

 Web     iOS     Android

 

icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png  

Edit a Timesheet You Created

 Web     iOS     Android

 

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png   icon-mindtouch-table-check.png  

Edit Quantities on a Timesheet

 Web     iOS     Android

      icon-mindtouch-table-check.png icon-mindtouch-table-check.png Users with 'Standard' level permissions must be the creator of ALL the quantities on the timesheet.

Export a Project's Timesheets

 Web

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Export the Field Production Report

 Web

  icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png 'Read-only' or higher level permissions are required on the project's Reports tool to complete this action.

Export the Labor Budget to Actual Report

 Web

  icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png 'Read-only' or higher level permissions are required on the project's Reports tool to complete this action.

Import Budgeted Hours

 Web

      icon-mindtouch-table-check-gp.png 'Admin' level permissions are required on the project's Admin tool to complete this action.

Import Budgeted Production Quantities

 Web

   

 

icon-mindtouch-table-check-gp.png 'Admin' level permissions are required on the project's Admin tool to complete this action.

Review a Timesheet

 Web     iOS     Android

 

icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png  

Search for and Filter Project Level Timesheets

 Web     iOS     Android

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Set Up a Daily Reminder for Timesheets

 iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Set up a Field Production Report

 Web

      icon-mindtouch-table-check-gp.png

Additional permissions are needed to complete this action:

Sign a Timesheet

 iOS     Android

  Permissions for this action are set in the company's Timecard tool.  

Sign Timesheets for All Projects

 iOS     Android

  Permissions for this action are set in the company's Timecard tool.  

View a Field Production Report

 Web     iOS     Android

  icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png 'Read-only' or higher level permissions are required on the project's Reports tool to complete this action.

View a Labor Budget to Actual Report

 Web     iOS     Android

  icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png 'Read-only' or higher level permissions are required on the project's Reports tool to complete this action.

View a Timesheet

 Web     iOS     Android

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png On a mobile device, this action can be performed offline if the item was previously viewed and cached on your mobile device.

View a Timesheet Entry Signature

 Web     iOS     Android

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

View Quantities on a Timesheet

 Web     iOS     Android

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png On a mobile device, this action can be performed offline if the item was previously viewed and cached on your mobile device.

Below are the notable changes to the Project level Timesheets tool. 

Recent Changes

Configurable Break Tracking (07/19/2023)

Procore has added new lunch break tracking options to Project level Timesheets, allowing more flexibility to align with internal processes, and meet local regulations. Configure your project’s lunch break settings to not track breaks, or to track total break time or start and stop times. Read the Announcement and tutorials to Create Timesheets on Web, iOS, and Android.