Integration by Ryvit: Send a Budget to ERP Integrations for Accounting Acceptance

Objective

To use the Integration by Ryvit to send data from the project's Budget tool to your company's ERP Integrations tool so it can then be accepted or rejected for export to Viewpoint® Vista™ by an accounting approver. 

Things to Consider

• Required User Permission:
  • 'Admin' level permissions on the project's Budget tool.
    OR
  • 'Read Only' or 'Standard' level permissions on the project's Budget tool with the 'Send and Retrieve Budgets from ERP' granular permission enabled on your permissions template.
• Prerequisites:
  • Add the Integration by Ryvit Job to your company's ERP Integrations tool. See Integration by Ryvit: Add a Viewpoint® Vista™ Job to Procore.
  • Ensure the project's cost codes are updated and synced to Integration by Ryvit. See Update Project Cost Codes
  • Create or update the project budget:
    • To learn how to create a project budget, see Set up a Budget or Create a Budget Line Item.
    • To learn how to update a budget, see Add a Partial Budget Line Item, Create a Budget Modification, and Delete a Budget Line Item.
  • The budget must be locked before the export. See Lock a Budget. 
• Restrictions:
  • After exporting a budget from Procore to Integration by Ryvit, the import function (i.e., from Integration by Ryvit to Procore) will no longer be available for that job/budget.
  • The ability to unlock the Procore budget (see Unlock a Budget), resend data to Integration by Ryvit, add budget line items, and create budget modifications will be disabled until:
    • The export from Procore to Integration by Ryvit is complete and the exported entries have been manually posted to Integration by Ryvit using its Job Cost function. See your Integration by Ryvit Help system for instructions.
    • The synced data is visible in the Job Costs Report. See Integration by Ryvit: View a Job Costs Report for Viewpoint® Vista™.
      Note: After entries have been posted in the Viewpoint® Vista™ Job Cost function, the Integration by Ryvit syncs the data with Procore.
• Additional Information:
  • Typically, a project manager performs this task.

Steps

1. Navigate to the project's Budget tool. 
   This reveals the Budget page. 
2. In the 'Budget' page, under 'Cost Code Detail', review the budget's line items.
   Note: If your budget contains sub job information, it is listed in the budget 
3. When you are ready to send your budget to the ERP Integrations tool for acceptance by an accounting approver, click Send to ERP (or, if you've previously sent the budget, click Re-send to ERP).
   
   
    

4. If you are updating a Procore budget that has been synced with Integration by Ryvit, see Create a Budget Line Item and Create a Budget Modification.

The system sends the original budget and budget modifications to the ERP Integrations tool where it can be accepted or rejected for export by an accounting approver.

Next Steps

• Integration by Ryvit: Accept or Reject a Budget for Export to Viewpoint® Vista™

​See Also

• Integration by Ryvit: Retrieve a Budget from ERP Integrations Before Acceptance