Project Equipment
- Last updated
- Nov 22, 2023
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Procore's Equipment tool ensures all machines are optimally used and effectively managed from arrival to departure. The project's Equipment tool shows what equipment has been assigned to your project and is available for use in the project's Timesheets, Inspections, and Budget tools.
- THE FEATURES
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- Track and manage your equipment information
- Track time for your equipment in timesheets
- See time entered for equipment in your budget
- Create and scan QR codes
- Perform equipment inspections
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Tip
To get started, see the Equipment User Guide.
For how to use Equipment at the company level, see Company Equipment for additional documentation.
- About the Equipment Tool
- Add or Remove Equipment from Projects in the Project level Equipment Tool
- Create Equipment Entries
- Create a Project Level Inspection
- Create a T&M Ticket
- Create a Timesheet
- Create an Equipment Record in the Project Equipment Tool
- Create an Inspection Schedule
- Edit an Equipment Record in the Project Equipment Tool
- Equipment User Guide
- Generate and Print QR Codes for Equipment
- Search, Sort, and Filter Equipment in the Project Equipment Tool
- View Equipment Details in the Project Equipment Tool
Legacy Content
For the legacy Equipment experience, reference the following documentation:
- Create a Project Level Equipment Entry
- Customize the Column Display in the Project Level Equipment Tool
- Delete a Project Level Equipment Entry
- Edit a Project Level Equipment Entry
- Export a Project Level Equipment List
- Retrieve a Project Level Equipment Entry from the Recycle Bin
- Search and Filter Project Level Equipment Entries
- View a Project Level Equipment Entry
- View the Change History of a Project Level Equipment Entry
Legacy Content
Reference these FAQs for the legacy Equipment experience:
Equipment
Learn which user permissions are required to take the described actions in this tool.
Important
Some actions that impact this tool are done in other Procore tools. See the User Permissions Matrix for the full list of actions taken in all other tools.
Permissions
| | The action is available on Procore's Web, iOS, and/or Android application. Click to view the article.
Users can take the action with this permission level.
Users can take this action with this permission level AND one or more additional requirements, like granular permissions.
Action | None | Read Only | Standard | Admin | Notes |
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Add Equipment to Projects Web iOS Android |
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Check in Project Equipment |
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Create an Equipment Record in the Project Equipment Tool |
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Create an Inspection for Equipment |
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Users must also have 'Standard' level permissions or higher to the Inspections tool. | ||
Edit Equipment |
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Remove Equipment from Projects |
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Scan an Equipment QR Code |
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View Equipment Details |
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Legacy Content
For the legacy Equipment experience, reference these permissions.
Equipment
The following table highlights which user permissions are required to perform the described user action.
Note: Users will need 'Read-only' or above permissions on the Company level Equipment tool to access the Project level Equipment tool.
- Denotes an action supported in Procore's iOS and/or Android mobile application.
1 'Standard' users can perform functions on equipment entries they have created.
Below are the notable changes to the project level Equipment tool.
Recent Changes
Create Timesheets for Equipment Only (04/07/2025)
You can now create timesheets for equipment without linking the equipment to a person. This is currently available on web and will be available soon on iOS and Android. See Create a Timesheet.
New Equipment Tool Generally Available (01/07/2025)
Procore's new Equipment tool ensures all machines are optimally used and effectively managed from arrival to departure. The Equipment tool enables you to build a registry of your company's owned or rented equipment for your job sites. When equipment is checked in or assigned to projects, it’s added to the Project's Equipment tool for use in Inspections, T&M Tickets, Timesheets, and the Budget. See Project Equipment to learn more.
Create Equipment Records in the Project's Equipment Tool (11/21/2024)
You can create new equipment records in the project's equipment tool. Equipment records created in the project's tool are automatically added to the company's Equipment tool. See Create an Equipment Record in the Project Equipment Tool.
Check in Equipment on a Job Site (11/13/2024)
You can check in equipment for a project using the mobile app. After checking in, the equipment's record is added to the project's Equipment tool and the 'current project' field in the company's Equipment tool is updated to reflect the project where it was checked in. See Check In Project Equipment (iOS) and Check In Project Equipment (Android).
Equipment Open Beta (10/14/2024)
Procore's new Equipment tool ensures all machines are optimally used and effectively managed from arrival to departure. The company's Equipment tool is a registry of your company's owned or rented equipment for your job sites. When equipment is assigned to projects, it is added to the Project's Equipment tool where it can be used in Inspections, Timesheets, and your Budget. See Project Equipment to learn more.
The new Equipment tool is available to customers through a beta program. If you would like to participate in the beta, please reach out your Procore point of contact.
Legacy Content
Release notes for the legacy Equipment experience are available below.