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Progress Billings

 Limited Release
flag-us.png The Progress Billings tool is only available to Procore customers in the United States who have implemented the Procore for Specialty Contractors point-of-view dictionary. To learn more, see (Limited Release) Owners & Specialty Contractors Point-of-View Dictionary Options

With Procore's Progress Billings tool, your company can simplify the progress billings collection, review, and approval process on all of your construction projects. Progress Billings that once took days to complete, can now be processed in a few minutes using Procore's paperless progress billings management features. The Progress Billings tool is designed specifically for Procore users with  'Admin' permission on the Commitments and/or Client Contracts tool.

  • Generate accurate progress billings for owner and subcontractor contracts
  • Streamline the collection, review, and approval process with billing stakeholders
  • Increase confidence that progress billings amounts match work completed to reduce rework and prevent overbilling
 Note

flag-us.png If your company is in the United States and your Procore Administrator has enabled the General Contractors English (United States) dictionary in your environment, GC/Client invoices are called Owner Invoices. If you have the Owners English (Owner Terminology V2) dictionary, they are called Funding Invoices.

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Progress Billings
 Tip

To browse and search all Procore training videos, visit our video library.

Set Up Progress Billings - Specialty Contractor
 
Create Client Progress Billings - Specialty Contractor
 
Create Subcontractor Progress Billings on Behalf of a Subcontractor - Specialty Contractor
 
Send Subcontractor Progress Billings Invitations - Specialty Contractor
 
Review Progress Billings - Specialty Contractor
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Specialty Contractor as Client - Set Up Progress Billings

 

Specialty Contractor as Client - Create Client Progress Billings

 

Specialty Contractor as Client - Create Subcontractor Progress Billings on Behalf of a Subcontractor

 

Specialty Contractor as Client - Review Progress Billings

 

Specialty Contractor as Client - Send Subcontractor Progress Billings Invitations

 

 

Subcontractor Invoices

 

 

Accept or Decline an 'Invite to Bill' as an Invoice Contact
Accept or Decline an '...
DRAFT
DRAFT

 

 

 

 

START
START
Does the purchase order or subcontract have an 'Invoice Contact'?
Does the purchase order or subcontract have...
Add Invoice Contacts to a Purchase Order or Subcontract
Add Invoice Contacts t...
Create Automatic Billing Periods
Create Automatic Billi...

 

Create Manual Billing Periods
Create Manual Billing...
AUTOMATIC
AUTOMATIC
MANUAL
MANUAL
How do you want to create the current billing period?
How do you want to create the c...
COMMITMENTS
COMMITMENTS
PROGRESS BILLINGS
PROGRESS BILLINGS
Which tool do you want to use?
Which tool do you want to use?

 

Add Invoice Contacts to a Purchase Order or Subcontract
Add Invoice Contacts t...
INVOICE CONTACT
(an external collaborator)
INVOICE CONTACT...
INVOICE ADMINISTRATOR
(an internal user)
INVOICE ADMINISTRATOR...
Who will create the new invoice?
Who will create the new invoice?
Optional Step
Optional Step
LEGEND
LEGEND
Invoice Administrator (an internal user)
Invoice Administrato...
Invoice Contact
(an external collaborator)
Invoice Contact...
Commitments
Commitments
Progress Billings
Progress Billings

 

BETA
Create a Subcontractor Invoice on Behalf of an Invoice Contact
BETA...

 

END
END

 

Send an 'Invite to Bill' to an Invoice Contact
Send an 'Invite to...

 

Revise and Resubmit
an Invoice as an Invoice Contact
Revise and Resubmit...
REVISE AND RESUBMIT
REVISE AND RESUBMIT
Does the invoice contact want to submit an invoice for the current billing period?
Does the invoice contact want t...
RECEIVE EMAIL
RECEIVE EMAIL
ACCEPTED
ACCEPTED
 
Did the Invoice Administrator reject any line items on the invoice?
Did the Invoice Administrator...

 

END
END
DECLINED
DECLINED
 
Submit a New Invoice as an Invoice Contact
Submit a New Invoice as...
BETA
Review a Subcontractor Invoice as an Admin
BETA...
Are you using one of the supported ERP Integrations to sync invoices? 
(Sage 300 CRE, QuickBooks, Yardi)
Are you using one of the supported...
DRAFT
DRAFT

 

 
 
BETA
Submit a New Invoice as an Invoice Contact
BETA...
Continued from the 'Create a Commitment' workflow
Continued from the 'Create a C...
Continue to the 'Export Approved Subcontractor Invoices to ERP' workflow
Continue to the 'Export Approv...

Progress Billings

User access to the Progress Billings tool depends on the user's access permission to the contract in the Client Contracts and/or Commitments tool. The tables below highlight which permissions are required for each tool in order to perform specific tasks with the Progress Billings tool. 

Progress Billings

Job Role None Read Only Standard Admin
Add Invoice Contacts to a Purchase Order or Subcontract from the Progress Billings Tool       icon-mindtouch-table-check.png 1
Add a New Payment to the Payments Issued Tab of the Progress Billings Tool       icon-mindtouch-table-check.png 1
Bulk Edit the Status of Subcontractor Invoices in the Progress Billings Tool       icon-mindtouch-table-check.png 1
Bulk Send Subcontractor Invoices to DocuSign® from the Progress Billings Tool       icon-mindtouch-table-check.png 1
Compile Invoice Backups in the Progress Billings Tool       icon-mindtouch-table-check.png 1
Configure Settings: Progress Billings       icon-mindtouch-table-check.png 1
Create Automatic Billing Periods in the Progress Billings Tool       icon-mindtouch-table-check.png 1
Create Manual Billing Periods in the Progress Billings Tool       icon-mindtouch-table-check.png 1
Create a Payment Received for a GC/Client Invoice with the Progress Billings Tool       icon-mindtouch-table-check.png 1
Create a Payment Schedule from the Progress Billings Tool       icon-mindtouch-table-check.png 1
Delete a Subcontractor Invoice from the Progress Billings Tool        icon-mindtouch-table-check.png 1
Edit a Billing Period with the Progress Billings Tool       icon-mindtouch-table-check.png 1
Edit a Configurable PDF of a GC/Client Invoice in the Progress Billings Tool       icon-mindtouch-table-check.png 1
Email a GC/Client Invoice from the Progress Billings Tool       icon-mindtouch-table-check.png 1
Enable the Payments Issued Tab on a Commitment from the Progress Billings Tool       icon-mindtouch-table-check.png 1
Export a Subcontractor Invoice from the Progress Billings Tool       icon-mindtouch-table-check.png 1
Export the Subcontractor Invoicing Page from the Progress Billings Tool       icon-mindtouch-table-check.png 1
Forward a Subcontractor Invoice by Email from the Progress Billings Tool       icon-mindtouch-table-check.png 1
Update a Subcontractor SOV as an Invoice Administrator from the Progress Billings Tool   icon-mindtouch-table-check.png  icon-mindtouch-table-check.png 2 icon-mindtouch-table-check.png 1
Preview a Subcontractor Invoice from the Progress Billings Tool   icon-mindtouch-table-check.png  icon-mindtouch-table-check.png  icon-mindtouch-table-check.png
Revise & Resubmit an Invoice as an Invoice Contact in the Progress Billings Tool     icon-mindtouch-table-check.png 2 icon-mindtouch-table-check.png 1
Search, Filter, and Group Invoices in the Progress Billings Tool       icon-mindtouch-table-check.png 1
Send an 'Invite to Bill' to an Invoice Contact from the Progress Billings Tool       icon-mindtouch-table-check.png 1
Set Retainage on a Subcontractor Invoice as an Invoice Administrator in the Progress Billings Tool       icon-mindtouch-table-check.png 1
Set or Release Retainage for All Line Items on a GC/Client Invoice from the Progress Billings Tool       icon-mindtouch-table-check.png 1
Update a Subcontractor Schedule of Values as an Invoice Administrator from the Progress Billings Tool       icon-mindtouch-table-check.png 1
Update a Subcontractor Schedule of Values as an Invoice Contact from the Progress Billings Tool   icon-mindtouch-table-check.png 2 icon-mindtouch-table-check.png 2 icon-mindtouch-table-check.png 1
Update and Set Up DocuSign® on a GC/Client Invoice with the Progress Billings Tool       icon-mindtouch-table-check.png 1

1 To perform this task from the project's Progress Billings tool, users must be granted 'Admin' level permissions on the project's Commitments tool.   

2 To perform this task, you must have the permissions designated in the tutorial, and your user account must be designated as an invoice contact on the purchase order or subcontract. 'Read Only' users must be added to the 'Private' list. 

Commitments

The following table highlights which user permissions are required to perform the described user action with the Progress Billings tool.

Task None Read Only Standard Admin
Accept or Decline an 'Invite to Bill' as an Invoice Contact   icon-mindtouch-table-check.png 4    
Add Invoice Contacts to a Purchase Order or Subcontract       icon-mindtouch-table-check.png
Add a Subcontractor SOV to a Commitment       icon-mindtouch-table-check.png
Create a Payment Issued       icon-mindtouch-table-check.png
Create an Invoice on Behalf of an Invoice Contact     icon-mindtouch-table-check.png 1 icon-mindtouch-table-check.png
Create a Subcontractor Invoice for Release of Retainage     icon-mindtouch-table-check.png 3 icon-mindtouch-table-check.png
Create Invoice Contacts       icon-mindtouch-table-check.png
Create a Payment Received for a Prime Contract       icon-mindtouch-table-check.png
Delete a Subcontractor Invoice from the Commitments Tool       icon-mindtouch-table-check.png
Enable or Disable a Subcontractor SOV Tab on a Commitment       icon-mindtouch-table-check.png
Enable the Payments Issued Tab on a Commitment       icon-mindtouch-table-check.png
Forward a Subcontractor Invoice by Email     icon-mindtouch-table-check.png 2 icon-mindtouch-table-check.png
Review a Subcontractor Invoice as an Admin       icon-mindtouch-table-check.png
Review Invoice Line Items as an Invoice Contact     icon-mindtouch-table-check.png 2 icon-mindtouch-table-check.png
Revise & Resubmit an Invoice as an Invoice Contact     icon-mindtouch-table-check.png 4  
Send an 'Invite to Bill' to an Invoice Contact       icon-mindtouch-table-check.png
Set or Release Retainage on a Subcontractor Invoice     icon-mindtouch-table-check.png 3 icon-mindtouch-table-check.png
Submit a New Invoice as an Invoice Contact   icon-mindtouch-table-check.png 1 icon-mindtouch-table-check.png 1 icon-mindtouch-table-check.png
Update a Subcontractor Schedule of Values as an Invoice Contact from the Commitments Tool   icon-mindtouch-table-check.png 5 icon-mindtouch-table-check.png 5 icon-mindtouch-table-check.png

1 To perform this task, users must have 'Read Only' or 'Standard' permission on the project's Commitments tool. Users must also be added to the Private drop-down list for the commitment or be designated as the Invoice Contact on the commitment. See Add Invoice Contacts to a Commitment

2 To perform this task, users must have 'Standard' permission on the project's Commitments tool or be designated as an invoice contact on the commitment. See Add Invoice Contacts to a Commitment

3 To perform this task and to release retainage during the current billing period, users must have 'Standard' permission on the project's Commitments tool or be designated as an invoice contact on the commitment. See Add Invoice Contacts to a Commitment. To set retainage, you must be a user with 'Admin' level permissions on the Commitments tool.  

4 To perform this task, you must have the permissions designated in the tutorial, and your user account must be designated as an invoice contact on the purchase order or subcontract.

5 To perform this task, you must have the permissions designated in the tutorial, and your user account must be designated as an invoice contact on the purchase order or subcontract. 'Read Only' users must be added to the 'Private' list. 

 Below are the notable changes to the project's Invoicing tool (also known as the Progress Billings tool in some accounts).

Recent Changes

Owner Invoices added to Workflows Open Beta (03/13/2024)

Owner Invoices has been added to the list of tools supported by the self-serve workflows open beta. See Best Practices for Creating an Owner Invoice Workflow.

FINANCIAL MANAGEMENT: NEW WARNING BANNER ON SUBCONTRACTOR INVOICES WHEN RETAINAGE IS RELEASED (04/24/2023)

Subcontractor invoices have a new warning banner that will appear when retainage is released. The banner will appear from the Schedule of Values (SOV) card once retainage amount is entered and released. See Set or Release Retainage on a Subcontractor Invoice.

FINANCIAL MANAGEMENT: Extended The Legacy Subcontractor Invoice Experience Date (01/26/2023) 

The option to switch between the beta and legacy subcontractor invoice experience has been extended to September 2023. The previously announced end date for using the legacy experience was February 2023. Now, in September 2023, the ability to exit the beta experience will be removed and the legacy experience will no longer be available in Procore. To learn more about each experience, see Financial Management: New Admin & Collaborator Views for Subcontractor Invoicing.