KIER + Procore: Change Orders

Create a Prime Potential Change Order from a Change Event (PCO):

Objective

To create a potential change order for a prime contract from a change event.

Background

If your project owner prefers and KIER configures your project to use a two (2) tier change order structure, the change event process requires you to create a potential change order. Then, you will create the PCCO from the Prime Contract tool. When you create a PCO, the Schedule of Values (SOV) will populate with the Latest Price values.

Steps

• Navigate to the project's Change Events tool.
• In the table, mark the checkboxes for one (1) or more change event line item(s) to include in the new potential change order. 

   Note: Procore creates the potential change order's Schedule of Values (SOV) using the selected change event line item(s). 

• Click the Bulk Actions menu and choose the Create Prime PCO option. Then choose the appropriate contract option from the sub menu. 
  
• In the 'New Potential Change Order' page, complete the following data entry:

  • Sign with DocuSign®
    If you have enabled the Procore + DocuSign® integration (see Enable or Disable the DocuSign® Integration on a Procore Project), a checkmark appears in this box by default. If you do NOT want to collect signatures with DocuSign®, remove the mark.

     Tip

    How do you collect signatures with DocuSign? After the data entry for the item is complete, send an email directive to your PA.  Your PA will send the PCO out for signature.  After the signature process is complete, Procore automatically changes the status of the item to 'Approved' and marks the item as 'Executed'. To learn more, see DocuSign®.

  • #
    Accept the default number, enter a new number, or create a custom numbering scheme for this change order and future ones. 

     Notes

    • Procore automatically assigns the item a new number in sequential order. For example; 001, 002, 003, and so on.
    • To use a custom numbering scheme, enter any set of alphanumeric characters. Procore automatically assigns new numbers in sequential order using your custom scheme. 

  • Date Created. Shows the date the change order was created. 

  • Revision
    If you revise a change order later, you can enter the revision number here.

  • Contract Company
    Shows the name of the contract company selected in the contract. 

  • Contract
    Automatically includes a link to the contract associated with this change order. 

  • Title
    Enter a descriptive name here. 

  • Status
    Select the current status of the change order. Procore automatically places the change order in the 'Draft' status. To learn more, see What are the default statuses for change orders in Procore?

  • Prime Contract Change Order 
    Choose one (1) of these option buttons: 

    • None. You can update this selection at a later time. 
    • Add to Existing. Choose this option to link the new potential change order to an existing change order.
    • Create New. Choose this option to link the new potential change order to a new change order.

  • Change Reason. This field automatically populates the change reason from the selected change event.

  • Private
    Mark this checkbox if you want the item to be private. This means it is only visible to users with 'Admin' level permissions on the contract (or funding). 

  • Description
    Enter a more detailed description of the change order. 

  • Executed
    Mark this checkbox after the change order is fully executed.

  • Signed Change Order Received Date
    This field is blank on a new change order. After the signed change order is received, select the date from the calendar control. 

  • Request Received From
    Select the appropriate project user from the drop-down list. 

  • Location. Select a multi-tiered location from this list. If your Project Administrator has enabled the multi-tiered location functionality on the project, you may also be able to create a new location to add the master list of project locations. To learn more, see How do I add a multi-tiered location to an item?

  • Schedule Impact
    If this change order is expected to impact the construction project's schedule, enter the estimated number of additional days this would add to the schedule. 

  • Field Change
    Mark this check the checkbox if the potential change order is the result of a field change. 

  • Reference
    Add any details about the potential change order in this field. 

  • Paid in Full
    Mark this check box if you have received payment for this change.

  • Attachments

    • Click Attach File(s) and select the files to add from your computer or another Procore tool.  OR

      • Use a drag-and-drop operation on your computer to add the file attachments to Procore. 
• Click Create. 

   Notes

  • The Associated Line Item drop-down list only appears if your company's Procore account is integrated with an integrated ERP system and the Prime Contracts tool is active on the project.
  • When adding line items to the change order's schedule of values, you must select an Associated Line Item for each new line item. You can designate one (1) associated line item or use the same associated line item for multiple line items. Choosing to create a new line item to associate will automatically create a new zero (0) dollar line item on the contract's original SOV.

Create a Prime Contract Change Order (PCCO):

Objective

To create a Prime Contract Change Order (PCCO).

Background

In Procore, a Prime Contract Change Order (PCCO) is a change order that affects the prime contract. A two-tier change order setup typically consists of a bundle of Potential Change Orders (PCOs) that must be approved by the Owner. 

Steps

1. Navigate to the project's Prime Contracts tool.
2. Locate the prime contract to work with. Then click its Number link. 
3. Click Create Prime Contract CO.
   
4. Complete the following fields:

   • Sign with DocuSign®
     We have enabled the Procore + DocuSign® integration so a checkmark appears in this box by default. If you do NOT want to collect signatures with DocuSign®, remove the mark.

   • #
     Accept the default number, enter a new number, or create a custom numbering scheme for this change order and future ones. 

   • Date Created
     Shows the date and time the change order was created in Procore. You cannot change this date.

   • Revision
     If you revise a change order later, you can enter the revision number here.

   • Created By
     Procore automatically populates this field with the name of the user who created the change order. 

   • Title
     The title of the PCCO should include the PCCO # and the PCO # that is included.  Examples:  PCCO #001: PCO #001 & PCO #002 (if you are including multiple PCOs in one PCCO).  PCCO #001: PCO #001 – Title of PCO #001 (if you are only including one PCO)

   • Status
     Select the current status of the change order. Procore automatically places the change order in the 'Draft' status. 

NOTE: The status of the PCCO will change the status of any PCOs linked to the PCCO.

• Description
  Enter a more detailed description of the change order. 

• Schedule Impact
  If this change order is expected to impact the construction project's schedule, enter the estimated number of additional days this would add to the schedule. 

• Revised Substantial Completion Date
  If the change order modifies the substantial completion date for the contract, select that date from the calendar control. 

• Depending on the change order tier settings of the Prime Contract's tool, one (1) of these list boxes will appear:

  • Potential Change Orders
    If the tool is configured for two (2)-tier change orders, select any potential change orders related to this change order from this drop-down list.  See Configure the Number of Change Order Tiers on a Project Financials Tool.

1. Choose one (1) of these options:
   • To create the change order, click Create.
     OR
   • To create the change order and send email notifications, click Create & Email. 
     OR
   • If you are using the Procore + DocuSign® integration to collect signatures, click Complete with DocuSign. To learn more, see DocuSign®.

• See Also 

• Add and Remove Tools on a Project
• What are the different change order tier settings in Project Financials?
• Configure the Number of Prime Contract Change Order Tiers
• Approve a Prime Contract
• Set Default Change Management Configurations

Further Information

Table of Contents

• Overview
• Tutorials
• Videos
• FAQ
• Workflow
• Permissions
• Release Notes

Over the course of a construction project, there are a wide variety of reasons that can require you to create a change order. Change orders can also be initiated by a variety of entities, such as your project's funding source, a project owner, contractor, subcontractor, and more. 

Examples

Below are common reasons that might lead you to create a change order over the course of a project:

• Design changes
• Drawing errors and omissions
• Inaccurate or incomplete specifications
• Unexpected job site conditions
• Material and crew substitutions

To create a change order in a Procore project, you must be granted the appropriate permissions on the client contract, commitment, funding, or prime contract that is changing. In addition, the steps you follow depend on your project's configuration settings:

• Is the Change Events tool enabled or disabled?
  This decision to enable or disable the Change Events tool is typically made by company's Procore Administrator or a Project Manager/Project Engineer. 
  • When enabled, you must create a change event (see Create a Change Event) before you can create a change order.
  • When disabled, you only create a change order. You do NOT create a change event.
• How are your change order tiers configured on your contract tools? 
  The number of steps required to create a change order depend on your project's configuration settings in the Commitments and Prime Contracts tools. To learn more, see What are the different change order tiers in Project Financials? 

The Change Orders tool streamlines and improves critical steps in the otherwise manual change management process so no potential cost impact slips through the cracks. See how easy this tool makes it to facilitate faster approvals, streamline communication, and eliminate the need to proceed at risk—without paper and time-consuming trips from the jobsite to the back office.

Popular Tutorials (view all)

1. Configure Advanced Settings: Change Orders
2. View Change Orders
3. Approve or Reject Prime Contract Change Orders
4. Edit a Change Order
5. Approve or Reject Commitment Change Orders

Top FAQ (view all)

1. What are Procore's default cost codes?
2. What are the different change order tier settings in Project Financials?
3. How can I use tax codes on a Procore project?
4. What is a budget code in Procore's WBS?
5. How are financial line items and budget codes updated across change objects?

Quick Links

• Change Orders Tool Courses
• Procore Certification Courses
• Procore Community Change Order Discussions

Search Tutorial Titles

 

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Client Contract Change Orders Create a Client Contract Change Order Approve or Reject Client Contract Change Orders Remove a Change Order from a Client Contract Delete a Client Contract Change Order Commitment Change Orders Add a Related Item to a Commitment Change Order Create a Commitment Change Order Approve or Reject Commitment Change Orders Funding Change Orders Create a Funding Change Order Approve or Reject Funding Change Orders Remove a Change Order from a Funding Delete a Funding Change Order Prime Contract Change Orders Create a Prime Contract Change Order Approve or Reject Prime Contract Change Orders Delete a Prime Contract Change Order Remove a Change Order from a Prime Contract

Configuration Tasks: Change Orders Tool Enable the Change Orders Tool Configure Settings: Change Orders Configuration Tasks: Project Financials Tools Configure the Number of Change Order Tiers on a Project Financials Tool Additional Tasks  Create a PDF of a Change Order Edit a Change Order Forward a Change Order to a Project User by Email View Change Orders

 Tip

To browse and search all Procore training videos, visit our video library.

Web

Configure Change Event Settings

 

Manage Change Orders

 

Create a Change Event - General Contractor

 

Create a Change Event - Owner

 

Create a Change Event - Specialty Contractor

 

Create a Commitment Change Order - General Contractor

 

Create a Commitment Change Order - Owner

 

Create a Commitment Change Order - Specialty Contractor

 

Create Bulk Commitment Change Orders from a Change Event

 

Create a Prime Contract Change Order - General Contractor

 

Create a Funding Change Order - Owner

 

Create a Client Contract Change Order - Specialty Contractor

 

Create a Prime PCO - Owner

 

Review PCCOs - Owner

 

Submit a Field Initiated Change Order as a Collaborator

 

Create and Send RFQs

 

Create and Send RFQs - Owner

 

Respond to an RFQ - Owner

 

Respond to an RFQ on Behalf of a Collaborator

 

Update Change Orders

 

Allow Collaborators to Submit a Field Initiated Change Order

 

Mobile

Create a Change Event (Mobile) - Field Worker

 

Add a Line Item to a Change Event (Mobile) - Field Worker

 

 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Create a Client Contract CO - Specialty Contractor

 

Specialty Contractor - Create a Client Contract CO

 

Create a Prime PCO

 

Owner - Respond to an RFQ

 

Owner - Review Prime Contract COs

 

Owner - Create and Send an RFQ

 

Create an RFQ

 

Owner - Create a Prime PCO

 

Specialty Contractor - Create an CCO

 

Owner - Create an CCO

 

Create an CCO

 

Field Worker - Add a Line Item to a Change Event (Mobile)

 

Field Worker - Create a Change Event (Mobile)

 

Owner - Create a Change Event

 

Specialty Contractor as a Client - Create a Change Event

 

Create Change Events

 

Specialty contractor as a Client - Respond to an RFQ on Behalf of a Subcontractor

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

OUTDATED VIDEOS - Removed from Support Site and Certifications

Create a Commitment Change Order (CCO)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor - Create a Commitment Change Order (CCO)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Create a Commitment Change Order (CCO)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Prime PCO

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Update Change Orders

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty contractor as Client - Create a Prime PCO

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Create a Prime PCO

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Review Prime Contract COs

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Portfolio Financials - Approving or Rejecting a Change Order

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Portfolio Financials - Sending a Change Order For Approval

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create a Change Event - General Contractor

 

Create a Commitment Change Order - General Contractor

 

Create a Prime Contract Change Order - General Contractor

 

Create and Send RFQs

 

Respond to an RFQ on Behalf of a Collaborator

 

Mobile

Create a Change Event (Mobile) - Field Worker

 

Add a Line Item to a Change Event (Mobile) - Field Worker

 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Create a Change Event (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - Add a Line Item to a Change Event (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create a Change Event - General Contractor

 

Create a Commitment Change Order - General Contractor

 

Create a Prime Contract Change Order - General Contractor

 

Create and Send RFQs

 

Respond to an RFQ on Behalf of a Collaborator

 

Mobile

Create a Change Event (Mobile) - Field Worker

 

Add a Line Item to a Change Event (Mobile) - Field Worker

 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Create a Change Event (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - Add a Line Item to a Change Event (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create a Change Event - General Contractor

 

Create a Commitment Change Order - General Contractor

 

Create a Prime Contract Change Order - General Contractor

 

Create and Send RFQs

 

Respond to an RFQ on Behalf of a Collaborator

 

Mobile

Create a Change Event (Mobile) - Field Worker

 

Add a Line Item to a Change Event (Mobile) - Field Worker

 

Web

Create a Change Event - General Contractor

 

Create a Commitment Change Order - General Contractor

 

Create a Prime Contract Change Order - General Contractor

 

Create and Send RFQs

 

Respond to an RFQ on Behalf of a Collaborator

 

Mobile

Create a Change Event (Mobile) - Field Worker

 

Add a Line Item to a Change Event (Mobile) - Field Worker

 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Create a Change Event (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - Add a Line Item to a Change Event (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create a Change Event - General Contractor

 

Create a Commitment Change Order - General Contractor

 

Create a Prime Contract Change Order - General Contractor

 

Create and Send RFQs

 

Respond to an RFQ on Behalf of a Collaborator

 

Update Change Orders

 

Mobile

Create a Change Event (Mobile) - Field Worker

 

Add a Line Item to a Change Event (Mobile) - Field Worker

 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Add a Line Item to a Change Event (Mobile)

 

Field Worker - Create a Change Event (Mobile)

 

Create Change Events

 

Create a Prime PCO

 

Create an CCO

 

Web

Create a Change Event - General Contractor

 

Create a Commitment Change Order - General Contractor

 

Create a Prime Contract Change Order - General Contractor

 

Create and Send RFQs

 

Respond to an RFQ on Behalf of a Collaborator

 

Update Change Orders

 

Mobile

Create a Change Event (Mobile) - Field Worker

 

Add a Line Item to a Change Event (Mobile) - Field Worker

 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Create Change Events

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Prime PCO

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create an CCO

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - Add a Line Item to a Change Event (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - Create a Change Event (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create a Change Event - General Contractor

 

Create a Commitment Change Order - General Contractor

 

Create a Prime Contract Change Order - General Contractor

 

Create and Send RFQs

 

Respond to an RFQ on Behalf of a Collaborator

 

Mobile

Create a Change Event (Mobile) - Field Worker

 

Add a Line Item to a Change Event (Mobile) - Field Worker

 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Field Worker - Add a Line Item to a Change Event (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - Create a Change Event (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Create a Change Event - General Contractor

 

Create a Commitment Change Order - General Contractor

 

Create a Prime Contract Change Order - General Contractor

 

Create and Send RFQs

 

Respond to an RFQ on Behalf of a Collaborator

 

Mobile

Create a Change Event (Mobile) - Field Worker

 

Add a Line Item to a Change Event (Mobile) - Field Worker

 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Create a Change Event

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Commitment Change Order

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Prime Contract Change Order

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - Add a Line Item to a Change Event (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Field Worker - Create a Change Event (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Configure Change Event Settings

 

Manage Change Orders

 

Create a Change Event - General Contractor

 

Create a Change Event - Owner

 

Create a Change Event - Specialty Contractor

 

Create a Commitment Change Order - General Contractor

 

Create a Commitment Change Order - Owner

 

Create a Commitment Change Order - Specialty Contractor

 

Create Bulk Commitment Change Orders from a Change Event

 

Create a Prime Contract Change Order - General Contractor

 

Create a Funding Change Order - Owner

 

Create a Client Contract Change Order - Specialty Contractor

 

Create a Prime PCO - Owner

 

Review PCCOs - Owner

 

Submit a Field Initiated Change Order as a Collaborator

 

Create and Send RFQs

 

Create and Send RFQs - Owner

 

Respond to an RFQ - Owner

 

Respond to an RFQ on Behalf of a Collaborator

 

Update Change Orders

 

Allow Collaborators to Submit a Field Initiated Change Order

 

Mobile

Create a Change Event (Mobile) - Field Worker

 

Add a Line Item to a Change Event (Mobile) - Field Worker

 

 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Create a Client Contract CO - Specialty Contractor

 

Specialty Contractor - Create a Client Contract CO

 

Create a Prime PCO

 

Owner - Respond to an RFQ

 

Owner - Review Prime Contract COs

 

Owner - Create and Send an RFQ

 

Create an RFQ

 

Owner - Create a Prime PCO

 

Specialty Contractor - Create an CCO

 

Owner - Create an CCO

 

Create an CCO

 

Field Worker - Add a Line Item to a Change Event (Mobile)

 

Field Worker - Create a Change Event (Mobile)

 

Owner - Create a Change Event

 

Specialty Contractor as a Client - Create a Change Event

 

Create Change Events

 

Specialty contractor as a Client - Respond to an RFQ on Behalf of a Subcontractor

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

OUTDATED VIDEOS - Removed from Support Site and Certifications

Create a Commitment Change Order (CCO)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor - Create a Commitment Change Order (CCO)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Create a Commitment Change Order (CCO)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Prime PCO

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Update Change Orders

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty contractor as Client - Create a Prime PCO

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Create a Prime PCO

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Review Prime Contract COs

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Portfolio Financials - Approving or Rejecting a Change Order

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Portfolio Financials - Sending a Change Order For Approval

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

• (Beta) What granular permissions are available for Project level Workflows?
• (Draft) What are the required user permissions for editing a change order?
• At what tier can an upstream collaborator approve a change order?
• Can I create a report to see overdue change orders?
• Can I customize the numbering system for financial objects in Procore?
• Can we set the cost basis for new CCOs 'Latest Cost' or 'Latest Price' in the Change Events tool?
• How are change order statuses in a package linked?
• How are financial line items and budget codes updated across change objects?
• How can I troubleshoot an issue with the Procore Web Application?
• How can I use tax codes on a Procore project?
• How do I change my web browser's default email client for mailto links?
• How do I delete line items in approved change orders?
• How do I filter items by multi-tiered locations?
• What are "related items" in Procore?
• What are 'production quantities'?
• What are Procore's default change types and change reasons?
• What are Procore's default cost codes?
• What are the default statuses for change orders in Procore?
• What are the different Financial Line Item options for Single Tool Reports?
• What are the different change order tier settings in Project Financials?
• What do the different DocuSign® banners in Procore mean?
• What effect will the custom fields release have on our legacy custom solutions for change orders?
• What granular permissions are available for the project's Change Orders tool?
• What happens when 'Restrict Non-draft edits to Contracts and Change Orders' and 'Enable Always Editable Schedule of Values' are both enabled?
• What is a budget code in Procore's WBS?
• What is a change order?
• What is a change order?
• What is a downstream collaborator?
• What is an upstream collaborator?
• What values pull into a change order SOV from a change event?
• When do the download links in emails sent from Procore expire?
• When does the 'Signature Required' column in the Change Orders tool display the signer's name?
• Which Microsoft Excel file versions can be attached to items in Procore?
• Which Procore fields correspond to fields in DocuSign©?
• Which Procore project tools support the DocuSign® integration?
• Which Procore project tools update data in the Field Production Report?
• Which Procore tools support Work Breakdown Structure?
• Which units of measure are included on Procore's master list?
• Which units of measure are included on Procore's master list?
• Why can't I create a change order?
• Why can't I edit or delete an 'Approved' change order?
• Why did a 'import operation took longer than set timeout' error appear when exporting a Commitment Change Order to Sage 300 CRE?
• Why did a 'possible relationship inconsistencies' error appear when exporting a Commitment Change Order to Sage 300 CRE?

 Note

The Change Orders tool uses the workflows defined for the Change Events tool. See Change Events - Workflow Diagrams.

---

Change Order Tiers

The steps that you use to create a change order depend on the change order tier setting configured on the Procore project tool used to create the original contract. To learn more, see What are the different change order tier settings in Project Financials?

Client Contract Change Order Tiers

Commitment Change Order Tiers

Funding Change Order Tiers

Prime Contract Change Order Tiers

Change Orders

The following table highlights which user permissions are required to perform the described user action.

Task	None	Read Only	Standard	Admin
Add a Related Item to a Commitment Change Order
Add a Related Item to a Prime Contract Change Order
Approve or Reject Commitment Change Orders 1
Configure Advanced Settings: Change Orders
Create a PDF of a Change Order
Edit a Change Order 2
Email Forward a Change Order
Review and Respond to Commitment Change Orders
View Change Orders 3,4

¹ To perform this task as a user with 'Standard' level permissions on the Change Orders tool, you must be the 'Designated Reviewer' on the change order. See Create a Commitment Change Order.

² Users with 'Admin' level permissions on the project's Change Orders tool must be granted additional tool permissions: (1) To edit a Commitment Change Order (CCO), 'Admin' level permissions on the project's Commitments tool, and/or (2) to edit a Prime Contract Change Order (PCCO), 'Admin' level permissions on the project's Prime Contracts tool. Additional factors may also apply. For details, see Edit a Change Order.  

³ Users with 'Read Only' or 'Standard' level permissions on the project's Change Orders tool can view change orders for contracts not marked 'Private.' If a contract is marked 'Private,' users must be added to the 'Private' drop-down list on the contract.

⁴ Users with 'Admin' level permissions to the project's Change Orders tool can also view change orders for contracts not marked 'Private'. If a contract is marked 'Private', users either be (A) added to the 'Private' drop-down list on the contract or (B) assigned  'Admin' level permissions on the Commitments and/or Prime Contracts tool. 

Admin Tool

The following table highlights which user permissions are required in the project's Admin tool to perform the described user action.

Task	None	Read Only	Standard	Admin
Enable the Change Orders Tool

 

Below are the notable changes to the project's Change Orders tool. 

Recent Changes

Next Gen Experience List View (02/17/2026)

The modernized list view for Change Orders provides a faster, more intuitive interface for managing project changes at scale. This enhancement significantly improves performance and responsiveness, allowing financial teams to navigate and search large volumes of data with ease. By aligning with Procore’s updated UI standards, this enhanced view streamlines workflows and lays the foundation for advanced filtering and reporting, helping users maintain tighter financial control and better track project risk. To enroll in the beta, see Manage Features with Procore Explore.

Claimable Variations (11/10/2025)

Procore is introducing the Claimable Variations feature to all customers. This feature adds a new 'Pending - billable' status for Change Orders. Contractors in all regions can now quickly acknowledge unapproved Change Orders and include these amounts on their invoices. The capability was originally developed to help contractors in ANZ, CAN, and UKI comply with local payment laws. Claimable Variations works with both Commitments and Prime Contracts, but only supports single-tier Change Orders. Using this feature, the system automatically updates invoices to group the items by Change Order status and clearly show all billed variations in the summary.

Signature Required Column Now Available in Change Orders Tool (05/12/2025)

Procore added a 'Signature Required' column to the Change Orders tool. When users link their DocuSign^© account to a Procore project, this column works just like it does in the Prime Contracts tab, eliminating the need to search through the Change History tab on a commitment or prime contract determine the change order's signature status. To learn how this column works, see When does the 'Signature Required' column in the Change Orders tool display the signer's name?