Configure Payment Requirements as a Payor
Objective
To configure the payment requirements to apply to your company's subcontractor invoices as an administrator for the payor.
Background
In the Company level Payments tool, only Payments Admin or Company Admin for a payor can configure the payment requirements to apply to your company's invoices. When enabled, a payment requirement is applied to your company's project invoices to allow your end users to track when invoices are ready to pay.
When using Procore Pay, these users can view payment requirements on subcontractor invoices using the Invoice Management tools:
Environment | Required User Permission... | Allows the user to... |
---|---|---|
Payor | 'Admin' level permissions on the Commitments tool. In Procore, users with this level of permissions are called invoice administrators. | Track completed requirements on invoices in a project's Commitments and Invoicing tools. |
Payee | 'Read Only' level permissions on the Commitments tool and the user must be the designated invoice contact on the commitment. | Track completed requirements on any project invoices submitted by the invoice contact. |
Things to Consider
- Required User Permissions
- Additional Information:
- Who can view payment requirements and where you can view them depends on your role. For the options, see View Payment Requirements.
- Incomplete requirements do NOT prevent Payments Disbursers from paying invoices unless you configure the 'Required and Prevents Payment' setting.
- Any manual payment holds applied to an invoice can be viewed on an invoice in the Payment Requirements:
- To apply or release manual payment holds, see Manage Payment Holds on Invoices as a Payor.
- To view manual payment holds on an invoice, see View Payment Requirements.
Prerequisites
- Add a Payments Admin or Company Admin who can perform this step.
Steps
- Navigate to the Company level Payments tool.
- Click the Payments Settings icon.
This opens the Payments Settings page. - Click the Payment Requirements tab.
- Click Payment Requirements.
- Choose one (1) option for each requirement:
- Not Required. Doesn't track the payment requirement.
- Required but Allows Payment. Notifies users when a payment requirement isn't satisfied and allows users to send payments.
- Required and Prevents Payment. Notifies users when a payment requirement isn't satisfied and prevents users from sending payments.
- Configure the options in each section as desired:
Available Payment Requirements
Option | When ON... | When OFF... | Learn More |
---|---|---|---|
Holds Released | Tracks the status of any payment holds applied to invoices. Holds must be released before payment. | Doesn't track invoices for payment holds. | Manage Payment Holds as a Payor |
Commitment Executed | Tracks the commitment associated with the invoice to ensure a check mark appears in the 'Executed' box. | Doesn't track the 'Executed' state on the commitment. | Create a Commitment Edit a Commitment |
Contract Compliant |
Tracks the status of the contract compliance documents for the commitment. | Doesn't track the compliance status of the insurance certificates | Manage Contract Compliance Documents & Statuses for a Commitment |
Change Orders Executed | Tracks change orders that impact the contract associated with the invoice and require them to be in the 'Executed' state. | Doesn't track change orders. | Create a Change Order |
Insurance Compliant |
Tracks the status of the insurance certifications for the commitment. | Doesn't track the compliance status of the insurance certificates. | Manage Insurance & Compliance Statuses for a Commitment |
Invoice Approved | Tracks invoices to ensure they are in one of these statuses: Approved, Approved as Noted, and Pending Owner Approval. See What are the default statuses for Procore invoices? | Doesn't track invoice status. | Bulk Edit the Status of Subcontractor Invoices with the Invoicing Tool |
Owner Funding Received | Ensures the owner invoice is shown as fully paid on the 'Payment Received' tab. | Doesn't track 'Payment Received' entries on owner invoices or compare values on the subcontractor invoice. | Create a Record for a Payment Received |
Sync to ERP | Tracks the invoice to ensure it is synced with an integrated ERP system. | Doesn't track invoice syncing with ERP | ERP Integrations |
First-Tier Conditional Lien Waiver Signed | Tracks first-tier signatures on conditional lien waivers on your invoices. Note: Only appears on an invoice when the requirement is enabled on its project. See Enable Lien Waiver Templates on a Project. |
Doesn't track signatures | Create Lien Waiver Templates |
First-Tier Unconditional Lien Waiver Signed | Tracks first-tier signatures on unconditional lien waivers for your invoices. Note: Only appears on an invoice when the requirement is enabled on its project. See Enable Lien Waiver Templates on a Project. |
Doesn't track signatures | Create Lien Waiver Templates |
|
Tracks first-tier signatures on unlocked unconditional lien waivers for the commitment's previous invoices. Notes: Only appears on an invoice when the requirement is enabled on its project. See Enable Lien Waiver Templates on a Project. |
Doesn't track signatures | An invoice administrator can Send a Request to Unlock a Signed Unconditional Lien Waiver. An unconditional lien waiver can only be unlocked by an invoice contact. See Unlock a Signed Unconditional Lien Waiver as an Invoice Contact. |
Sub-Tier Waivers | Tracks when sub-tier waivers are in the 'Approved' status. This requirement will not exist on projects that has disabled sub-tier waivers. Note: If sub-tier waivers are disabled on a project, this requirement won't appear. See Enable the Sub-Tiers Card & Add Instructions on Project Invoices. |
Doesn't track signatures | Manage Sub-Tier Waivers |