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Where can I find the email address to send daily logs, photos, documents, and emails to Procore?

Background

Each project has several unique email addresses that are used to import and convert email attachments to documents, photos, and emails in Procore. The most convenient place to view all of the inbound email addresses is from the Company level Reports tool. However, if you do not have access to the Company level Reports tool, you can view them from the individual tools associated with the email address.

From the Company Level Reports Tool

If you have 'Admin' permissions on the company's Reports tab, you can view all tabs inbound email addresses per project by following the following steps: 

  1. Navigate to the company's Reports tool.
  2. Under 'Canned Reports', click Project Email Addresses & Fax Info.

    reports-project-emails.png
    The report displays a list of all company projects and lists the email address for each tool supporting inbound emails: 
    • Project Name. The name of the project.
    • Emails Tab Address. The email address used to send emails to the Emails tool.
    • Photos Tab Address. The email address used to send emails to the Photos tool.
    • Daily Log Tab Address. The email address used to send emails to the Emails section of the log.
    • Documents Tab Address. The email address used to send emails to the Documents tool.
    • Document Fax Number. The fax number for the Documents tool.​
  3. If you want to export the report, click the Export > PDF.

From the Daily Log, Emails, Photos, and Documents Tools

If you do not have 'Admin' permissions on the company's Reports tool, you can view email addresses for tools as explained below.
Note: Click one of the following links to skip to a section.

Email Address for the Daily Log Tool
  1. Navigate to the project's Daily Log tool.
  2. Scroll to the bottom of the List view page.
  3. Click Emails to expand the section. 
  4. The email address appears in the banner. 

    daily-log-inbound-email-address.png

    Note: Any emails sent to this email address will appear in the Emails section of date's log.
Email Address for the Documents Tool

Note:

Email Address for Adding Files
  1. Navigate to the Company or Project level Documents tool.
    Note: Ensure the root (i.e. main) folder is selected.
  2. Click Import Options to expand the section.

    documents-import-options.png
     
  3. The email address is listed in the 'To Email Files To This Project' section. 

    to-email-files-to-this-project.png

    Note: Any files attached to the inbound email will be added to the 'Emailed Documents' folder.
Email Address for Sending Emails Related to a File or Folder
  1. Navigate to the Documents tool.
  2. Locate the file or folder you want to create an email communication for.
  3. While the file or folder is selected, scroll to 'Emails'.
  4. Click Emails to expand the section.
  5. The email address will be listed in the banner.

    documents-inbound-email-file.png

    All emails sent to this address will appear in this section when viewing the file or folder.
Email Address for the Emails Tool
  1. Navigate to your project's Emails tool. 
  2. The inbound email address for the Emails tool appears under 'Email into Procore'.
    Note: Each project's inbound email address has a unique email address.

    inbound-email-address.png

    Important!
    • If a user with 'Admin' level permission to the project's Emails tool has created a 'Default Distribution' list (see Configure Advanced Settings: Emails), members of the default distribution list will receive ALL emails that have either been created in or sent from the Emails tool. Members will also receive all messages sent to the Emails tool via the inbound email address. This includes emails that have been marked 'Private'.

  3. Choose from these options:
    • Double-click the address in the box and copy it. You can then paste the address into the To or Cc fields of any new email message. 
      OR
    • Click the Email Address link. If your email client is configured properly, the system will open your system's default email client and automatically add the address to the 'To' field of a new email message. 
Email Address for the Photos Tool

Note: You must have 'Admin' permission to the Photos tool to view the email address in the tool's configure settings page.

  1. Navigate to the project's Photos tool.
  2. You can view the email address in the Configure Settings page. See Email Photos (Inbound) 
    Note: Any emails sent to this project email will be captured in the project's Photos tool and sent to the defaulted album. See Configure Advanced Settings: Photos for more information on default photo albums. 
If you would like to learn more about Procore’s email management software and how it can help your business, please visit our construction email management software product page here.