Add a Line Item to a Commitment's Schedule of Values

Objective

To add a line item to the Schedule of Values (SOV) on a commitment. 

Background

After you create a commitment, use the steps below to add line items to the Schedule of Values. 

Things to Consider

• Required User Permissions:
  • 'Admin' level permissions on the project's Commitments tool.
• Additional Information:
  • To complete the steps below, the contract will need to be in the 'Draft' status. However, if the 'Enable Always Editable Schedule of Values' configuration setting is turned ON in this tool, users with the required user permission to Edit a Commitment can edit the Schedule of Values when a commitment is in any status. To learn more, What is the 'Enable Always Editable Schedule of Values' setting?

• For companies using the  ERP Integrations tool: Prerequisites, requirements, limitations, and considerations might apply depending on the ERP system your Procore account is integrated with. Visit Things to Know about your ERP Integration for details.

Prerequisites

• Create a Commitment
• Set the accounting method. See Edit the Advanced Settings on a Commitment.

Steps

1. Navigate to the project's Commitments tool.
2. Under the Contracts tab, locate the commitment to update. Then click Edit.
3. Click Schedule of Values.
4. Click Add Line.

    Note

    If the 'Enable Always Editable Schedule of Values' setting is turned ON in the Commitments tool, users with the required user permission to Edit a Commitment can modify the Schedule of Values while a commitment is in any status. To learn more, see What is the 'Enable Always Editable Schedule of Values' setting?
5. Follow the appropriate steps depending on whether your accounting method is Amount Based or Unit/Quantity Based:

    Note

   To edit your accounting method before adding SOV line items, see Edit the Advanced Settings Tab on a Commitment. To learn more, see How do I set the accounting method for a contract or funding?
   1. For contracts using the Amount Based accounting method:
      1. #
         Automatically enters a line item number in sequential order. 
      2. Change Event Line Item
         If you have change events enabled, you can select a change event line item if the commitment needs to be linked to a change event. 
      3. Budget Code
         Select a budget code from the list or click Create Budget Code to create a new one. See What is a budget code in Procore's WBS? 
      4. Description
         Enter a description for the line item. For example, type: Monthly Service Fee
      5. Amount
         Enter the amount of the cost.
      6. Billed to Date
         The system automatically calculates the amount billed on the commitment up to the current date.  
      7. Amount Remaining
         Enter the amount that has NOT been billed to the current date. 
      8. Tax Code
         Enter a tax code to use for this line item. This field only appears if you have enabled the tax codes feature. See How can I use tax codes on a project?
   2. For contracts using the Unit/Quantity Based accounting method:
      1. #
         Automatically enters a line item number in sequential order. 
      2. Change Event Line Item
         If you have change events enabled, you can select a change event line item if the commitment needs to be linked to a change event. 
      3. Budget Code
         Select a budget code from the list or click Create Budget Code to create a new one. See What is a budget code in Procore's WBS? 
      4. Description
         Enter a description for the line item. For example, type: Monthly Service Fee
      5. Qty
         Enter the number of units.
      6. UOM
         Enter the Unit of Measure (UOM).

          Notes

         • To view the default options in the list, see Which units of measure are included on Procore's master list?
         • To update the available options in the list, see Update a Unit of Measure to the Unit of Measure Master List. 
      7. Unit Cost
         Enter the Unit Cost in the box provided.
      8. Amount
         The system automatically calculates the subtotal for you, based on the Qty, UOM, and Unit Cost entries. 
      9. Billed to Date
         The system automatically calculates the amount billed on the commitment up to the current date. 
      10. Amount Remaining
          Enter the amount that has NOT been billed to the current date. 
      11. Tax Code
          Enter a tax code to use for this line item. This field only appears if you have enabled the tax codes feature. See How can I use tax codes on a project?
6. Choose one of these options:
   • Save. Click this button to save the changes to the SOV. 
   • Save & Email. Click this button to save the change to the SOV and email the updates to the invoice contact.

See Also

• Edit the Advanced Settings Tab on a Commitment
• How do I set the accounting method for a contract or funding?
• Add 'Sub Job' Segment Items to a Procore Project
• Add a Sage 300 CRE® Extra to a Procore Project as a Sub Job
• Add a Partial Budget Line Item