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Procore

Upload Drawing Revisions

Objective

To upload revisions to existing drawings in a project's Drawings tool in Procore.

Background

If you have already upload drawings to a project in Procore and need to upload revisions, you will upload them in the same way you would normally upload drawings to the Drawings tool. When you upload drawing revisions to a project, Procore will recognize the drawing number as a duplicate of one you have already uploaded and mark it as a revision of the existing drawing. The drawing revision will automatically appear under the Revision History of the existing drawing.

Things to Consider

  • Required User Permissions:
  • Additional Information:
    • Drawings must be uploaded in the PDF file format.
    • You can upload a drawing with the same revision number or letter as long as one of the following fields is unique: Set Name, Drawing Date, or Received Date. See Can I upload drawings with the same revision?
    • Markups added to the Private or Personal and Published layer of a previous drawing revision will be preserved and inherited by the new drawing revisions. If you add markups to the old revision after a newer revision is uploaded, they will not be added to the new revision. 
    • Sketches will not carry over to a new revision upon uploading.
    • Notification emails are sent after the upload has completed processing. See Who receives a notification for updates in the Drawings tool?
    • If your drawing upload fails, it could be due to a file that is encrypted, password protected, or corrupt. See Why are my drawing uploads failing?

Video

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Steps

  1. Navigate to your project's Drawings tool.
    Note: If your project uses Drawing Areas, open the drawing area you want to upload drawings to.
  2. Click Upload Drawings.
    Note: This opens a drawing upload window.
  3. Attach one or more drawing PDF files:
    Tip! Make sure your drawings are best formatted for OCR. See How can I improve the accuracy of OCR on my drawings? 
    • Attach files from your computer:
      1. Under My Computer in the window:
        • Drag and drop one or more files into the grey 'Drag and Drop' box.
          OR
        • Click Attach File(s) to browse for one or more files and select them.
    • Attach files from the project's Documents tool:
      1. Click Documents in the window.
      2. Mark the checkbox next to a folder that you want to attach files from.
  4. Fill out the following information as necessary:
    Note: An asterisk (*) denotes a required field.
    • Set*: Choose whether you want to upload the drawings into a new or existing set.
      • To select an existing set:
        1. Click the drop-down menu.
        2. Select the name of an existing set.
      • To create a new set:
        1. Click the drop-down menu.
        2. Type a name for the new set in the Search field.
          Note: The drawing set name must be less than 100 characters.
        3. Click Create Set.
    • Set Date: This is the date that the architect sent out the set of drawings. 
      • If adding to an existing set, Procore populates this field automatically. 
      • If creating a new set, click into the field to select a date from the calendar.
    • Default Drawing Date: Indicates the date the drawings were authored. The date selected here will appear as the 'Drawing Date' on all drawings in the set.
      • Click into the field to select a date from the calendar. 
    • Default Received Date: Indicates the date a drawing was received or issued by the creator of the drawings. For example, you may want to capture the date the drawing was received from an architect. 
      • Click into the field to select a date from the calendar. 
    • Advanced Options: Click the caret caret-icon.png icon next to Advanced Options to expand the following options.
      advanced-options.png
      • Drawing Revision: If your set has a default drawing revision number or letter, you can enter it here. The revision entered here will be set as the 'Revision' on all drawings in this upload. This should be used when the revision is known and is the same for all drawings in the upload. If a default revision is not specified, Procore will use the drawing number to determine the revision. 
      • Drawing Number:
        • Contains Revision: Mark the checkbox if the drawing numbers in this set have a decimal number followed by 2 digits at the end (e.g. A203.01). The number will be separated at the decimal. For example: The first portion becomes the Drawing Number (e.g. A203), and the portion following the decimal becomes the Revision (e.g. Rev 01). This revision number or letter will appear in the drawings list page after uploading, and in the 'Revision' field in the Drawings tool.
        • Get From Filename: Mark the checkbox if you want Procore to pull the number and title of an individual drawing based off of the filename. This will bypass OCR and result in higher accuracy in the naming of your drawings.
          Important! 
          • It is important that the filename exactly matches the following format: Number_Title.pdf 
          • If there is no underscore between the number and title, the entire filename becomes the drawing number.
      • Drawing Language: Procore's OCR can scan for drawings in English, French, and Spanish. The language for your drawings is automatically selected based on the locale of the project or company, but you can select another language from the drop-down menu if the drawings are in another language. See Can I change the language that Procore scans my drawings for?
  5. Click Process.
    Note: The progress indicator shows the status of the upload in the right pane. When your upload completes, you will receive a notification email. 
  6. After the upload is complete, click Click here to review.



    Note:
    • If the drawing numbers are the same, Procore's OCR will automatically recognize the the Drawing Number, Title, and Discipline fields.
    • If the drawing has the same number as another drawing in the same area, Procore will automatically fill in the rest of the information including the next revision number (in sequence with the lastly uploaded revision with that number).

See Also​

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