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What is a change event?


On a construction project, a change event is any change that affects the scope of a construction project. Examples include project changes that affect the scope of the work to be completed, project schedule, costs, and more. A change event is typically recorded in writing and precedes the creation of a change order, which allows your team members and stakeholders to prepare for a cost change, before it becomes an actual cost. 


Change events can come from many different sources:

  • An owner request
  • A design flaw
  • A vague document or specification
  • An incident resulting in material damage
  • And more

With the Change Events tool in Procore, you can create a change event to record a reason for a change in a construction project. They also prepare project team members and stakeholders for the potential costs associated with the change event. After a change event is created, you can then send a Request for Quote (RFQ) to your subcontractors. Subcontractors can then respond to RFQs (or a general contractor can enter a response to an RFQ on the subcontractor's behalf). Included in the RFQ response is all the required documentation related to the change event's potential cost and schedule impact. After your subcontractor's RFQs responses are reviewed, your project team has the information it needs to proceed with creating a Potential Change Order (PCO).

Change Event Process

The tasks listed below summarize the change management process in Procore:

  1. Create a Change Event
  2. Create RFQs
  3. Review RFQ Responses
  4. Create a Prime PCO From a Change Event
  5. Create a CPCO From a Change Event

See Also

If you would like to learn more about Procore’s change events management software and how it can help your business, please visit our construction change order product page here.


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