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Meetings

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The Meetings tool enables you to manage all aspects of your project meetings from agenda distribution to post-meeting approval of minutes. You can use customizable meeting templates and categories to streamline the entire process.

  • Create meetings and distribute agendas with attachments to attendees
  • Add event reminders to most third-party Calendar programs directly from Procore
  • Assign and track the status of action items
  • Create and distribute detailed meeting minutes in a consistent and easy-to-read format
  • Automatically carry over outstanding items to the next meeting

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To browse and search all Procore training videos, visit our video library.

Web

Create Meetings
 
View Meetings
 

Mobile

Meetings Overview (Mobile)
 
View Meetings (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Meeting Settings
 
Meetings Overview (Mobile) - Specialty Contractor
 
View Meetings - Specialty Contractor
 
Create Meetings - Specialty Contractor
 

Meetings Mobile

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - View Meetings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - Create Meetings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - View Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Configure Meetings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Create Meetings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - Configure Meetings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Superintendent - Meetings (Web)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Superintendent - Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create Meetings
 
View Meetings
 

Mobile

Meetings Overview (Mobile)
 
View Meetings (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Overview (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - View Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create Meetings
 
View Meetings
 

Mobile

Meetings Overview (Mobile)
 
View Meetings (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - View Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Overview (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create Meetings
 
View Meetings
 

Mobile

Meetings Overview (Mobile)
 
View Meetings (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Meetings: Overview (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create Meetings
 
View Meetings
 

Mobile

Meetings Overview (Mobile)
 
View Meetings (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Meetings: Overview (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - View Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Configure Meeting Settings
 
Create Meetings
 
View Meetings
 

Mobile

Meetings Overview (Mobile)
 
View Meetings (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Meetings Mobile

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - View Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create Meetings
 
View Meetings
 

Mobile

Meetings Overview (Mobile)
 
View Meetings (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Meetings - Create Meetings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Meetings - Overview (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Meetings - View Meetings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - View Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create Meetings
 
View Meetings
 

Mobile

Meetings Overview (Mobile)
 
View Meetings (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - View Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create Meetings
 
View Meetings
 

Mobile

Meetings Overview (Mobile)
 
View Meetings (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - View Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create Meetings
 
View Meetings
 

Mobile

Meetings Overview (Mobile)
 
View Meetings (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Meeting Settings
 
Meetings Overview (Mobile) - Specialty Contractor
 
View Meetings - Specialty Contractor
 
Create Meetings - Specialty Contractor
 

Meetings Mobile

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - View Meetings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - Create Meetings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - View Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Configure Meetings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Create Meetings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - Configure Meetings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Superintendent - Meetings (Web)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Superintendent - Meetings (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

diagram_meetings_tool-overview.png

Meetings

Learn which user permissions are required to take the described actions in this tool.

 Important

Some actions that impact this tool are done in other Procore tools. See the User Permissions Matrix for the full list of actions taken in all other tools.

Permissions 

 |  |  The action is available on Procore's Web, iOS, and/or Android application. Click to view the article.

icon-mindtouch-table-check.png Users can take the action with this permission level.

icon-mindtouch-table-check.png Users can take this action with this permission level AND one or more additional requirements, like granular permissions.

What granular permissions are available for the Project level Meetings tool?

 

Action None Read Only Standard Admin Notes

Add a Comment to a Meeting Item

 Web

  

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  • Add Comments to Meeting
 icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Add a Meeting Category

 Web

  

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  • Manage Meeting Categories

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  • Manage Meeting Categories
 icon-mindtouch-table-check.png  

Add a Meeting Item

 Web     iOS     Android

  

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  • Manage Meeting Items

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  • Manage Meeting items
 icon-mindtouch-table-check.png  

Add a Meeting To Your Personal Calendar

 Web

   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Add a Related Item to a Meeting

 Web

  

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  • Manage Related Items for Meetings

icon-mindtouch-table-check.png

  • Manage Related Items for Meetings
 icon-mindtouch-table-check.png  

Add Meeting Minutes

 Web     iOS     Android

       icon-mindtouch-table-check.png  

Configure Advanced Settings: Meetings 

 Web

       icon-mindtouch-table-check.png  

Convert a Meeting from Agenda to Minutes Mode

 Web     iOS     Android

  

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  • Update Meeting

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  • Update Meeting
 icon-mindtouch-table-check.png  

Create a Follow-up Meeting

 Web

       icon-mindtouch-table-check.png  

Create a Meeting

 Web     iOS     Android

  

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  • Create Meeting

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  • Create Meeting
 icon-mindtouch-table-check.png  

Delete Any Meeting Comment

 Web

       icon-mindtouch-table-check.png  

Delete Own Meeting Comment

 Web

  

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  • Delete Own Comment on a Meeting
 icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Create a Meeting from a Template

 Web

  

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  • Create Meeting

icon-mindtouch-table-check.png

  • Create Meeting
 icon-mindtouch-table-check.png  

Delete a Meeting

 Web

       icon-mindtouch-table-check.png  

Delete a Meeting Category

 Web

  

icon-mindtouch-table-check.png

  • Manage Meeting Categories

icon-mindtouch-table-check.png

  • Manage Meeting Categories
 icon-mindtouch-table-check.png  

Delete a Meeting Item

 Web

  

icon-mindtouch-table-check.png

  • Manage Related Items for Meetings

icon-mindtouch-table-check.png

  • Manage Related Items for Meetings
 icon-mindtouch-table-check.png  

Distribute a Meeting Agenda

 Web

  

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  • Distribute Meeting

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  • Distribute Meeting
 icon-mindtouch-table-check.png  

Distribute and Redistribute Meeting Minutes

 Web

  

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  • Distribute Meeting

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  • Distribute Meeting
 icon-mindtouch-table-check.png  

Edit a Meeting

 Web     iOS     Android

  

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  • Update Meeting

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  • Update Meeting
 icon-mindtouch-table-check.png  

Edit a Meeting Item

 Web     iOS     Android

  

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  • Manage Meeting Items

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  • Manage Meeting Items
 icon-mindtouch-table-check.png  

Export a Meeting as a PDF

 Web

   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Forward a Meeting by Email

 Web

  

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  • Email Meeting

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  • Email Meeting
 icon-mindtouch-table-check.png  

Initiate an Email Communication Thread for a Meeting

 Web

   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png Any person (even non-Procore users) with the email address for the meeting can initiate a communication thread.

Record Meeting Attendance

 Web     iOS     Android

       icon-mindtouch-table-check.png  

Reorder Meeting Categories

 Web

  

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  • Manage Meeting Categories

icon-mindtouch-table-check.png

  • Manage Meeting Categories
 icon-mindtouch-table-check.png  

Reorder Meeting Items

 Web

  

icon-mindtouch-table-check.png

  • Manage Meeting Items

icon-mindtouch-table-check.png

  • Manage Meeting Items
 icon-mindtouch-table-check.png  

Search for a Meeting

 Web     iOS     Android

   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Star Previous Minutes

 Web

       icon-mindtouch-table-check.png  

View a Meeting

 Web     iOS     Android

   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

View Previous Minutes

 Web

   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

View the Change History of a Meeting

 Web

       icon-mindtouch-table-check.png  

 

Below are the notable changes to the project's Meetings tool. 

Recent Changes

NEW FILTER OPTION FOR MEETING LIST VIEW (03/28/2024)

Procore's Meetings tool now allows you to filter the 'List' view of your meetings by the template field. See Search and Filter Meetings to learn more.