Export a Subcontractor Invoice

Objective

To export a subcontractor invoice to a supported file format. 

Background

If you want to download a digital copy of a subcontractor invoice, you can choose to export the invoice in a PDF or CSV file format.  You can also download a PDF with any selected attachments in a ZIP file or as a single PDF. 

Things to Consider

• Required User Permissions:
  • 'Admin' level permissions on the project's Commitments tool. 

     Notes

    • User permissions are NOT managed in the project's Invoicing tool. Instead, the Invoicing tool is designed for users with 'Admin' level permissions on the Prime Contracts and/or Commitments tool. 
    • If you are a collaborator (for example, an invoice contact for a subcontracting company that is performing work for a general contractor managing your contract in Procore), your ability to perform invoice-related tasks is determined by the project team that controls these settings for your Procore user account: 
      • Your user account's permissions on the project's Commitments and/or Prime Contracts tool.
      • Your membership on the 'Private' list of a specific prime contract, purchase order, or subcontract.
      • Your designation as an 'Invoice Contact' on a prime contract, purchase order, or commitment.
    • To learn more about permissions for specific tasks that can be performed with the Invoicing tool, see Permissions: Invoicing.
• Supported File Formats:
  • PDF
  • PDF With Attachments
  • CSV

Prerequisites

• Create an Invoice on Behalf of an Invoice Contact
  OR
• Submit a New Invoice as an Invoice Contact

Steps

1. Navigate to the project's Invoicing tool.
2. Click the Subcontractor tab.
3. Locate the invoice to work with. 
4. Click the Invoice # link to open the invoice in the project's Commitments tool. 
5. Click the Export button and choose one of these options:
   • PDF. Opens a PDF copy of the invoice in a new browser window. You can use the download and print controls in this window as needed. See PDF. 
   • PDF Attachments. Choose this option and then select these options to receive a PDF copy of the invoice by email. You also have these options in the 'Select, Order, and Download Files' menu:
     • To include all of the listed items, mark the Select All to include all available attachments.
     • To include the certain item(s), mark the desired boxes to include a 'Procore Cover Sheet' and any listed attachments. Note: These are the attachments that have been added to the 'Attachments' section of the invoice. This menu does NOT list items added to the invoice's Related Items tab.
     • To change the order that the attachments are added to a PDF, click the grab bar pictured below and move the attachment(s) into the desired order. 
       
       
        
       • Select the desired format:
         • .ZIP. Click this option to receive the invoice and attachments in a ZIP file. 
         • Single PDF. Click this button to receive the invoice and attachments in a single PDF file.
           When you select either one of these formats, a GREEN banner appears to notify you that an email will be sent to you when the files are ready. 
           
           
            
   • CSV. Downloads a Comma Separated Values file named 'payapp.csv' to your browser's specified Download location on your computer. See CSV. 

See Also

• About Subcontractor Invoices