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Create a Subcontractor Invoice

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 For Procore Customers in the United States

flag-us.png  When your company applies the 'Owners English' or 'Specialty Contractors English' point-of-view dictionary, you'll see different tool names and term changes in the user interface. Learn how to apply the dictionary options. 

  • To learn the differences: Show/Hide      

    • This table shows the differences in tool names (bold) and terms across the point-of-view dictionaries for Project Financials. These dictionaries are available in US English only. The default dictionary is designed for general contractors, which means that you will need to work with your Procore Administrator at your company and your Procore point of contact to access the other dictionary options. 

      General Contractors

      English (United States) - Default

      Owners

      English (Owner Terminology V2)

      Specialty Contractors

      English (Specialty Contractor Terminology)
      Invoicing Invoicing Progress Billings
      Owner Funding Owner
      Owner/Client Owner/Client GC/Client
      Prime Contract Change Order Funding Change Order Client Contract Change Order
      Prime Contracts Funding Client Contracts
      Revenue Funding Revenue
      Subcontract Contract Subcontract
      Subcontractor Contractor Subcontractor
      Subcontractor Schedule of Values (SSOV) Contractor Schedule of Values (CSOV) Subcontractor Schedule of Values (SSOV)

What is your role in the invoicing process?

When using the Invoice Management tools in Procore, only an invoice administrator or an invoice contact on a commitment can create a subcontractor invoice. 

For invoice Administrators

An invoice administrator has these options to create invoices: (1) Send an 'Invite to Bill' to provide invoice contacts with the ability to submit their own invoices in Procore, or (2) Gather digital or paper invoices, outside of Procore, and create them yourself in Procore. With the first option, you must provide an external collaborator with access permission to the Project level Commitments tool and add that person as invoice contact on a commitment. With the second option, no external access permissions are required.

Invite to Bill:
I want to send an 'Invite to Bill' to an invoice contact
Create a New Invoice:
I will create one on behalf of an invoice contact

For invoice contacts

After an external collaborator is granted invoice contact permissions, they have these options. If invited to bill, a contact can (1) accept the invite and submit an invoice before the Open billing period's due date, or (2) decline the invite without submitting an invoice. Invoice contacts who don't receive an invite, also have permission to create new invoices for their commitment for the Open billing period in the Project level Commitments tool. 

Accept the 'Invite to Bill':
I want to submit an invoice for the Open billing period. 
Decline the 'Invite to Bill':
I do not want to submit an invoice for the Open billing period. 
Create a New Invoice:
I don't have an invite, but I have permission to create one for the Open period.
 Important
  • As an invoice contact, always confirm the appropriate steps to use with the party that contracted your services before submitting your invoice in Procore. 
  • Invoice administrators do NOT always choose to add invoice contacts on a project's commitments. Some invoice administrators prefer to gather digital or paper invoices (outside of Procore). Once collected, they create invoices in Procore on the contact's behalf. See Create a Subcontractor Invoice on Behalf of an Invoice Contact.