When your company applies the 'Owners English' or 'Specialty Contractors English' point-of-view dictionary, you'll see different tool names and term changes in the user interface. Learn how to apply the dictionary options.
This table shows the differences in tool names (bold) and terms across the point-of-view dictionaries for Project Financials. These dictionaries are available in US English only. The default dictionary is designed for general contractors, which means that you will need to work with your Procore Administrator at your company and your Procore point of contact to access the other dictionary options.
General Contractors English (United States) - Default |
Owners English (Owner Terminology V2) |
Specialty Contractors English (Specialty Contractor Terminology) |
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Invoicing | Invoicing | Progress Billings |
Owner | Funding | Owner |
Owner/Client | Owner/Client | GC/Client |
Prime Contract Change Order | Funding Change Order | Client Contract Change Order |
Prime Contracts | Funding | Client Contracts |
Revenue | Funding | Revenue |
Subcontract | Contract | Subcontract |
Subcontractor | Contractor | Subcontractor |
Subcontractor Schedule of Values (SSOV) | Contractor Schedule of Values (CSOV) | Subcontractor Schedule of Values (SSOV) |
With Procore's Invoicing tool, your company can simplify the invoice collection, review, and approval process on all of your construction projects. Invoices that once took days to complete, can now be processed in a few minutes using Procore's paperless invoice management features. The Invoicing tool is designed specifically for Procore users with 'Admin' permission on the Commitments and/or Prime Contracts tool.
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Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
User access to the Project level Invoicing tool depends on the user's access permission to the contracts in the Project level Prime Contracts and/or Commitments tool. The tables below highlight which permissions are required for each tool in order to perform specific tasks with the Invoicing tool.
INVOICING
Show/Hide Permissions
Learn which user permissions are required to take the described actions in this tool.
Permissions for Invoicing are granted by assigning permissions for the Project level Commitments tool.
Some actions that impact this tool are done in other Procore tools. See the User Permissions Matrix for the full list of actions taken in all other tools.
| | The action is available on Procore's Web, iOS, and/or Android application. Click to view the article.
Users can take the action with this permission level.
Users can take this action with this permission level AND one or more additional requirements, like granular permissions.
Action | None | Read Only | Standard | Admin | Notes |
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Bulk Edit Subcontractor Invoice Status with the Invoicing Tool |
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Bulk Send Subcontractor Invoices to DocuSign® with the Invoicing Tool |
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Compile Subcontractor Invoice Backups with the Invoicing Tool |
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Configure Settings: Invoicing |
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Create Automatic Billing Periods |
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Create Manual Billing Periods |
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Edit Billing Periods |
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Manage Billing Periods |
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Show/Hide Permissions
Learn which user permissions are required to take the described actions in this tool.
Some actions that impact this tool are done in other Procore tools. See the User Permissions Matrix for the full list of actions taken in all other tools.
| | The action is available on Procore's Web, iOS, and/or Android application. Click to view the article.
Users can take the action with this permission level.
Users can take this action with this permission level AND one or more additional requirements, like granular permissions.
What granular permissions are available for the project's Prime Contracts tool?
Action | None | Read Only | Standard | Admin | Notes |
---|---|---|---|---|---|
Create a Owner Invoices
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Create a Record for a Payment Received |
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Delete Owner Invoices |
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Edit Owner Invoices |
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Email Owner Invoices |
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Export Owner Invoices |
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View a Summary Preview of an Owner Invoice |
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View a Prime Contract That is Not Private |
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View a Private Prime Contract You were Added To |
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|
Show/Hide Permissions
Learn which user permissions are required to take the described actions in this tool.
Some actions that impact this tool are done in other Procore tools. See the User Permissions Matrix for the full list of actions taken in all other tools.
| | The action is available on Procore's Web, iOS, and/or Android application. Click to view the article.
Users can take the action with this permission level.
Users can take this action with this permission level AND one or more additional requirements, like granular permissions.
What granular permissions are available for the project's Commitments tool?
Action | None | Read Only | Standard | Admin | Notes |
---|---|---|---|---|---|
Accept or Decline an 'Invite to Bill' as an Invoice Contact |
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Users must also be the invoice contact on the purchase order or subcontract. | |
Add a New Payment to the Payments Issued Tab of a Commitment |
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Add Invoice Contacts to a Purchase Order or Subcontract |
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Add a Subcontractor SOV to a Commitment |
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Create a Payment Issued |
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Create a Purchase Order |
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This action can be performed offline. Tasks performed offline are sync with Procore once a network connection is reestablished. |
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Create an Invoice on Behalf of an Invoice Contact |
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Create a New Subcontractor Invoice as an Invoice Contact |
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Users with 'Read Only' level permissions must also be designated as an invoice contact on the purchase order or subcontract. | ||
Create a Subcontractor Invoice for Release of Retainage Before, During, or After the Current Billing Period |
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Create a Subcontractor Invoice for Release of Retainage During the Current Billing Period |
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Users with 'Standard' level permissions must also be designated as an invoice contact on the purchase order or subcontract. | ||
Create a Subcontractor Schedule of Values (SSOV) |
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Create a Payment Received for a Prime Contract |
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Delete a Subcontractor Invoice |
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Edit a Commitment's Schedule of Values |
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This item can be viewed or edited offline provided that the item was previously viewed and cached on your mobile device. Tasks performed offline sync with Procore once a network connection is reestablished. | |
Edit a Purchase Order |
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This item can be viewed or edited offline provided that the item was previously viewed and cached on your mobile device. Tasks performed offline sync with Procore once a network connection is reestablished. |
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Enable or Disable a Subcontractor SOV Tab on a Commitment |
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Enable the Payments Issued Tab on a Commitment |
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Forward a Subcontractor Invoice by Email |
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Review a Subcontractor Invoice as an Invoice Administrator |
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Review Invoice Line Items as an Invoice Contact |
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Users with 'Read Only' or 'Standard' level permissions must also be designated as an invoice contact on the purchase order or subcontract. | |
Revise & Resubmit a Subcontractor Invoice as an Invoice Contact |
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Users with 'Read Only' or 'Standard' level permissions must also be designated as an invoice contact on the purchase order or subcontract. | |
Search Commitments |
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This item can be viewed or edited offline provided that the item was previously viewed and cached on your mobile device. Tasks performed offline sync with Procore once a network connection is reestablished. |
|
Send an 'Invite to Bill' to an Invoice Contact |
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Set or Release Retainage on a Subcontractor Invoice Before, During, or After the Current Billing Period |
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Set or Release Retainage on a Subcontractor Invoice During the Current Billing Period |
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Users with 'Standard' level permissions must also be designated as an invoice contact on the purchase order or subcontract. | |
Submit a New Invoice as an Invoice Contact |
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Users with 'Read Only' or 'Standard' level permissions must also be the invoice contact on the purchase order or subcontract. | |
Update a Subcontractor Schedule of Values as an Invoice Contact from the Invoicing Tool |
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Users with 'Read Only' and 'Standard' level permissions must also be an invoice contact. |
Below are the notable changes to the project's Invoicing tool (also known as the Progress Billings tool in some accounts).
Procore has released additional columns and minor name changes within the Owner Invoice Schedule of Values to enhance financial data visibility and management for construction stakeholders. The Owner Invoice feature now includes columns such as Gross Amount, Net Amount, along with Previous and Current Changes. These additions help you make more informed decisions and streamline financial processes. To learn more, see https://support.procore.com.
Procore has introduced additional columns and minor name changes within the Commitment Invoice Schedule of Values section of the Invoice Management solution, enhancing the visibility and management of financial data for construction stakeholders. The Commitment Invoice feature now includes columns such as Gross Amount, Net Amount, and Commitment Value, providing users with detailed invoice information to make informed decisions. To learn more, see https://support.procore.com.
The Invoice Management Tool now has a modernized, more intuitive layout and design. There are no changes to functionality.
Procore enables users to configure and route Commitment Invoice Workflows based on custom fields set on the parent Commitment. The Commitment Invoice Workflow feature allows users to automate invoice routing, reducing manual intervention and minimizing errors. Learn more about this feature by visiting Create a Workflow Template.
Procore has released additional columns and minor name changes within the Owner Invoice Schedule of Values to enhance financial data visibility and management for construction stakeholders. The Owner Invoice feature now includes columns such as Gross Amount, Net Amount, along with Previous and Current Changes. These additions help you make more informed decisions and streamline financial processes. To learn more, see https://support.procore.com.
Procore has introduced additional columns and minor name changes within the Commitment Invoice Schedule of Values section of the Invoice Management solution, enhancing the visibility and management of financial data for construction stakeholders. The Commitment Invoice feature now includes columns such as Gross Amount, Net Amount, and Commitment Value, providing users with detailed invoice information to make informed decisions. To learn more, see https://support.procore.com.
The Invoice Management Tool now has a modernized, more intuitive layout and design. There are no changes to functionality.
Procore enables users to configure and route Commitment Invoice Workflows based on custom fields set on the parent Commitment. The Commitment Invoice Workflow feature allows users to automate invoice routing, reducing manual intervention and minimizing errors. Learn more about this feature by visiting Create a Workflow Template.
Procore is pleased to announce the general availability of commitment invoice retainage controls for Invoice Management. The new 'Subcontractor Default Invoice Type' drop-down in Configure Settings: Invoicing lets 'Admin' users determine billable columns—Work and Materials, and/or Retainage. 'Admin' users can select billing options when sending invites to bill and set a default invoice type for invoices created by subcontractors without an invite. Learn more about this feature by visiting Send an Invite to Bill to an Invoice Contact and Accept or Decline an Invite to Bill as an Invoice Contact.
Procore is pleased to announce the general availability of automated movement of stored materials on invoices. This feature automatically transfers stored materials balances to the "Work Completed from Previous Application" column on subsequent invoices, streamlining the invoicing process for both owners and subcontractors. This functionality eliminates manual adjustments and reduces the risk of errors, saving you time and improving accuracy. Learn more about this feature by visiting About Stored Materials.
Procore has introduced a new feature in the Workflows tool that allows Project Managers and Project Accountants to route commitment invoices through workflow steps based on Materials Stored Amount. The Materials Stored Amount option enables users to set a dollar threshold for workflow routing, allowing conditional routing of workflows based on a specified amount of Stored Materials. To learn more, see Create a Workflow Template and What are the different types of steps in a workflow?
Procore updated the Workflows tool with new conditional routing options for subcontractor invoices to improve flexibility. Invoices can now be routed through workflow steps based on factors such as Gross Amount, Retainage Released Amount, Total Retainage Released, and Total Completed and Stored to Date. See Create a Workflow Template and What are the different types of steps in a workflow?
A new ‘Subcontractor Default Invoice Type’ drop-down in Configure Settings: Invoicing allows ‘Admin’ users to determine what columns are billable on an invoice–Work and Materials, and/or Retainage. When sending invites to bill, ‘Admin’ users can now select what can be billed for on the invoice created from that invite. Users can also set a default invoice type for invoices created by subcontractors who aren’t sent an invite. See Send an Invite to Bill to an Invoice Contact and Accept or Decline an Invite to Bill as an Invoice Contact.
Procore is excited to announce the general availability of the Stored Materials on Unit Quantity Contract Invoices, allowing Procore Invoice Management users to bill for and track stored materials directly in Procore’s Unit/Quantity-based subcontractor and owner invoices. These capabilities enhance efficiency and help teams ensure accurate billing. To learn more, see About Stored Materials on Invoices.
Procore implemented a configuration that, when enabled, automatically moves Stored Materials balances to the Work Completed from Previous Application column on the next invoice created. This configuration applied to both Owner and Subcontractor Invoices. To access the new stored materials functionality, teams must join the Closed Beta program for Automated Movement of Stored Materials. For information, contact your Procore point of contact. To learn more, see About Stored Materials.
Teams participating in the Owner Invoice and Subcontractor Invoice Beta programs can now bill for stored materials using the ‘Unit/Quantity-Based’ accounting method. Billing for stored materials on invoices helps contractors recover costs and ensures accurate documentation by differentiating between installed and stored materials. To access the new stored materials functionality, teams must join the Closed Beta program for Unit/Quantity-Based contracts for each invoice type. For information, contact your Procore point of contact. To learn how to use the functionality, see About Stored Materials on Invoices.
Procore has updated the Project level Invoicing tool for payors using Procore Pay. Now, when compiling a subcontractor invoice backup, the system includes any first- and sub-tier lien waivers in the downloadable PDF backup file. This enhancement streamlines documentation, providing comprehensive proof of payment and supporting documents need to efficiently resolve non-payment disputes. See Compile Subcontractor Invoice Backups with the Invoicing Tool.
Whenever a user compiles a subcontractor invoice backup, Procore sends the user an email when the file is ready to download. Before this update, Procore always named the backup file "subcontractor_invoice_backup.pdf". To improve clarity and ease of identification, Procore now automatically appends the project name, project number, date, and time of the compile in the file name. For an example, see Compile Subcontractor Invoice Backups with the Invoicing Tool.
When compiling subcontractor invoice backups, Procore now sorts invoices by 'Contract #' in ascending order. It also applies a secondary sort by 'Invoice Position' number. This improves the clarity and organization of the invoices included in the downloadable backup file. To learn more, see Compile Subcontractor Invoice Backups with the Invoicing Tool.
Now, when you export owner invoice PDFs, you will see the complete titles of your change orders, not just the numbers, bringing clarity and ease to your invoicing process. Before exporting, simply apply the Prime Contract Change Order, Potential Change Order, or Change Order Request options to the Schedule of Values using the 'Select Groups to Display' menu for both the 'Industry Standard' and 'Custom Configuration' column views. To learn more, see Export Owner Invoices.
To enhance the consistency and clarity of continuation sheets on exported owner invoice PDFs, Procore updated group subtotals to appear at the bottom of each group, instead of at the top within the row group heading. Additionally, any extra groupings were also displayed at the bottom, aligning with industry expectations for a cleaner, more organized presentation. To learn how to export an owner invoice, see Export Owner Invoices.
For users participating in the Owner Invoice Beta program, you can now automatically populate retainage amounts from subcontractor invoices. The owner invoice prefill feature reduces manual entry and ensures accurate entry of held and released retainage amounts. To learn more, see How does Procore automatically complete amounts on an owner invoice? (Beta) and Create Owner Invoices (Beta).
Procore has updated the Export > PDF with Attachments menu option to download the compiled PDF file with attachments directly to your computer. Before the update, Procore send the PDF to you by email when the invoice and attachments were ready. To learn more, see Export a Subcontractor Invoice.
When you create a new owner invoice, the row groups on the new invoice's Schedule of Values now mirror the user's most recent groupings from the previous invoice. This consistency makes data entry easier, especially when users create new invoices for progress payments. To learn how to create an invoice, see Create Owner Invoices.
For users on the modernized owner invoice experience, Procore has updated its invoice numbering system. Users can now create a customized numbering scheme that automatically increments to the next number in the sequence when creating future invoices. To learn more, see Can I customize the numbering system for financial objects in Procore?
Budget Changes is now available on owner invoicing. The highly-anticipated feature allows clients to directly include approved budget changes in owner invoices, improving transparency with the use of contingency funds. Users can simplify their billing process and reduce the need for separate Prime Contract Change Orders. This feature is only available for clients that are opted into the Modernized Owner Invoice Experience, and are migrated to the new Budget Changes tool. To learn more, see About Budget Changes on Owner Invoices.
When modifying a cell in the Schedule of Values table, users can now input content and easily move to the next cell after completing updates.
Owner Invoices has been added to the list of tools supported by the self-serve workflows open beta. See Best Practices for Creating an Owner Invoice Workflow.
Subcontractor invoices have a new warning banner that will appear when retainage is released. The banner will appear from the Schedule of Values (SOV) card once retainage amount is entered and released. See Set or Release Retainage on a Subcontractor Invoice.
The option to switch between the beta and legacy subcontractor invoice experience has been extended to September 2023. The previously announced end date for using the legacy experience was February 2023. Now, in September 2023, the ability to exit the beta experience will be removed and the legacy experience will no longer be available in Procore. To learn more about each experience, see Financial Management: New Admin & Collaborator Views for Subcontractor Invoicing.