Create Manual Billing Periods
Objective
To manually create a new billing period for a project's subcontractor invoices.
Background
Things to Consider
- Required User Permissions:
- 'Admin' level permissions on the project's Commitments tool
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- You can only create billing periods in the project's Invoicing tool. You cannot create billing periods at the company level.
- You can only have one (1) billing period in the 'Open' status at a time.
- When you create a new billing period, Procore automatically sets its status to 'Open.' The previous billing period's status is automatically set to 'Closed.'
- For projects using the Direct Costs tool, a billing period also determines which direct costs to include on an invoice.
- To successfully Compile Invoice Backups, the billing period(s) that correspond to the selected invoice(s) must exist. To learn more, see Create Automatic Billing Periods and Create Manual Billing Periods.
Prerequisites
Steps
- Navigate to the project's Invoicing or Progress Billings tool.
- Optional: Click the Billing Periods tab.
- Click the Create Billing Period button.
- In the 'Set Up Billing Period' dialog box, click Manual.
- Under 'Manual', click the calendar controls to select dates for your billing period:
- From: Indicates the start date for the billing period.
- To: Indicates the end date for the billing period.
- Due Date: Indicates the date by which the invoice contact must submit the current invoice. See Add Invoice Contacts to a Purchase Order or Subcontract.
Notes
- To create a new invoice after the 'Due Date' passes, your Procore user account must be granted 'Admin' permissions on the Commitments tool.
- After the due date passes, an Invoice Contact can no longer create a new subcontractor invoice. However, you may edit an existing invoice and submit that invoice for payment if the invoice is in the 'Draft' or 'Revise & Resubmit' status. For details, see Submit a New Invoice as an Invoice Contact.
- Click Create.
Procore creates the new billing period and sets it to 'Open.' If you have previously created a billing period, Procore also automatically sets that billing period to 'Closed.'