Inactivate a Batch of User Accounts in the Company Directory

Objective

To deactivate a user from a Procore account so that they can no longer log in to a Procore account and access company-specific information.

Background

You are NOT permitted to delete a user from your organization's Procore company account. This is because users are frequently tied to historical information about a construction project, and it is important to keep each user's information in your company's Procore database for accurate recordkeeping. You can, however, deactivate a user's profile so that the user can no longer log in to your organization's Procore company account. 

Before you deactivate one or more user accounts in the Company Level Directory tool, you will first want to ensure that if if the user has been assigned to any items in Procore that require a pending action, you either close that item or reassign responsibility for completing the tasks associated with that item to another user. For best results, Procore recommends that you always perform those steps prior to deactivation of an account. 

Tip! If you are a user with 'Admin' level permission to the company's Reports tool, follow the steps in View Assignment Report. This allows you to view all of the 'Open' items currently assigned to a user. 

Some considerations to take into account prior to deactivating a user are outlined in the example below. 

Things to Consider

• Required User Permissions:
  • 'Read Only' or 'Standard' level permissions on the Company level Directory tool with the 'Create and Edit Users' granular permission enabled on your permissions template.
    OR
  • 'Admin' level permissions on the Company level Directory tool.
• Prerequisites:
  Before you inactivate a user account in the company's Directory tool, it is recommended that a user with 'Admin' level permission close and/or reassign any open items that might be assigned to the user throughout Procore.
• Additional Information:
  Once inactive, the following is true:
  • The user cannot log into Procore using the inactive account information, the user's name is removed from the selectable options in User drop-down menus.
  • The user information remains in the Company level Directory and is archived in the Inactive Users view. A user with 'Admin' level permissions to the Directory can reactivate the user at any time. 
  • All user activity is stored in Procore and open items remain in the state they were in at the time of deactivation.
  • Users with 'Admin' level permission either on the Company or Project level Directory tool can reactivate user accounts. To learn more:
    • Reactivate a User in the Company Directory
    • Reactivate a User in the Project Directory

• Alternatives:
  • If you want to remove a user from a specific project (without deactivating the user on the company account), see Remove a Single User from a Project. 

Steps

1. Navigate to the Company level Directory tool.
2. Click Users. 
3. Mark the checkbox next to one or more users you want to inactivate.
4. Click Bulk Actions and select Inactivate.
5. In the 'Inactivate Users' window, review the list of users. Click the X next to a user's name to remove them from the list.
6. Click Inactivate.
   A GREEN banner displays to confirm the users were inactivated.

Next Steps

• Reactivate a User in the Company Directory
• Reactivate a User in the Project Directory

See Also

• Remove a Single User from a Project
• Perform Bulk Actions on the Company Directory