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Procore

View Payment Requirements as a Payor

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 General Availability in Select Markets (United States)
flag-us.png Procore Pay icon-external-link.png with payments powered by Goldman Sachs Transaction Banking (TxB)* is available in the United States. It is designed for General Contractors and Owner-Builders who act as their own General Contractors on a job. Procore Pay extends the Invoice Management icon-external-link.png functionality in the Procore web application to handle the payment process between general and specialty contractors.

Objective

To view the payment requirements for a subcontractor invoice as a Payments Admin or Payments Disburser with the Company level Payments tool.

Background

A Payments Admin or Payments Disburser can use the controls in the Subcontractor Invoices tab to open a Payment Requirements panel for each invoice. To open the panel, simply click the information icon on an invoice line item. This panel helps users track when invoices are ready to pay. 

Things to Consider

  • Required User Permissions
  • Additional Information:
    • What you can see in the Payment Requirements panel depends on your role. For the options, see View Payment Requirements.
    • Incomplete requirements do NOT prevent Payments Disbursers from paying invoices.
    • Any manual payment holds applied to an invoice can be viewed on an invoice in the Payment Requirements:

Steps

Open the Payment Readiness Panel

  1. Navigate to the Company level Payments tool. 
    The Subcontractor Invoices tab is active by default. 
  2. In the Subcontractor Invoices table, locate the invoice. 
  3. Click the icon-info-wfp.png Information icon. 
    This opens the Payment Requirements panel on the right side of the page. 

About the Overview Tab

The Overview tab of the Payment Readiness panel shows the following information. 

payment-readiness-overview.png

The table below describes the elements pictured above. To learn more, see Configure Payment Requirements as a Payor.

Item Description Example (See Above)
Notification Banner If there are any Holds are applied to the invoice, a YELLOW banner appears at the top of the Overview tab above th Summary. Click View Holds. There are one or more holds on this invoice
Company Shows the name of the 'Contract Company' on the commitment.  Earthwork Jim
Project  Shows the name of the Procore project associated with the invoice.  Demo Project
Invoice Includes a hyperlink to the invoice. Clicking this link opens the invoice in the commitment contract using the project's Commitments tool.  SC-018: Invoice #001
Requirements Complete Includes a unit fraction to show the total number of payment requirements complete. See Manage Payment Requirements as a Payor. 1/5 Requirements Complete

Note: The numerator (1) indicates that one requirement is complete. The denominator (5) corresponds to the total number of requirements. To learn more, see View the Invoice Details below. 
Total The total amount, including retainage (if any), for the invoice.  $4,500.00
Invoice Status The current status of the invoice. See What are the default statuses for Procore invoices? Revise and Resubmit
Payment Status The payment status of the invoice: Paid or Unpaid.  Unpaid
Billing Period The billing period associated with the invoice. See Create Automatic Billing Periods or Create Manual Billing Periods. 12/01/21 - 12/31/21
Requirements Displays the tracking requirements and status of your company's subcontractor invoices. This helps your team determine payment readiness on invoices. To configure the tracking requirements, see Configure Payment Requirements as a Payor. View Payment Requirements
Details The Details card shows the payment requirements and corresponding status for the subcontractor invoice.  Configure Payment Requirements as a Payor

About the Holds Tab

The Holds tab shows the following information. 

payment-requirements-holds.png

The table below describes the features in the Holds tab. To learn more, see  Manage Payment Holds as a Payor.

Label Element Description
Status Icon
  • A YELLOW caution icon indicates a manual hold has been applied to the invoice. 
  • A GREEN checkmark indicates a manual hold has been released.
  • No mark indicates a manual hold has not been placed on the invoice. 
Create Hold Button Click this button to create a new hold.
Release Button Click this button to release an existing hold. 
Edit Button Click this button to modify an existing hold. 
Created By Field Shows the name of the user who created the hold.
Last Modified By Field Shows the name of the user who last updated the hold. 
Description Text Shows any information entered by the person who created or edited the hold. 
Attachments File Shows any attachments added to the hold. Click the file link to download a copy of the file(s).