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Add Employees to a Timesheet

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To add employees to an already created timesheet in the project's Timesheets tool.

Things to Consider

Required User Permission:

  • To add employees to any timesheet, 'Admin' level permission on the project's Timesheets tool.
  • To add employees to a timesheet that you created, 'Standard' level permission or higher on the project's Timesheets tool.


  1. Navigate to the project's Timesheets tool.
  2. Locate your desired timesheet.
    Note: If a date is not selected, all timesheets will be listed.
  3. Click the vertical ellipsis (⋮) icon in the top right corner of the timesheet.
  4. Select Add Employees.

  5. In the Add Employees window, select the checkbox(es) next to your desired employee(s).


    Note:  To appear in this list, the person must be added to the Project Directory and a checkmark must appear in the 'Is Employee of <Your Company>' box on their profile. For more information on how to check for this setting in a user's profile, see Edit a Person in the Project Directory.
  6. Click Add.
    This reveals the Timesheet timecard entries list.
  7. Click Add Employees to include additional employees on the timesheet that were not selected in the Add Employees window.
  8. Click Bulk Edit to apply the same information to all workers on the Timesheet. See Bulk Enter Time Entry for more information.
  9. Enter the following information:


    Note: An asterisk (*) denotes a required field.
    • Sub Job: Select from the drop-down menu the sub job associated with the time entry.
    • *Cost Code: Enter or Select from the drop-down menu the cost code(s) associated with the log entry.
    • Location: Select from the drop-down menu the location where the work was performed by that user.
    • *Start Time: Enter or Select the time the user began working.
    • *Stop Time: Enter or Select the time the user stopped working.
      Note: You will only see the Start and Stop fields if you have configured your settings to show these fields. See Configure Advanced Settings: Timesheets.
    • Time Type: Select from the drop-down menu the type of pay being entered. Select from the following options:
      • Regular Time
      • Double Time
      • Exempt
      • Holiday
      • Overtime
      • PTO
      • Salary
      • Vacation
    • Billable: Select from the drop-down menu if the hours are billable by clicking Yes or No.
    • Add Line Item: Click this option to create extra line items on a time entry.
  10. Click Update.
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