Company Equipment

Permissions

What granular permissions are available for the Company level Equipment tool?

Granular Permissions Available (03/18/2026)

Granular permissions are now available for the Equipment tool, empowering customers to control critical actions such as updating equipment status, managing project check-ins, and recording rentals while restricting sensitive actions like creating owned equipment records. Learn more about the granular permissions available at the project and company level.

telematics generally available (01/22/2026)

Equipment Telematics is now generally available. Sync your equipment data to Procore to get a clear view of your assets. This integration provides real-time location and helps you power workflows, speed up field reporting, onboard equipment faster, and eliminate data silos. We currently support connections with Caterpillar, John Deere, and Samsara. See Configure Telematics for Caterpillar, John Deere, Samsara, and United Rentals (beta).

Company Admin - Custom Fields for Equipment (01/20/2026)

Procore has introduced custom fields for the Equipment tool, enhancing equipment management. You can create and manage custom fields for Equipment fieldsets in the company level Admin tool, based on equipment categories, such as vehicles or tools. These custom fields are accessible in the Equipment register (where they can also be imported as an Excel file) and in the 360 reporting tool. To learn more, see Create New Custom Fields.

Timesheet Custom Fields & Daily Log Integration Generally Available (12/22/2025)

Procore is introducing the ability to create custom fields for equipment time entries and automatically sync those entries to the daily log, enhancing field reporting and minimizing duplicative data entry. Equipment Time Tracking empowers teams to capture more detailed data from the field and streamlines the process by reducing manual input. See Equipment Setup Guide.

Equipment Maintenance Logs (08/19/2025)

Users track maintenance issues for their equipment, providing valuable insights into machine health and scheduling. Equipment Maintenance Logs allows for better coordination between the field, office, and maintenance teams, enhancing planning and decision-making. See Create a Maintenance Record.

Improved Project and Vendor Assignment (04/22/2025)

You can now bulk assign equipment to projects. The ‘Current Project' column has been updated to ‘Onsite’ and you can now mark single or multiple equipment records on site. Additionally, you can associate rented or subcontracted equipment with vendor in your Company level Directory. See Add Equipment to Projects and Edit Company Equipment.

Equipment Custom Statuses (04/22/2025)

Customers can define custom equipment statuses, enhancing workflow management for tasks such as maintenance, rentals, check-ins, check-outs, and equipment call-offs. Additionally, you can now edit the ‘Status' and ‘Onsite’ fields directly inline the Equipment registry. See Configure Custom Statuses for Equipment and and Edit Company Equipment.

New Equipment Tool Generally Available (01/07/2025)

Procore's new Equipment tool ensures all machines are optimally used and effectively managed from arrival to departure. The Equipment tool enables you to build a registry of your company's owned or rented equipment for your job sites. When equipment is checked in or assigned to projects, it’s added to the Project's Equipment tool for use in Inspections, T&M Tickets, Timesheets, and the Budget. See Company Equipment to learn more.

Equipment Open Beta (10/14/2024)

Procore's new Equipment tool ensures all machines are optimally used and effectively managed from arrival to departure. The company's Equipment tool is a registry of your company's owned or rented equipment for your job sites. When equipment is assigned to projects, it will be added to the Project's Equipment tool where it can be used in Inspections, Timesheets, and your Budget. See Company Equipment to learn more.

The new Company Equipment tool is available to customers through a beta program. If you would like to participate in the beta, please reach out your Procore point of contact.