Skip to main content
Procore

Compile Invoice Backups

Objective

To compile a backup of default invoice PDF and all of its PDF attachments for one or multiple invoices.

Background

An invoice backup lets you generate a single PDF that contains a PDF copy of each individual invoice that you select. This feature saves valuable time so you don't have to manually export multiple invoices or compile those downloads into a single PDF. Instead, Procore does this work for you.

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the project's Commitments tool.
       Notes
      • User permissions are NOT managed in the project's Invoicing tool. Instead, the Invoicing tool is designed for users with 'Admin' level permissions on the Prime Contracts and/or Commitments tool. 
      • If you are a collaborator (for example, an invoice contact for a subcontracting company that is performing work for a general contractor managing your contract in Procore), your ability to perform invoice-related tasks is determined by the project team that controls these settings for your Procore user account: 
        • Your user account's permissions on the project's Commitments and/or Prime Contracts tool.
        • Your membership on the 'Private' list of a specific prime contract, purchase order, or subcontract.
        • Your designation as an 'Invoice Contact' on a prime contract, purchase order, or commitment.
      • To learn more about permissions for specific tasks that can be performed with the Invoicing tool, see Permissions: Invoicing.
  • Additional Information:
    • If DocuSign was used and the DocuSign© workflow is complete, all versions of the PDFs will include the DocuSign© version.

Steps

  1. Navigate to the project's Invoicing tool.
  2. Under the Subcontractor tab, place checkmarks in the boxes that correspond to the invoices that you want to compile the backup for.
  3. Click Compile Invoice Backups.
    compile-invoice-backups.png
  4. You will see a message at the top of the page alerting you if the compilation has been successful.
    compile-invoice-backups-successful.png

 

If you would like to learn more about Procore’s invoice management software and how it can help your business, please visit our construction invoice management software product page here.