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Create a Timecard in the Company Timesheets Tool

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 In Beta
Company Administrators can enable the Company-Level Time Entry beta in Procore Explore. (US 2 | UK)

Background

From the Company Timesheets tool, you can create timecards for employees for any project. By supporting unique custom fields and fieldsets for every project, the tool ensures data accuracy while streamlining payroll and compliance.

Things to Consider

  • Required User Permissions

  • The timecard form reflects the configurable fieldset, custom fields, time entry method, and overtime rules for the respective project.

Steps

  1. Navigate to the Company level Timesheets tool.

  2. Click Create.

    • Select New Weekly Timesheet.

    • Select Copy From Previous to copy a previous timesheet that you created.

      1. Select the Employee and Work Week.

      2. Click Copy.

  3. Click the Employees dropdown menu. Search for and select the employee.

  4. Click Add.

  5. Select the date for the timecard.

  6. Select a project.

  7. Enter the timecard information.

    Show/Hide Fields

     Note
    Project Timesheets Administrators configure how each project collects time.

    • Classification: The resource classification.

    • Task Code: A combination of Cost Codes and Sub Jobs. See Enable Task Codes.
      Tip: Administrators can limit the task code selections that appear in this list. See Configure Advanced Settings: Company Level Timesheets.

    • Location: The location where the work was performed.

    • Time

      • Total Time: The total time worked for the day.

      • Start Time / Time In: The time the resource started working.

      • Stop Time / Time Out: The time the resource stopped working.
        Note: You will only see the Start and Stop fields if you have configured your settings to show these fields. See Configure Advanced Settings: Project Level Timesheets.

      • Lunch Time: The amount of time taken for a lunch break.
        Notes:

        • The amount of time selected will be subtracted from the Total Time.

        • This field will only be available if Start Time and Stop Time is enabled.

      • Time Type: Select the type of pay being entered.

        • Regular Time

        • Double Time

        • Exempt

        • Holiday

        • Overtime

        • PTO

        • Salary

        • Vacation

    • Billable: Select to indicate whether or not the entry is billable.

    • Time Type Rules. Mark the checkbox to automatically enforce overtime rules.

    • Description: Additional comments that will show in the timecard entry.

  8. Optional: Click Add Line to enter additional time to the timecard entry.

  9. Click Submit.

  10. For each timecard, repeat steps 4-8.

  11. Click Done after all timecards have been created for that user.