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Procore

Create a Payment Schedule

 Note
flag-australia.png This tutorial discusses a feature that is available to Procore customers in Australia and New Zealand.

Objective

To create a payment schedule that contains subcontractor claimed amounts, approved amounts, and reasons for the difference between claimed and approved amounts.

Background

In Australia and New Zealand, a payment schedule is a legal notice that is served on a claimant in response to a claim for payment. Construction businesses operating in Australia and New Zealand are creating payment schedules to facilitate the invoice approval process, as well as claims of work performed by subcontractors.

In a typical payment schedule workflow, subcontractors submit an invoice for work performed. The general contractor will review the invoice and either approve or reject the amounts that the subcontractor is claiming for work performed. When a payment schedule is created from the invoice, the amounts claimed, amounts approved, and reasons for rejected amounts will be noted on the payment schedule form.

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the project's Commitments tool.
       Notes
      • Access permissions to the Invoicing & Progress Billings tools are governed by the permissions set on the Commitments and/or Client Contracts, Funding, or Prime Contracts tool. Procore tool names vary, depending on the language or point-of-view dictionary configured in Procore. See What dictionaries and languages are available in the Procore web application?
      • If you are a collaborator (for example, an invoice contact employed by a company performing work on a project managed in Procore, your ability to perform invoice-related tasks is determined by the Procore company account holder. Settings that the account holder may choose to provide to you include:
        • A Procore User account.
        • Access permissions to the project's Commitments and/or Client Contracts, Funding, or Prime Contracts tool.
        • Membership on the 'Private' list of a specific contract or funding
        • Designated as an 'Invoice Contact' on the contract or funding.
  • Additional Information:

Prerequisites

Steps

  1. Navigate to the project's Invoicing tool.
  2. Click the Subcontractor tab.
  3. Click the commitment that you want to issue an invoice for.
  4. Click the Invoices tab.
  5. Perform one of the following steps:
    • Click the PDF icon icon-export-pdf.png to the far right side of the most recent line item.
      OR
    • Click View next to the most recent line item, and then on the Invoices screen, select PDF from the Export drop-down list.
      Example
      The illustrations below show the 'Application and Certificate for Payment.' The first page provides a summary and the second page provides line item detail.  
      payment-schedule-doc-summary.png
      payment-schedule-doc-detail.png

 

If you would like to learn more about Procore's invoice management software and how it can help your business, please visit our construction invoice management software product page .