Bulk Enter Time Entry (iOS)

Apply the same timecard entry information for all employees added on a single timesheet. For example, a foreman can enter in the time information once and apply it to the entire field crew.

• Required User Permissions

• Information entered in Bulk Time Entry will apply to ALL timecard entries on a timesheet.

• Zero hour entries are supported to provide flexibility to enter time off and per diem.

• Grid-based entry is available on tablets, when task codes are enabled.

• Line View only allows bulk entry for labor. However, you can make bulk updates to labor and equipment using the Grid View.

• This action can be performed offline. Tasks performed offline sync with Procore once a network connection is reestablished.

• To create a timesheet for equipment you must configure the following settings:

  • Enable Task Codes

  • Set the default cost type for Equipment in the Company Timesheets tool.

• To select a crew, first create a crew in the Crews tool.

• To add quantities, you must Import a Unit Quantity Based Budget, and optionally, Enable Sub Jobs.

• To use Grid Entry on a tablet, you must enable Task Codes.

• Line View

• Grid View (Tablet Only)

1. Navigate to the project's Timesheets tool using the Procore app on an iOS mobile device.

2. Navigate to the desired day you would like to make a timesheet for.

3. Tap the Create New icon.

4. Tap Create New Timesheet.

5. Tap the crews and employees that you want to add to the timesheet.

6. Tap Done.

7. Tap Bulk Time Entry.

8. Tap the crews and employees that you want to add time entries to.

9. Tap Next.

10.  

    Tap any of the fields to enter labor information. Show/Hide Fields

     Note

    Project Timesheets Administrators configure how time is collected for each project. Additionally, some fields can be configured as required, optional, or hidden.

    • Classification: The resource classification.

    • Codes

      • Task Code: A combination of Cost Codes and Sub Jobs.

      • Cost Code: The cost code associated with the time entry.

      • Sub Job: Select from the drop-down menu the sub job associated with the time entry.

    • Location: The location where the work was performed.

    • Time

      • Total Time: The total time worked for the day.

      • Start Time: The time the resource started working.

      • Stop Time: The time the resource stopped working.

      • Lunch Time: The amount of time taken for a lunch break.
        Notes:

        • The amount of time selected will be subtracted from the Total Time.

        • This field will only be available if Start Time and Stop Time is enabled.

      • Time Type: Select the type of pay being entered.

        • Regular Time

        • Double Time

        • Exempt

        • Holiday

        • Overtime

        • PTO

        • Salary

        • Vacation

    • Billable: Tap the toggle to indicate whether or not the entry is billable.

    • Auto-Apply Overtime Rules (Beta): Tap the toggle to automatically enforce overtime rules.

    • Description: Additional comments that will show in the timecard entry.

11. Tap Apply.

12. Tap Submit.

1. Open the Procore app on an iOS tablet and select a project.

2. Tap the quick create icon and select Timesheet.
   OR
   Tap the Timesheets tool and tap the create icon.

3. Tap Crews, Employees, or Equipment.

4. Tap the crews, employees, or equipment that you want to create a timecard for. Then tap Done.

5. Tap the task codes to apply to the timecards. Then tap Done.
   Note: Later in the workflow, you will allocate time for the relevant task codes for each person.

6. Optional: Tap the date field and select the date that you want to create timecards for.

7.  

   Follow steps to enter or update timecard information:

   • Enter Time by Tapping Cells

     1. Tap any task code field for a user or equipment and enter the timecard information.
        Note: You can tap multiple cells to bulk enter time.

        Show/Hide Fields for Labor

         Note

        Project Timesheets Administrators configure how time is collected for each project. Additionally, each some fields can be configured as required, optional, or hidden.

         

        • Task Code: A combination of Cost Codes and Sub Jobs.

        • Location: The location where the work was performed.

        • Time

          • Total Time: The total time worked for the day.

          • Start Time: The time the resource started working.

          • Stop Time: The time the resource stopped working.
            Note: You will only see the Start and Stop fields if you have configured your settings to show these fields. See Configure Advanced Settings: Project Level Timesheets.

          • Lunch Time: The amount of time taken for a lunch break.
            Notes:

            • The amount of time selected will be subtracted from the Total Time.

            • This field will only be available if Start Time and Stop Time is enabled.

          • Time Type: The type of pay being entered.

            • Regular Time

            • Double Time

            • Exempt

            • Holiday

            • Overtime

            • PTO

            • Salary

            • Vacation

        • Billable: The ON toggle indicates that entry is billable.

        • Auto-Apply Overtime Rules (Beta). The ON toggle automatically enforces overtime rules.

        • Description: Additional comments that will show in the timecard entry.

         

         

        Show/Hide Fields for Equipment

         Note

        Project Timesheets Administrators configure how time is collected for each project. Additionally, each some fields can be configured as required, optional, or hidden.

         

        • Task Code: A combination of Cost Codes and Sub Jobs.

        • Operator: The user operating the equipment.

        • Operating Hours: How many hours the equipment was operating.

        • Idle Hours: How many hours the equipment was idle.

     2. Tap Apply.

   • Bulk Enter Time Using Checkboxes

     1. Tap the checkboxes for the resources you want to enter time for.

     2. Enter the information to be applied to all selected timecards.
        Note: If you wish not to apply the information to one of the selected cells, tap the highlighted cell to deselect.

        Show/Hide Fields for Labor

         Note

        Project Timesheets Administrators configure how time is collected for each project. Additionally, each some fields can be configured as required, optional, or hidden.

         

        • Task Code: A combination of Cost Codes and Sub Jobs.

        • Location: The location where the work was performed.

        • Time

          • Total Time: The total time worked for the day.

          • Start Time: The time the resource started working.

          • Stop Time: The time the resource stopped working.
            Note: You will only see the Start and Stop fields if you have configured your settings to show these fields. See Configure Advanced Settings: Project Level Timesheets.

          • Lunch Time: The amount of time taken for a lunch break.
            Notes:

            • The amount of time selected will be subtracted from the Total Time.

            • This field will only be available if Start Time and Stop Time is enabled.

          • Time Type: The type of pay being entered.

            • Regular Time

            • Double Time

            • Exempt

            • Holiday

            • Overtime

            • PTO

            • Salary

            • Vacation

        • Billable: The ON toggle indicates that entry is billable.

        • Auto-Apply Overtime Rules (Beta). The ON toggle automatically enforces overtime rules.

        • Description: Additional comments that will show in the timecard entry.

         

        Show/Hide Fields for Equipment

         Note

        Project Timesheets Administrators configure how time is collected for each project. Additionally, each some fields can be configured as required, optional, or hidden.

         

        • Task Code: A combination of Cost Codes and Sub Jobs.

        • Operator: The user operating the equipment.

        • Operating Hours: How many hours the equipment was operating.

        • Idle Hours: How many hours the equipment was idle.

     3. Tap Apply.

   • Bulk Enter Time for a Single Task Code

     1. Tap the horizontal ellipsis for the task code.

     2. Tap Labor Time Entry or Equipment Time Entry.

     3. Enter the information to be applied to all selected timecards.
        Note: If you wish not to apply the information to one of the selected cells, tap the highlighted cell to deselect.

        Show/Hide Fields for Labor

         Note

        Project Timesheets Administrators configure how time is collected for each project. Additionally, each some fields can be configured as required, optional, or hidden.

         

        • Task Code: A combination of Cost Codes and Sub Jobs.

        • Location: The location where the work was performed.

        • Time

          • Total Time: The total time worked for the day.

          • Start Time: The time the resource started working.

          • Stop Time: The time the resource stopped working.
            Note: You will only see the Start and Stop fields if you have configured your settings to show these fields. See Configure Advanced Settings: Project Level Timesheets.

          • Lunch Time: The amount of time taken for a lunch break.
            Notes:

            • The amount of time selected will be subtracted from the Total Time.

            • This field will only be available if Start Time and Stop Time is enabled.

          • Time Type: The type of pay being entered.

            • Regular Time

            • Double Time

            • Exempt

            • Holiday

            • Overtime

            • PTO

            • Salary

            • Vacation

        • Billable: The ON toggle indicates that entry is billable.

        • Auto-Apply Overtime Rules (Beta). The ON toggle automatically enforces overtime rules.

        • Description: Additional comments that will show in the timecard entry.

         

         

        Show/Hide Fields for Equipment

         Note

        Project Timesheets Administrators configure how time is collected for each project. Additionally, each some fields can be configured as required, optional, or hidden.

         

        • Task Code: A combination of Cost Codes and Sub Jobs.

        • Operator: The user operating the equipment.

        • Operating Hours: How many hours the equipment was operating.

        • Idle Hours: How many hours the equipment was idle.

     4. Tap Apply.

8. Optional: To add another task code, tap Add Code. Select the task code, then tap Done.

9. Optional: To remove a resource, tap the horizontal ellipsis next to the resource, then tap Delete Resource.

10. Review the summary for the timecards' hours, and the daily and weekly hours across all projects.

11. Tap Submit.
    OR
    Tap Submit and Add Quantities. See Add Quantities to a Timesheet (iOS).