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About Subcontractor Invoices

About Subcontractor Invoices

Subcontractor invoices allow subcontractors to progressively bill at several stages during the construction process, and these billings are based on a verified percentage of that commitment's completion. General contractors can configure billing period start and end dates, as well as the billing date, for each billing period. They can invite subcontractors to complete invoices for the most recent billing period, or they can create invoices on behalf of the subcontractor. Once the invoice has been approved, payment can be issued against the commitment. 

Recommended Workflow for GCs


Start a New Billing Period
Start a New Billing Pe...


START
START
LEGEND
LEGEND
General Contractor
General Contractor
Subcontractor
Subcontractor
How will invoices be created in Procore?
How will invoices be cr...


Create an Invoice on Behalf of a Subcontractor
Create an Invoice on B...


Review Invoices as a 'Admin'
Review Invoices as a '...


END
END
Have invoice contacts been added to commitments?
Have invoice contacts b...


Send Invoice Emails
Send Invoice Emails


Create Invoice Contacts
Create Invoice Contact...


Submit an Invoice as a Subcontractor
Submit an Invoice as a...


Review Invoices as a Subcontractor
Review Invoices as a S...
BY MY COMPANY
BY MY COMP...
BY MY SUBCONTRACTORS
BY MY SUBCONTRACTOR...
Optional Step
Optional Step

Workflow Details

  1. Configure settings in the Invoicing tool to set up monthly billing period dates. You can also enable reminder emails for invoice invitations. See Configure Settings: Invoicing.
  2. Create a billing distribution for invoices for each commitment so you can select who you want to receive invoice invitations. See Create Invoice Contacts.
  3. Create a billing period to send invoices out for. See Start a New Billing Period and Send Invoice Emails.
  4. Send Invoice invitations to the billing distribution. See Send Subcontractor Invoice Invitations.
  5. Subcontractors who were invited to create invoices can do so by clicking the link in their invitation email. To edit their invoice, or create on their behalf, see Create an Invoice on Behalf of a Subcontractor.

Training Videos

Set Up Subcontractor Invoices (Requisitions) in Procore

Create and Submit Invoices (Requisitions) for Subcontractors

Create, Review, and Edit Invoices (Requisitions) for Contractors

Log Payments Issued for Invoices (Requisitions) for Contractors

If you would like to learn more about Procore’s invoice management software and how it can help your business, please visit our construction invoice management software product page here.

 

 

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