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Create Automatic Billing Periods

Objective

To create automatic billing periods for subcontractor invoices. 

Background

Creating automatic billing periods saves Financial Controllers, CFOs, Project Accountants, etc. from having to go into each project every month to create billing periods. With automatic billing periods, the process only has to be completed once, and Procore will automatically open a new billing period for subcontractors on the set date until the project is complete. 

Things to Consider

  • Required User Permissions:
    • 'Admin' on the project's Commitments tool.
      OR
    • Users with 'Standard' level permissions can create the invoice only for the most recent billing period.
  • Prerequisites:

Steps

  1. Navigate to one of the following project-level tools:
    • If you have 'Admin' permissions on the Commitments tool, navigate to the project's Invoicing tool. 
      • On the Subcontractor tab, click Create Billing Period.
    • If you have 'Standard' or 'Read-Only' permissions on the Commitments tool, navigate to the project's Commitments tool.
      • Click the Billings tab at the top of the screen.
      • Click Create Billing Period.
  2. Click the Automatic tab.
  3. You can then select the following:
    • Frequency:
      • Monthly: If you select Monthly, select the date you want the billing period to start. 
      • Weekly
      • Never
    • Start Date: Select the date of each month you want the billing period to start. 
      Note: If you are creating an automatic billing period after the selected Start Date, a manual billing period will need to be created for the first billing period. 
    • End Date: Select the date of each month you want the billing period to end.
    • Due Date: Select the date of each month you want the invoice to be due. 

      setupbilling period.png
  4. Click Save.
    Note: You will still have to send subcontractor invoice invitations for each automatic billing period that is created. See Send Subcontractor Invoice Invitations.

See Also

If you would like to learn more about Procore’s invoice management software and how it can help your business, please visit our construction invoice management software product page here.

 

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