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View a Meeting

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To view a meeting in the project's Meetings tool.

Things to Consider

  • Required User Permissions:
    • To view a meeting, 'Read Only' level permissions or higher on the project's Meetings tool.
    • To view a meeting marked 'Draft Meeting' or 'Private', you must have:
      • 'Admin' level permissions on the project's Meetings tool.
      • 'Read Only' or 'Standard' level permissions on the project's Meetings tool and the user must be added to the 'Scheduled Attendees' list.



Video content may not accurately reflect the current state of the system, and/or it may be out of date.

View as: Superintendent (Ch.3) | Specialty Contractor as ClientField Worker


  1. Navigate to the project's Meetings tool.
    This reveals the Meetings list page.
    Note: Meetings are organized into meeting sets that can be expanded or collapsed by clicking on the caret (>) to the left of the meeting title. 
  2. Locate the desired meeting. Then click View.


    The system reveals the selected meeting's agenda (or minutes, if the meeting is in minutes mode). 
  3. In the 'Meeting Information' area of the 'Meeting' tab, you can either view the meeting's information or click Edit to change the information as follows:
    • Meeting #: Indicates the meeting number. When you create a meeting, Procore automatically assigns the first meeting in a series the number one (1). Then, when you create a follow-up meeting, Procore assigns the next meeting in the series the number two (2), and so on. Note: This field does not support the entry of letters, symbols, and leading zeros. 

    • Meeting Location: The location where the meeting will be held (e.g., Conference Room A, Conference Room B, and so on). 

    • Video Conferencing Link: Click on the video conferencing link to launch the virtual meeting.
    • ​​​​​Meeting Name: Type a name, title, or descriptive subject line for the meeting.

    • Private Meeting: Mark this checkbox so that the meeting is only visible to scheduled attendees and users with 'Admin' level permissions to the Meetings tool. 

    • Meeting Date: Use the calendar control to set the date for a meeting.

    • Start Time: Enter a start time for the meeting. Include a.m. or p.m. after the start time.

    • Finish Time: Select an end time for the meeting. Include a.m. or p.m. after the finish time.

    • Timezone: Select a timezone for the meeting.

    • Overview: Enter a meeting summary or description. You can use the controls in the formatting toolbar to format your overview. 

    • Attachments. Attach any relevant files. You have these options:

      • Click Attach File(s) and then choose the appropriate option from the shortcut menu that appears.
      • Use a drag-and-drop operation to move files from your computer into the grey Drag and Drop File(s) box.
  4. In the 'Scheduled Attendees' area, view the following information:
    • Person: The scheduled attendee's name. 

    • Company: The scheduled attendee's company name.

    • Present: A checkmark indicates the person was present at the meeting. A red 'x' indicates the person was NOT present at the meeting. 

    • Absent: A checkmark indicates the person was absent from the meeting. A red 'x' indicates the person was NOT absent from the meeting.

    • For Distribution Only: A checkmark indicates a schedule attendee is not a required to attend the meeting, but has been added to the meeting as a member of the distribution group

    • Conference: A checkmark indicates the person was a remote attendee. A red 'x' indicates the person was NOT a remote attendee.

  5. Under the 'Meeting Items' area, view all of the meeting's items:
    Note: You can also click View to see detail about the selected item.
    • #: Shows the meeting item number. 

    • Title: Shows the title of the meeting item. 

    • Assignment: Shows the name of the vendor/company that is assigned to the meeting item. 

    • Due Date: Shows the due date for the meeting item. 

    • Priority: Shows the priority assigned to the item. 

    • Status: Shows the status assigned to the meeting item.

  6. You also have these options:


If you would like to learn more about Procore's meeting minutes management software and how it can help your business, please visit our construction meeting minutes software product page .