Skip to main content
Procore

Update Bid Files

Objective

To update documents, specifications, and drawings that are included in your bid package. 

Things to Consider

  • Required User Permission:
    • 'Admin' on the project's Bidding tool. 
  • Additional Information:
    • Bid packages show a static snapshot of the attached documents, drawings, and specifications from the date and time they were attached (as shown in the timestamp).
    • If you have made updates to your Bid documents outside of your bid package (e.g. from the Documents, Specifications, or Drawings tool), you will see a banner that informs you changes were made to these files when you return to the bid package. You can then update the bid Documents in your bid package to match the updates made outside the bid package by clicking Update.
      (Note: Links to Bid Documents found in a Bid Invitation email will update when the Update button in the banner is clicked).

      bidbanner.png
       
      • You will see the banner in the following cases:
        • New document revision is added to the bidding folder(s) in the Documents tool.
        • New documents are added to the bidding folder(s).
        • Drawing revisions are added to the attached set(s).
        • Specification revisions are added to the attached set(s).
      • You will not see the banner in the following cases:
        • An empty document folder is added.
        • Drawings are deleted from the attached set(s).
        • Specifications are deleted from the attached set(s).
        • Documents are deleted from the attached folder(s).
        • All associated documents are deleted from the attached folder(s).
        • All associated drawings are deleted from the attached folder(s).
        • A new document subfolder is added to an attached parent folder where not all subfolders are selected.

Steps

Note: The following steps outline how to attach new files to your bid package (as opposed to updating them to match updates made outside of the bid package as described above).

  1. Navigate to the project's Bidding tool.
  2. Click View next to the bid package you want to update bid files for.
  3. Click the Files subtab.
  4. Click Edit.
  5. Deselect and select any necessary file(s) and/or folder(s) (Drawings, Documents, Specifications).
  6. Once you have made your changes, click Update.
  7. Send a New Correspondence in the Bidding Tool to inform your bidders of the change.
    Note: Companies who already received your bidding invitation will have a link to the original bid documents, so you will need to create a correspondence to alert them of the change. Companies who have not yet been invited to bid will see the updated bid documents.

See Also

If you would like to learn more about Procore’s bidding software and how it can help your business, please visit our construction bidding software product page here.

 

  • Was this article helpful?