Add Bidders to a Bid Form

Objective

To add bidders to a bid form in the Bidding tool.

Required User Permissions:
- 'Admin' level permissions on the project's Bidding tool.

You can add companies to a bid form from the Directory or the Procore Construction Network:

If you have just finished creating a bid form, you can click Save and Add Bidders instead of the first steps below.

Navigate to the project's Bidding tool.
Open the bid package.
Across from the bid form you want to add bidders to, click the plus icon and select Directory.
Note: You can also access the 'Add Bidders' button from the 'Bidders' tab when viewing a bid form. See View a Bid Form. If you previously added any bidders, the 'Add Bidders' button shows at the top of the page.
Use the Search bar and Filters menu to find existing companies from the Company level Directory tool. See Search for and Filter Companies to Add to a Bid Form.
Note: If you are a Company Admin and want to add a new company to invite to bid, click Add Company. See See Add a New Company to the Directory from the Bidding Tool.
Mark the checkbox next to each company you want to add to the bid form.
Decide if you want to invite the bidders now or later:
- To add the bidders without sending an invitation, click Add Bidders.
  The companies are automatically added to the Bidders tab of the bid form. They are referred to as 'outstanding bidders' until you invite them.
- To invite the bidders now:
  1. Click Send Invitations.
  2. Click Send to confirm sending the bid invitation email.

If you have just finished creating a bid form, you can click Save and Add Bidders instead of the first steps below.

Navigate to the project's Bidding tool.
Open the bid package.
Across from the bid form you want to add bidders to, click the plus icon and select Construction Network.

Note: You can also access the 'Add Bidders' button from the 'Bidders' tab when viewing a bid form. See View a Bid Form. If you previously added any bidders, the 'Add Bidders' button shows at the top of the page.
The following details are shown for each company based on their information in the Construction Network:
- Primary Address
- Doing Business As
- Website
- Provided Services
- Company Type
- Construction Sector.
Use the search bar and filters to narrow down your results as necessary:
- You can filter by the following parameters:
  - Project Location (City, State)
  - Provided Services
  - Company Type
  - Construction Sector
  - Business Classification
To view all available details for a company, click the company name.
After reviewing companies, mark the checkbox next to each company that you want to invite to bid.
Note: You can only add 25 bidders at one time.
Click Add Bidders.
A message is shown asking you to confirm that the companies will be added to your Company level Directory.
Click Add Bidders to confirm.
The companies and Bid Contacts are added to your bid form and Company level Directory.