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Procore

Create a Timecard Entry

Objective

To add a timecard entry to the Company level Timecard tool.

Background

You can use the Company level Timecard tool to record the amount of time employees spend working on your project tasks. A timecard entry captures the Procore project, cost code, number of hours, and pay type. You can also indicate whether or not the entry is billable, as well as enter any comments. If you have created timecard entries in the past, you can also cut down on your data entry time by copying a previous timecard entry. 

Things to Consider

  • Required User Permissions:
    • To add timecard entries for all users in your company: 
      • 'Admin' level permissions on the Company level Timecard tool.
    • To add a timecard entry for yourself: 
      • 'Standard' level permissions or higher on the Company level Timecard tool.

Steps 

  1. Navigate to the company's Timecard tool.
  2. Click the GRAY employee name bar. Then select the individual for whom you are creating the timecard entry from the drop-down list.    
  3. Select the end date for the pay period from the drop-down list. 

    enter-time-for.png
     
  4. Continue with the data entry as follows:
    Note: An asterisk (*) indicates a required field. 
    • Day. Select the date for the timecard entry. The current date is selected by default. 
    • Project*. Select the project that this person was working on.
    • Cost Code*. Select the cost code that describes the scope of work that was done for this day/week/pay period.
    • Hours. Enter the number of hours this person worked during the day/week/pay period.
    • Type. Select the type of pay they will receive. To create other selections, see Configure Advanced Settings: Timecard.
    • Billable?. If the hours are billable, select Yes. If not, select No.
    • Comments. Add in an optional description of the work completed.
    • Copy hours from last week. Click if you would like to add the time entries the employee worked last week.
      Note: If the Timesheets tool is enabled, time entries need to be 'unapproved' to be edited. See Unapprove a Time Entry in the Company Level Timesheets Tool.
  5. Click Save.
    Procore saves the timecard entry in the section below the Save button. 

    timecard-for.png

     Multiple timecard entries can be entered within a pay period. They will be added together in the Timecard for [Name] for the Pay Period of [date] section.