Emails

Control your communications and manage all project-related emails using one centralized email client. Monitor your project emails regardless of the device or software you use to manage your email.

Popular Tutorials (view all)

Top FAQ (view all)

Quick Links

Reading Emails Sent from Procore - Subcontractor as Collaborator

OUTDATED VIDEOS - Removed from Support Site and Certifications

Reading Emails Sent from Procore - Engineer

Subcontractor - Reading Emails Sent from Procore

Architect - Reading Emails Sent from Procore

Engineer - Reading Emails Sent from Procore

Superintendent - Directory/Emails

Emails

The following table highlights which user permissions are required to perform the described user action.

Task	None	Read Only	Standard	Admin
Apply a Tag to an Email
Archive an Email
Configure Advanced Settings: Emails
Create a Tag to Filter Emails
Create an Email
Export an Email as a PDF
Delete an Email
Delete a Tag from the Emails Tool
Filter Emails by Tag
Forward an Email Using the Emails Tool
Add an Email Signature to Procore Emails
Mark an Email as Private or Public			¹
Mark an Email as Spam
Remove a Tag from an Email
Reply to an Email Sent from the Emails Tool	⁴	⁴	⁴	⁴
Reply to an Email Using the Emails Tool
Restore an Archived Email
Retrieve an Email from the Recycle Bin
Search Emails in the Emails Tool
Send an Inbound Email to the Project's Emails Tool	²
Set Up Your Outbound Email Signature		³	³	³
Reply to an Email Using the Emails Tool
Unmark an Email as Spam
View All Emails in the Emails Tool

¹Users with 'Standard' permissions to the Emails tool can make an email private or public if they created it.

² Anyone who knows the exact inbound email address for the project can send an email to the Emails tool, regardless of whether they are a project user in Procore. See Send An Inbound Email to the Project's Emails Tool.

³ The ability to set up an email signature is available under your name in the upper right corner of the Procore web application under 'My Settings'.

⁴ Procore permissions are not required for a person to reply to an email using an email client outside of Procore. However, only 'Standard' and 'Admin' level users can use the reply function within the Emails tool in Procore.

Below are the notable changes to the project's Emails tool.

Recent Changes

modernized view now available ( 08/18/2026)

Procore’s modernized Email tool is now available. It delivers an updated interface built on Procore’s modern architecture, achieving full feature parity with the previous Email tool experience. Core email sending functionality and privacy rules remain unchanged. Key capabilities are now restored in the modernized view, allowing users to:

Create a Change Event directly from an open email.
Toggle an email’s status between Public and Private with a confirmation prompt.
Drag and drop tags from the left panel onto email rows or the side panel.

upgraded rich text editor ( 08/18/2026)

Procore upgraded the Emails tool with a new rich text editor, CKEditor, replacing TinyMCE. This upgrade helps compose better formatted emails faster across web and mobile. The editor supports direct inline image pasting with drag to resize controls. It also features rich paste formatting from Google Docs, Microsoft Word, Microsoft Excel, or Google Sheets alongside inline link management. Additionally, it introduces markdown shortcuts, expanded utility tools like formatted code blocks and multilevel lists, and a Remove Formatting tool. All existing formatting capabilities, font controls, tables, and email sending behaviors remain unchanged.

ENHANCED RICH TEXT EDITOR (06/16/2026)

Procore has upgraded the rich text editor within the Project level Emails tool to provide a more powerful and seamless email authoring experience, allowing users to format text faster using inline tools, apply quick Markdown keyboard shortcuts for structures like headings and blockquotes, and paste content directly from external applications like Microsoft Word and Google Docs without losing original styles, dynamic inline tables, or hyperlinks.