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Send an 'Invite to Bill' to an Invoice Contact from the Progress Billings Tool

 Limited Release
flag-us.png The Progress Billings tool is only available to Procore customers in the United States who have implemented the Procore for Specialty Contractors point-of-view dictionary. To learn more, see (Limited Release) Owners & Specialty Contractors Point-of-View Dictionary Options


To send an 'Invite to Bill' for the current billing period to an invoice contact from the Progress Billings tool. 


Before you or an invoice contact can create a new subcontractor invoice, you must create a billing period using the project's Invoicing tool. After that, you can choose from these methods to create the invoice:

  • To invite an invoice contact to create a new invoice for the current billing period
    If you choose this method, use the steps below to send the invoice contact an 'Invite to Bill' by email. Sending an 'Invite to Bill' is a courtesy notification that reminds the invoice contact to create and submit the new invoice before the 'Due Date' specified by the billing period. To create the invoice as an invoice contact, see Submit a New Invoice as an Invoice Contact.
  • To create a new invoice for the billing period on behalf of the invoice contact
    If you choose this method, follow the steps in Create a Subcontractor Invoice on Behalf of an Invoice Contact.

The illustration below shows an example of an 'Invite to Bill' that you can send to an invoice contact. 


Things to Consider

  • Required User Permissions:
    • To send an 'invite to bill' to an invoice contact, 'Admin' level permissions on the project's Commitments tool
      • Access permissions to the Invoicing & Progress Billings tools are governed by the permissions set on the Commitments and/or Client Contracts, Funding, or Prime Contracts tool. Procore tool names vary, depending on the point-of-view dictionary configured in Procore. See What tool names and terms are different in Procore for general contractors, owners, and specialty contractors?
      • If you are a collaborator (for example, an invoice contact employed by a company performing work on a project managed in Procore, your ability to perform invoice-related tasks is determined by the Procore company account holder. Settings that the account holder may choose to provide to you include:
        • A Procore User account.
        • Access permissions to the project's Commitments and/or Client Contracts, Funding, or Prime Contracts tool.
        • Membership on the 'Private' list of a specific contract or funding
        • Designated as an 'Invoice Contact' on the contract or funding.
  • Additional Information:



  1. Navigate to the project's Progress Billings tool. 
  2. Click the Subcontractor tab.
  3. Locate the purchase order(s) or subcontract(s) that you want to send an 'Invite to Bill' for from the list. 
  4.  Mark the checkboxes that correspond to the contracts for the current billing period. 
  5. Click Send Invites.
    After sending the invites, the following occurs:
    • A success banner appears to confirm the invitation was sent.
    • The contract is removed from the 'Not Invited' count to the 'Invited' count. 

      After the invoice contact completes the Next Step, the status of the invoice updates as follows:

      • If the 'Invite to Bill' is accepted by the invoice contact, the status changes to 'Accepted'.
      • If the 'Invite to Bill' is rejected by the invoice contact, the status changes to 'Declined'.

      To learn more about statuses, see What are the default statuses for Procore invoices?