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Add Invoice Contacts to a Purchase Order or Subcontract from the Progress Billings Tool

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 Phased Release: Modernized Subcontractor Invoice Experience
This page details the modernized subcontractor invoice experience. 
 Limited Release
flag-us.png The Progress Billings tool is only available to Procore customers in the United States who have implemented the Procore for Specialty Contractors point-of-view dictionary. To learn more, see (Limited Release) Owners & Specialty Contractors Point-of-View Dictionary Options. 

Objective

To add an invoice contact to commitment on a Procore project as an invoice administrator.

Background

To provide downstream collaborators with permissions to submit new subcontractor invoices in a Procore project, an invoice administrator must add an invoice contact to their commitment. If a collaborator has more than one commitment on your Procore project, administrators can add a different invoice contact to each commitment. Alternatively, your company's Procore Administrator can set a default invoice contact in the downstream collaborator's company record. 

Things to Consider

Prerequisites

Steps

  1. Navigate to the project's Progress Billings tool.
  2. Click the Subcontractor tab.
  3. Locate the invoice to work with in the list. Then, click its Contract link to open the commitment contact. 
    inv-subcontractor-contract-link.png
  4. Click Edit.
  5. Under 'General Information', do the following:
    inv-sc-gen-info-invoice-contacts.png
    • Make sure the correct company is selected in the Contract Company drop-down list. 
    • Select one or more individuals from the Invoice Contacts drop-down list. The users you select here are automatically added to the 'Private' drop-down list. 
       Notes

      To select an invoice contact from the 'Invoice Contacts' list, the following must be true:

  6. Click Save.
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