Create a Payment Schedule

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For Procore Customers in the United States

When your company applies the 'Owners English' or 'Specialty Contractors English' point-of-view dictionary, you'll see different tool names and term changes in the user interface. Learn how to apply the dictionary options.

To learn the differences: Show/Hide

This table shows the differences in tool names (bold) and terms across the point-of-view dictionaries for Project Financials. These dictionaries are available in US English only. The default dictionary is designed for general contractors, which means that you will need to work with your Procore Administrator at your company and your Procore point of contact to access the other dictionary options.

General Contractors English (United States) - Default	Owners English (Owner Terminology V2)	Specialty Contractors English (Specialty Contractor Terminology)
Invoicing	Invoicing	Progress Billings
Owner	Funding	Owner
Owner/Client	Owner/Client	GC/Client
Prime Contract Change Order	Funding Change Order	Client Contract Change Order
Prime Contracts	Funding	Client Contracts
Revenue	Funding	Revenue
Subcontract	Contract	Subcontract
Subcontractor	Contractor	Subcontractor
Subcontractor Schedule of Values (SSOV)	Contractor Schedule of Values (CSOV)	Subcontractor Schedule of Values (SSOV)

Objective

Background

Construction businesses operating in Australia and New Zealand are creating payment schedules to facilitate the invoice approval process, as well as claims of work performed by downstream collaborators. In a typical payment schedule workflow, downstream collaborators submit invoices for work performed. The upstream collaborator reviews the invoice and approves the amounts on the claim. A payment schedule is then created for the invoice to show the following information:

Claimed amounts
All 'Approved' amounts
Reasons for 'Rejected' amounts

Things to Consider

Required User Permissions:
- You must be an invoice administrator.
Additional Information:
- You can notify invoice contact by email when the invoice's status changes to 'Approved.' See Configure Settings: Invoicing.
- You can define custom text for the footer of the payment schedule's PDF export file. See Configure Settings: Commitments.

Prerequisites

Turn the 'Show Amounts Subcontractors Claim' setting ON. See Configure Settings: Invoicing or Configure Settings: Progress Billings.
Complete the steps in Create a Subcontractor Invoice.
For amounts to show on a Payment Schedule, amounts must be entered in the 'Work Completed This Period' and 'Materials Presently Stored' columns on the invoice's Schedule of Values. To learn how to enter these amounts, see:
- Create a Subcontractor Invoice
- Bulk Edit a Schedule of Values

Steps

Navigate to the project's Invoicing tool.
Click the Subcontractor tab.
In the table, choose one of these options:
- Locate the invoice for the payment schedule. Next, click its Invoice # link to open it.
  OR
- Locate the commitment that contains the invoice for the payment schedule. Next, click its Contract link to open the commitment. In the commitment, click the Invoices tab. Locate the most recent invoice in the Invoices (Requisitions) table. Then, click the Invoice Position or Invoice # link to open it.
  
  Tip
  How do I find the latest invoice? Review the values in the Invoice Position column. Each invoice is assigned a number, in the order invoices are created. This column sorts invoices from newest to oldest by default. To change the sort order, click the Overflow menu in the column heading and choose one (1) of the Sort By This Column options.
Click the Export button and choose the PDF option.

Example

The illustration below shows you an example of a payment schedule.