Authorize Disbursements
General Availability in Select Markets (United States)
Procore Pay 
with payments powered by Goldman Sachs Transaction Banking (TxB)* is available in the United States. It is designed for General Contractors and Owner-Builders who act as their own General Contractors on a job. Procore Pay extends the Invoice Management functionality in the Procore web application to handle the payment process between general and specialty contractors.Objective
To authorize a disbursement in Procore Pay as a payor with and without the Workflows tool.
Background
The steps you use to authorize a disbursement depend on the button that appears on the 'Select Funding Account' page when creating a disbursement.
Examples
When the Workflows Tool is Disabled
If Workflows is disabled, you'll see a third 'Authorize' step on the 'Select Funding Account' page. A Payments Admin or Payments Disburser can click the 'Next' button to authorize it.
When the Workflows Tool is Enabled
If enabled, you'll only see a 'Create Disbursement' button to automatically start the workflow. After the workflow is complete, the final approver, a Payments Admin, or a Payments Disburser can authorize it. 
Things to Consider
- Required User Permissions
- Additional Information:
- To authorize a disbursement with a Payments Workflow, you must be the Workflow Approver on the final workflow step. See Best Practices for Creating a Payments Workflow.
- The 'Payments Admin' or 'Payments Disburser' cannot be the same Procore user who placed an invoice into the 'Approved' or 'Approved as Noted' status.
- Invoice approval and invoice payment must be completed by two (2) different Procore users.
- Once authorized, you cannot cancel the drawdown instructions and payment orders associated with a disbursement.
- To learn how to remove subcontractor invoices from disbursements, see Remove Subcontractor Invoices from Disbursements as a Payor.
- To learn how to cancel disbursements before authorization, see Cancel Disbursements Before Authorization as a Payor.
Prerequisites
Steps
The steps you follow depend on whether the Workflows tool is enabled or disabled in your environment. For instructions, see:
- Workflow Enabled: Start the Payments Workflow & Authorize the Disbursement
- Workflows Disabled: Authorize the Disbursement
Workflows Enabled: Start the Payments Workflow & Authorize The Disbursement
If the Workflows tool is enabled, the default Payments Workflow configured for your environment starts automatically. An email notification is sent to the workflow step's assignee who must review the disbursement and all associated payments.
Important
Payment processing for a disbursement cannot be canceled after a disbursement is authorized. To learn how to cancel a disbursement before authorization, see Cancel Disbursements Before Authorization as a Payor.Complete the Payments Workflow
Assignee(s) must complete all steps in your Payments Workflow before a Payments Admin or Payments Disburser can authorize the disbursement.
Tips
- Need to remove a subcontractor invoice before authorizing the disbursement? To learn how, see Remove Subcontrator Invoices from Disbursements as a Payor.
- How do assignees on a Payments Workflow step respond to a workflow step? See Approve or Reject a Disbursement with a Custom Payments Workflow.
- Want to set up a Payments Workflow to use on your disbursements? See Best Practices for Creating a Payments Workflow
Authorize the Disbursement
Once the custom workflow steps are approved, you can continue the authorization as follows.
- In the General tab of the disbursement, the Authorize Payment Order banner if a Payments Workflow has been configured.
- Optional. Depending on your role, start the authorization process as follows:
- If you are the assignee on the last custom workflow step, the authorization step opens automatically.
OR - If you are not the assignee on the last custom workflow step, you must click Authorize.
This opens the Authorize page.Tip
Don't see the Authorize button? If your company's custom Payments Workflow has not been configured, users with the appropriate permissions will see a banner with an option to configure it. See Best Practices for Creating a Payments Workflow and Configure the Settings for a Payments Workflow Template.
- If you are the assignee on the last custom workflow step, the authorization step opens automatically.
- Under Drawdown, mark the checkbox to authorize the drawdown instructions.
- Under Payments, mark the checkbox to authorize the payment orders.
- Click Authorize.
Procore Pay issues a required Multi-Factor Authentication challenge to verify the identity of the Payment Disburser authorizing the disbursement. See How does MFA work with Procore Pay and why is it required?
Workflows Disabled: Authorize the Disbursement
If the Workflows tool is disabled, a third 'Authorize' step appears on the New Disbursement page. Only a Payments Admin or Payments Disburser can acknowledge the Drawdown and Payments for the disbursement.
Important
Payment processing for a disbursement cannot be canceled after a disbursement is authorized. To learn how to cancel a disbursement before authorization, see Cancel Disbursements Before Authorization as a Payor.- Under Drawdown, mark the checkbox to authorize the drawdown instructions.
- Under Payments, mark the checkbox to authorize the payment orders.
- Click Authorize.
Procore Pay issues a required Multi-Factor Authentication challenge to verify the identity of the Payment Disburser authorizing the disbursement. See How does MFA work with Procore Pay and why is it required?