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What is the difference between a distribution group and distribution list in Procore?

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Background

In Procore, distribution groups and distribution lists have different functions. To learn more, review the following topics:

Answer

What is a 'Distribution Group'?

A Distribution Group is a group of users that is created in Procore's Company or Project Directory tool. This user group can be applied to a role, like 'Assignee', or added to a Distribution List to receive notifications based on the tool's notification settings.

Once created, end users with permissions to create items in specific Procore tools can add available distribution groups to any To, Cc, Distribution, Default Distribution, Distribution List, File Tracking,  field in the Company and/or Project level tools that support this feature. For example, you might create distribution groups named 'Accountants', 'Foreman/Superintendents', or 'Project Managers' to keep stakeholders informed of tool-specific events (i.e., approvals, distribution of meeting minutes, and more). 

 

What is a 'Distribution List'?

A Distribution List is a list of messaging recipients to which messages can be sent all at once, according to the tool's notification settings. In Procore, a distribution list is similar to the Carbon Copy (Cc) feature in an email program and is used for notifying select Procore users about a specific event or change in status. For example, when a project manager creates a new submittal, you might add a distribution group of 'Project Managers' to the distribution list for a particular submittal.