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Create Automatic Billing Periods


To create automatic billing periods for subcontractor invoices. 


Creating automatic billing periods saves Financial Controllers, CFOs, Project Accountants, etc. from having to go into each project every month to create billing periods. With automatic billing periods, the process only has to be completed once, and Procore will automatically open a new billing period for subcontractors on the set date until the project is complete. 

Things to Consider

  • Required User Permissions:
    • 'Admin' on the project's Commitments tool.
    • Users with 'Standard' level permissions can create the invoice only for the most recent billing period.
  • Prerequisites:
    • Create Invoice Contacts. See "Create Invoice Contacts" in the See Also section below.
    • Set up prefilled billing periods in the Invoice Settings section within the Commitment settings page. For more information, see Configure Settings: Commitments.


  1. Navigate to one of the following project-level tools:
    • If you have Admin permissions on the Commitments tool, navigate to the project's Invoicing tool. 
      • Under the Subcontractor sub-tab, click the Create Billing Period button.
    • If you have Standard or Read Only permissions on the Commitments tool, navigate to the project's Commitments tool.
      • Click the Billings sub-tab at the top of the screen.
      • Click the Create Billing Period button.
  2. Select the Automatic Tab.
  3. You can then select the following:
    • Frequency:
      • Monthly: If you select Monthly, select the date you want the billing period to start. 
      • Weekly
      • Never
    • Start Date: Select the date of each month you want the billing period to start. 
      Note: If you are creating an automatic billing period after the selected Start Date, a manual billing period will need to be created for the first billing period. 
    • End Date: Select the date of each month you want the billing period to end.
    • Due Date: Select the date of each month you want the invoice to be due. 

      setupbilling period.png
  4. Click Save.
    Note: You will still have to send subcontractor invoice invitations for each automatic billing period that is created. See "Send Subcontractor Invoice Invitations" in the See Also section below.

See Also

If you would like to learn more about Procore’s invoice management software and how it can help your business, please visit our construction invoice management software product page here.


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