Background
Use the steps below when you want to create a change order for a funding.
Things to Consider
- Required User Permissions:
- 'Admin' level permissions on the project's Funding tool.
- Additional Information:
- For companies using the
ERP Integrations tool: Show/Hide
- Integration by Procore: Viewpoint® Spectrum®
To successfully export an FCO from Procore to Viewpoint® Spectrum®, the following must be true:
-
- The Date field on a PCCO is required.
- The Billing Item Code on a PCCO must be 10 characters or less.
- The PCCO must be in the 'Approved' status.
- For each associated line item that you add to the change order's Schedule of Values (SOV), you may designate a unique associated Prime Contract line item, or the same associated Prime Contract line item for all change order line items. Note: The Associated Line Item is only visible and available when the ERP Integrations tool has been configured to work with Viewpoint® Spectrum® and the export prime contract change orders capability has been switched on in Procore by your Integration Implementation Specialist.
- Integration by Ryvit: Viewpoint® Vista™
To successfully export an FCO from Procore to Viewpoint® Vista™, the following must be true:
- The Date field on an FCO is required.
- The FCO must be in the 'Approved' status.
- For each associated line item that you add to the change order's Schedule of Values (SOV), you may designate a unique associated Funding line item, or the same associated Funding line item for all change order line items. Note: The Associated Line Item is only visible and available when the ERP Integrations tool has been configured to work with Viewpoint® Vista™ and the export funding change orders capability has been switched on in Procore by your Integration Implementation Specialist.
- QuickBooks® Desktop:
- FCO exports are NOT supported.
- Sage 100 Contractor®
- FCO exports are NOT supported.
- Sage 300 CRE®:
To successfully export an FCO from Procore to Sage 300 CRE®, the following must be true:
- Title. The FCO title must be 30 characters or less.
- Number (#). The FCO number be five (5) characters or less.
- Status. The funding must be in the Approved status.
- Associated Line Item. For each line item that you add to the change order's Schedule of Values (SOV), you may designate a unique associated funding line item, or the same associated funding line item for all change order line items. Note: The Associated Line Item list is only visible and available when the ERP Integrations tool has been configured to work with Sage 300 CRE® and the export funding change orders capability has been switched on in Procore by your Integration Implementation Specialist.
Steps
- Navigate to the project's Funding tool.
- Locate the funding to work with. Then click its Number link.
- Click Create Funding CO.

- Complete the following fields:
-
Tip
How do you collect signatures with DocuSign? After the data entry for the item is complete, Procore recommends changing the item's status to 'Out for Signature' before clicking the
Complete with DocuSign button to launch the DocuSign® application. If you have not previously signed in, you will be prompted to
Log In to DocuSign®. Once you are signed in, you can prepare the DocuSign
® envelope for signatures. After the signature process is complete, Procore automatically changes the status of the item to 'Approved' and marks the item as 'Executed'. To learn more, see
DocuSign®.
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#
Accept the default number, enter a new number, or create a custom numbering scheme for this change order and future ones.
Notes
- Procore automatically assigns the item a new number in sequential order. For example; 001, 002, 003, and so on.
- To use a custom numbering scheme, enter any set of alphanumeric characters. Procore automatically assigns new numbers in sequential order using your custom scheme.
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Date Created
Shows the date and time the change order was created in Procore. You cannot change this date.
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Revision
If you revise a change order later, you can enter the revision number here.
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Created By
Procore automatically populates this field with the name of the user who created the change order.
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Title
Enter a descriptive name here.
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Private
Mark this checkbox if you want the item to be private. This means it is only visible to users with 'Admin' level permissions on the contract (or funding).
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Due Date
Select a due date to indicate the date by which the 'Designated Reviewer' must approve or reject the change order.
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Invoiced Date
Select the date when the change order was invoiced.
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Designated Reviewer
Select the Procore user at your organization who is responsible for approving or rejecting the change order. To appear as a selection in this list, the designated reviewer's Procore user account must be added to the Project Directory and have 'Standard' level permissions or higher to the contract or funding tool. See Add a User Account to the Project Directory.
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Paid Date
Select the date that payment was received for the change order.
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Description
Enter a more detailed description of the change order.
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Schedule Impact
If this change order is expected to impact the construction project's schedule, enter the estimated number of additional days this would add to the schedule.
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Revised Substantial Completion Date
If the change order modifies the substantial completion date for the contract, select that date from the calendar control.
Note
If the substantial completion date is enabled on the 'Configure Settings' page of the tool, Procore updates the change order's 'Revised Substantial Completion Date' field after the change order is placed into the Approved status.
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Executed
Mark this checkbox after the change order is fully executed.
- Depending on the change order tier settings of the Prime Contract's tool, one (1) of these list boxes will appear:
- Choose one (1) of these options:
- To create the change order, click Create.
OR
- To create the change order and send email notifications, click Create & Email.
OR
- If you are using the Procore + DocuSign® integration to collect signatures, click Complete with DocuSign. To learn more, see DocuSign®.