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Project Equipment

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Procore's Equipment tool ensures all machines are optimally used and effectively managed from arrival to departure. The project's Equipment tool shows what equipment has been assigned to your project and is available for use in the project's Timesheets, Inspections, and Budget tools.

THE FEATURES
  • Track and manage your equipment information
  • Track time for your equipment in timesheets
  • See time entered for equipment in your budget
  • Create and scan QR codes
  • Perform equipment inspections

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       Tip

      To get started, see the Equipment User Guide.

      For how to use Equipment at the company level, see Company Equipment for additional documentation. 

       Legacy Content

      For the legacy Equipment experience, reference the following documentation:

       

      Learn which user permissions are required to take the described actions in this tool.

       Important

      Some actions that impact this tool are done in other Procore tools. See the User Permissions Matrix for the full list of actions taken in all other tools.

      Permissions

       |  |  The action is available on Procore's Web, iOS, and/or Android application. Click to view the article.

      icon-mindtouch-table-check.png Users can take the action with this permission level.

      icon-mindtouch-table-check.png Users can take this action with this permission level AND one or more additional requirements, like granular permissions.

      Action None Read Only Standard Admin Notes

      Add Equipment to Projects

       Web     iOS     Android      		   check-green2.png check-green2.png  

      Check in Project Equipment

          iOS     Android

      		     check-green2.png check-green2.png  

      Create an Equipment Record in the Project Equipment Tool

       Web

      		     check-green2.png check-green2.png  

      Create an Inspection for Equipment

       Web     iOS     Android

      		   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png Users must also have 'Standard' level permissions or higher to the Inspections tool.

      Remove Equipment from Projects

       Web     iOS     Android

      		       check-green2.png  

      Scan an Equipment QR Code

       iOS     Android

      		   check-green2.png check-green2.png check-green2.png  

      View Equipment Details

       Web     iOS     Android

      		   check-green2.png check-green2.png check-green2.png  

       

       Legacy Content

      For the legacy Equipment experience, reference these permissions.

      Equipment

      The following table highlights which user permissions are required to perform the described user action.

      Note: Users will need 'Read-only' or above permissions on the Company level Equipment tool to access the Project level Equipment tool. 

      icon-mindtouch-table-mobile.png  - Denotes an action supported in Procore's iOS and/or Android mobile application.

      Task None Read Only Standard Admin
      Customize the Column Display in the Project Level Equipment Tool   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
      Delete a Project Level Equipment Entry      icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
      Edit a Project Level Equipment Entry icon-mindtouch-table-mobile.png      icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
      Export a Project Level Equipment List   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
      Retrieve a Project Level Equipment Entry from the Recycle Bin      icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
      Search and Filter Project Level Equipment Entries icon-mindtouch-table-mobile.png    icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
      View a Project Level Equipment Entry icon-mindtouch-table-mobile.png    icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
      View the Change History of a Project Level Equipment Entry       icon-mindtouch-table-check.png

      1 'Standard' users can perform functions on equipment entries they have created.

      Below are the notable changes to the project level Equipment tool.

      Recent Changes

      New Equipment Tool Generally Available (01/07/2025) 

      Procore's new Equipment tool ensures all machines are optimally used and effectively managed from arrival to departure. The Equipment tool enables you to build a registry of your company's owned or rented equipment for your job sites. When equipment is checked in or assigned to projects, it’s added to the Project's Equipment tool for use in Inspections, T&M Tickets, Timesheets, and the Budget. See Project Equipment to learn more.

      Create Equipment Records in the Project's Equipment Tool (11/21/2024)

      You can create new equipment records in the project's equipment tool. Equipment records created in the project's tool are automatically added to the company's Equipment tool. See Create an Equipment Record in the Project Equipment Tool.

      Check in Equipment on a Job Site (11/13/2024)

      You can check in equipment for a project using the mobile app. After checking in, the equipment's record is added to the project's Equipment tool and the 'current project' field in the company's Equipment tool is updated to reflect the project where it was checked in. See Check In Project Equipment (iOS) and Check In Project Equipment (Android).

      Equipment Open Beta (10/14/2024)

      Procore's new Equipment tool ensures all machines are optimally used and effectively managed from arrival to departure. The company's Equipment tool is a registry of your company's owned or rented equipment for your job sites. When equipment is assigned to projects, it is added to the Project's Equipment tool where it can be used in Inspections, Timesheets, and your Budget. See Project Equipment to learn more.

      The new Equipment tool is available to customers through a beta program. If you would like to participate in the beta, please reach out your Procore point of contact.

       Legacy Content

      Release notes for the legacy Equipment experience are available below.

      Previous Changes