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Does a subcontractor need a copy of the billing invite to submit an invoice?


No. The billing invitation and reminder emails that Procore sends to your subcontractor are courtesy notifications designed to notify them when a new billing period has been created and the due date for that billing period is nearing. As long as your subcontractors meet the requirements detailed in Submit an Invoice as a Subcontractor, they can submit an invoice at any point between the creation of a new billing period and its due date. 

How is a billing invitation sent?

When a representative for a general contractor creates a new billing period, they have the option to send out an automated billing invite to anyone who is either (1) named on the 'Private' list for the invoice or (2) a member of the Commitment tool's default 'Invoice Contact' list. See Start a New Billing Period and Send Invoice Emails and Create Invoice Contacts.

What do I do if a subcontractor reports that the billing invitation is lost or missing?

Should one of your subcontractors report that they do NOT have a copy of the billing invitation, they can simply log in to Procore, navigate to the Commitments tool, and then follow the appropriate steps in Submit an Invoice as a Subcontractor.