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OKLAND TRAINING CENTER OklandLogo_Horizontal_Official.jpg

Welcome to the Okland Training Center!
Okland is excited to introduce its new Project Management Software to all partners and offer an in-depth overview & explanation of what to expect while using Procore. We encourage all partners to utilize our Okland-Specific best practices and processes for using Procore. It is our goal to optimize communication, streamline documentation, and increase project efficiency. Together, we can create remarkable experiences.

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Okland Employee

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Design Team

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Owner

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Subcontractor
WHAT TO EXPECT ON YOUR PROJECT

COLLABORATION

drawing.pngDRAWINGS & SPECIFICATIONS
Okland maintains all current contract documents in Procore. Any update or change to contract documents will be posted here and as-builts maintained within Procore.
Upload ► Post ► Update ► AsBuilts ► Distribute ► Field View
RFIs.pngREQUEST FOR INFORMATION (RFI'S)
Okland receives, processes, and tracks all RFIs in Procore. Procore is where all open and closed/answered RFIs are hosted and can be accessed by project members.
Send ► Submit to A/E ► Answer ► Distribute ► Post ► View in Field
submittals.pngSUBMITTALS
Okland requests, processes, and submits to A/E all project specific submittals using Procore. Submittals will be sent, responded to, closed and distributed to subcontractors from within Procore.
Request ► Submit to A/E ► Answer ► Distribute ► View in Field
meetings.pngMEETINGS - OAC & SUB COORDINATION
Okland creates, saves, and distributes all meeting agendas in Procore. Official Meeting Minutes are also recorded, saved, and distributed through Procore.
Agenda ► Meeting Minutes ► Distribute ► View in Field

QUALITY

OKLAND'S QUALITY CONTROL PROGRAM
preinstalls.png PREPARE - PRE INSTALLATION AGENDA
Okland uses the meetings tool to prepare and distribute a Pre-Installation agenda for every subcontractor performing work on a given project. This is to be reviewed in detail using Procore prior to MEET.
Agenda ► Distribute ► Review in Procore 
meetings.pngMEET - PRE INSTALLATION MEETING
Okland uses the meetings tool to hold a mandatory Pre-Installation Meeting with every subcontractor prior to mobilization. Review contract requirements, schedule date of initial inspection, review quality inspection & frequency of follow-ups.
Meet ► Distribute ► Review in Procore ► Initial Inspection ► View in Field
checklists.pngINSPECT - INITIAL & FOLLOW UP QUALITY INSPECTIONS
Okland utilizes the Inspection tool in Procore to create, review and conduct all quality control inspections in the filed. Every subcontractor is responsible for responding to open inspection items within Procore.
Perform Initial Inspection ► View in Field
issues.pngOBSERVE - DAILY FIELD OBSERVATIONS
Okland utilizes the Observation tool in Procore to record and send electronically all daily field observations and issues. Subcontractors are responsible for responding and closing each observation in Procore for their respective company.
Initiated ► Review in Field ► Ready for Review ► Open Observation Listing
punchlist.pngPUNCHLIST - PREPUNCH & FINAL PUNCHLISTS
Okland utilizes the Punchlist tool in Procore to administer the punchlist process. Subcontractor will be notified of, and respond to all items within Procore. The Owner, Architect, and Engineers will utilize the software to create and give final approval for items on their respective punchlists.
Create ► Receive Listing ► Resolve in Field ► Close Item

SAFETY

SUBCONTRACTOR SAFETY & HEALTH MANUAL
safety.pngFIELD SAFETY
Okland utilizes the Observation & Inspections tool in Procore to electronically document and distribute all safety issues. Subcontractors are responsible for addressing and responding to each safety observation in Procore. 
Initiated ► Review in Field ► Ready for Review
reporting.pngSAFETY REPORTING
Okland utilizes the Inspections tool for regular site safety audits and the Reporting tool to analyze and identify the leading safety risks on the project. These reports are reviewed weekly to mitigate risks and raise awareness on the jobsite.
Review Report