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About Subcontractor Invoices

About Subcontractor Invoices

Subcontractor invoices allow subcontractors to progressively bill at several stages during the construction process, and these billings are based on a verified percentage of that commitment's completion. General contractors can configure billing period start and end dates, as well as the billing date, for each billing period. They can invite subcontractors to complete invoices for the most recent billing period, or they can create invoices on behalf of the subcontractor. Once the invoice has been approved, payment can be issued against the commitment. 

Recommended Workflow for GCs

req-invoicecontacts.pngStart a New Billing Period Create a Requisition on Behalf of a Subcontractor Create a Requisition on Behalf of a Subcontractor Create Requisition Invoice Contacts Create Requisition Invoice Contacts Send Requisition Emails Submit a Requisition as a Subcontractor


Workflow Details

  1. Configure the advanced workflow in the Commitments tool to set up monthly billing periods and billing dates. You can also enable reminder emails for invoice invitations. See "Configure Advanced Settings: Commitments" in the See Also section below.
  2. Create a billing distribution for invoices for each commitment so you can select who you want to receive invoice invitations. See "Create Invoice Contacts" in the See Also section below.
  3. Create a billing period to send invoices out for. See "Start a New Billing Period" in the See Also section below.
  4. Send Invoice invitations to the billing distribution. See "Send Subcontractor Invoice Invitations" in the See Also section below.
  5. Subcontractors who were invited to create invoices can do so by clicking the link in their invitation email. To edit their invoice, or create on their behalf, see "Create an Invoice on Behalf of a Subcontractor" in the See Also section below..

Note: For users with the Procore + QuickBooks® integration, you can also export subcontractor invoices. See Export Subcontractor Invoices from Procore to QuickBooks®.

Training Videos

Set Up Subcontractor Invoices (Requisitions) in Procore

Create and Submit Invoices (Requisitions) for Subcontractors

Create, Review, and Edit Invoices (Requisitions) for Contractors

Log Payments Issued for Invoices (Requisitions) for Contractors