Search and Filter the Company Directory
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Objective
To use the search features to locate a company, distribution group, or user in the 'Default View' of the Company level Directory tool.
Things to Consider
- Required User Permission:
- 'Read-only' and higher on the company's Directory tool.
- Additional Information:
- The search tool respects any selected filter parameters and only searches for items within the filtered results.
Steps
- Switch Between Views in the Company Directory
- Search the Company Directory
- Add Filters to the Company Directory
- Group People by Company in the Company Directory
Switch Between Views in the Company Directory
- Navigate to the company's Directory tool.
This reveals the Directory page. - Click the appropriate tab to sort the data in the order defined by the available views:
- Users
Click Users to sort the Company Directory by the user's name. See Add a Person to the Company Directory.
Notes:- To sort the list in ascending/descending order, click the arrow next to the label on the Name column.
- To group the results in the table, select Company from the Group By drop-down list. This is the default setting in the Directory tool.
- To view more information about a user, move the scroll bar left and right.
- To manage the columns in the view, click the hamburger (≡) button.
- Companies
Click Companies to reveal a list of the company/vendors in the Company Directory. To sort the list in ascending/descending order, click the arrow next to the label on the Name column. See Add a Company to the Company Directory. - Distribution Groups
Click Distribution Groups to reveal a list of the distribution groups associated with your company account. See Add a Distribution Group to the Company Directory. To sort the list in ascending/descending order, click the arrow next to the label on the Name column. - Inactive Users
Click Inactive Users to reveal any users who are no longer active in the system. See Deactivate a User in the Company Directory. - Inactive Companies
Click Inactive Companies to reveal any users who are no longer active in the system. See Deactivate a Company in the Company Directory.
- Users
Search the Company Directory
- Navigate to the company's Directory tool.
This reveals the Company Directory. - Click the desired tab. You have these choices: Users, Companies, Distribution Groups, Inactive Users, Inactive Companies.
- In the Search field, type your desired criteria.
- Press ENTER or click the magnifying glass in the Search field.
Notes:- The search feature supports the use of wildcard characters. To learn more about wildcard characters, see Which Procore tools support wildcard characters in search queries?
- The system lists up to 50 records matching your search criteria in the results.
- First name (only on Users tab)
- Last name (only on Users tab)
- Job title (only on Users tab)
- Email address (only on Users tab)
- Mobile phone number (only on Users tab)
- Company Name
- City
- Zip code
- Business phone number
- EIN number / ABN number
- Origin code
- ERP number
- Tags / Keywords
The system reveals any items matching your entered criteria.
Add Filters to the Company Directory
- Navigate to the company's Directory tool.
This reveals the Company Directory. - Click a supported tab. You have these choices: Users or Companies.
Note: Adding filters is NOT supported on the Distribution Groups, Inactive Users, or Inactive Companies tabs. - Click the Users tab. Then, select one of these options from the Add Filter drop-down list:
- Permission Template (Default) This filters the list of users by the default permission template that is assigned to the end user. See Manage Permission Templates.
- Trades. This filters the list of users by the Trade associated with the user's company record. See Add a Custom Trade.
- Click the Companies tab. Then, select one of these options from the Add Filter drop-down list:
- To filter results by your company's cost code list, choose {Company Name} Cost Codes. See Add and Edit Company Cost Codes.
- If your Procore Administrator has enabled a Procore + ERP Integration, choose {ERP Integration Name} Cost Code. This filters the list by the cost codes that have been configured for your specific integrated ERP system. See Configure Cost Code Preferences for ERP Integrations.
- If your Procore Administrator has set up trades for use with your company's Procore account, choose Trades. See Add a Custom Trade.
Group People by Company in the Company Directory
- Navigate to the company's Directory tool.
This reveals the Company Directory. - Click the Users tab.
- From the Group By list, choose Company.
Note: The Group By list is only available on the Users tab.
This sorts the people in the list by the company they are associated with.
