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Create a Calendar Item


To create a calendar item in Procore's Project level Schedule tool.

Things to Consider

  • Required User Permissions:
    • 'Standard' or 'Admin' on the project's Schedule tool.
  • Additional Information:
    • When you create a calendar item in Procore, it will not show up on an integrated schedule in Procore (e.g. Microsoft Project, Primavera).


  1. Navigate to the project's Schedule tool. 
  2. Click the + Create Calendar Item button. 
  3. Fill out the following fields:
    • Title: Enter the title of the calendar item to briefly describe the event. This is how the event will be displayed on all schedule views. 
    • Color: Assign a color for the event so that color is displayed on your schedule to differentiate it from other events.
    • Assign To: Assign the calendar item to a person in your project's Directory.
    • Private: Mark this checkbox so that only Admin level users or users who have been assigned this item can see the event. 
    • Begin: Choose a start date for the event.
    • End: Choose an end date for the event. 
    • Percent Complete: Enter a percentage to denote work completed for the event. 
    • Description: Enter a detailed description of the calendar item. 
  4. Click Save Item


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