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Review Sub-Tier Lien Waivers as an Invoice Administrator

 General Availability in Select Markets (United States)
flag-us.png Procore Pay icon-external-link.png  is available in the United States. It is designed for General Contractors and Owner-Builders who act as their own General Contractors on a job. Procore Pay extends the Invoice Management icon-external-link.png functionality in the Procore web application to handle the payment process between general and specialty contractors.

Objective

To review submitted sub-tier lien waivers for a subcontractor invoice as an  invoice administrator

Background

After an invoice contact uploads and submits a signed sub-tier lien waiver with a subcontractor, an invoice administrator reviews the submitted waiver. If a waiver is correct, you can approve it. If the waiver is incorrect, you can request a revision. 

Things to Consider

Steps

  1. Navigate to the project's Invoicing tool. 
  2. Click the Subcontractor tab. 
  3. Locate the invoice to open in the table. 
  4. Click the Lien Rights tab. 
  5. Depending on the lien waivers that your team collects, you will see one or more of the following cards on the invoice:
     Tip
    How do we decide what type of lien waivers to collect? Your project team makes that decision. Your team can choose to show or hide these cards on the project's invoices on the Invoicing Settings page. To learn more, see Configure Settings: Invoicing.
    • Unconditional Sub-Tier Waivers for the Previous Invoice. When you see this card, your team is collecting signed unconditional sub-tier waivers for the previous billing period. An invoice contact must first upload the signed sub-tier waivers with their subcontractor invoice for the current Open billing period. See Upload Sub-Tier Waivers to a Subcontractor Invoice as an Invoice Contact.
    • Unconditional Sub-Tier Waivers for this Invoice. When you see this card, your team is collecting signed unconditional sub-tier waivers for the current Open billing period. An invoice contact must first upload the signed sub-tier waivers with their subcontractor invoice for the current Open billing period. See Upload Sub-Tier Waivers to a Subcontractor Invoice as an Invoice Contact.
    • Conditional Sub Tier Waivers for this Invoice. When you see this card, your team is collecting signed conditional sub-tier waivers for the current Open billing period. An invoice contact must first upload signed sub-tier waivers with their subcontractor invoice for the current Open billing period. See Upload Sub-Tier Waivers to a Subcontractor Invoice as an Invoice Contact.
    • Sub-Tier Information for this Invoice. When you see this card, sub-tier waivers aren't being collected. There will be no waivers to review in this card. 
  6. Scroll to the card that contains the sub-tier waivers to review. Once sent by an invoice contact, the waivers are placed in the Review Pending status. 
  7. In the Waivers column, click Review

    review-sub-tier-waiver.png

    This opens the waiver in the attachment viewer. The Details pane is active. 
     Notes

    In the Details pane, you can also:

    • Click the Download icon-download-cloud.png icon to download a copy of the file.
    • Edit the value in the Amount Billed This Invoice field and the Billing Type setting.
    edit-amount-billed-this-invoice-billing-type.png
     
  8. Review the file and its details. 
    Next, request a revision or approve a waiver. 

Request a Revision

If the waiver is missing information or a signature, you can request a revision:

  1. In the Details pane, click Request Revision

    request-revision-button.png

    This opens the Request Revision window. 
  2. In the Reason for Revision box, enter an explanation for the request. Be sure to include any necessary details about correcting the waiver to the invoice contact.

    request-revision-window.png
  3. Click Request
    Procore Pay notifies the invoice contact of the request by email.  

Approve a Waiver

To approve the submitted sub-tier waiver, click Approve in the Details pane. This changes the Approval Status of the file to Approved

approve-button.png