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Procore

Create a Payment Schedule

Objective

To create a payment schedule that contains subcontractor claimed amounts, approved amounts, and reasons for the difference between claimed and approved amounts.

Background

Construction businesses operating in Australia and New Zealand may need to create payment schedules to facilitate invoice approval and claims of work performed by subcontractors. In a typical payment schedule workflow, subcontractors submit an invoice for work performed. The general contractor will review the invoice and either approve or reject the amounts that the subcontractor is claiming for work performed. When a payment schedule is created from the invoice, the amounts claimed, amounts approved, and reasons for rejected amounts will be noted on the payment schedule form.

Things to Consider

  • Required User Permissions:
    • 'Admin' permissions on the project's Commitments tool.
      Note: Due to the sensitive nature of a project's invoicing data, the Invoicing tool can only be accessed by individuals who have been granted 'Admin' permission on the Commitments and/or Prime Contracts tools.
  • Additional Information:

Steps

  1. Navigate to the project's Invoicing tool.
  2. Click the Subcontractor tab.
  3. Click the commitment that you want to issue a subcontractor invoice for.
  4. Click the Invoices tab.
  5. Choose one (1) of the following steps:
    • Click the PDF icon icon-export-pdf.png on the far right side of the most recent line item.
      OR
    • Click View next to the most recent line item, and then on the Invoices screen, select PDF from the Export drop-down menu.

      payment-schedule-1.png

      payment-schedule-2.png

See Also

If you would like to learn more about Procore’s invoice management software and how it can help your business, please visit our construction invoice management software product page here.

 

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