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About the Disbursements Tab in the Payments Tool

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 General Availability in Select Markets (United States)
flag-us.png Procore Pay icon-external-link.png  is available in the United States. It is designed for General Contractors and Owner-Builders who act as their own General Contractors on a job. Procore Pay extends the Invoice Management icon-external-link.png functionality in the Procore web application to handle the payment process between general and specialty contractors.

Objective

To learn about the features and controls in the Disbursements tab of the Company Payments tool. 

Background

Payments Admins or Payments Disbursers use the options in the Disbursements tab to create and manage disbursements. On this tab, you can apply filters to the table to narrow down the disbursements to show only those that meet your criteria in the list. The table also provides important information about each disbursement, such as the Disbursement No. (which is assigned to the disbursement at creation), the bank account used to fund the disbursement, the amount of the disbursement, and the date and time it was created. To view a disbursement in more detail, click its Disbursement No. link. 

payments-disbursements-columns-plus-workflow-status.png

Things to Consider

Steps

  1. Navigate to the Company level Payments tool.
    The Subcontractor Invoices tab is active by default. 
  2. Click the Disbursements tab.
     Tip
    Don't see the Disbursements tab? Only a Payments Admin or Payments Disburser can view this tab. Your company's Payments Admin can assign users to the Payments Disburser role. See Add Payments Disbursers as a Payor.
    The key features and controls in the Disbursements tab include:

Filters

You can filter the table data using these options. 

payments-disbursements-tab-filters.png

This table shows the filters available in the Disbursements tab. 

Element Type Description Learn More
Created On Drop-down list Apply one (1) or more filters to show only those invoices on the list: Last 30 Days, Last 60 Days, Year to Date.  Create Disbursements
Funding Account Drop-down list Apply one (1) or more filters to show only those invoices related to the selected funding account. Accounts are managed by a Payments Admin.  Manage Bank Accounts
Drawdown Status Drop-down list Apply one (1) or more filters to show only invoices in the selected statuses.  What are the default drawdown statuses in Procore Pay?
Workflow Status (Only available if your team has implemented a custom Payments workflow) Drop-down list Apply one of these filters to show only those invoices in the corresponding workflow status. To learn about statuses, see What are the default workflow statuses for disbursements in Procore Pay's custom payments workflow? Best Practices for Creating a Payments Workflow

Default Columns

This illustration shows you the default columns in the disbursements table. 

disbursements-tab-default-columns.png

This table details the default columns in the disbursements table. 

Element Type Description Learn More...
Disbursement No.  Column Shows the number assigned to a disbursement.  Create Disbursements
Name Column Shows the name assigned to a disbursement. Create Disbursements
Funding Account Column Shows the name of the funding bank account that funded the disbursement. Manage Bank Accounts
Aggregate Disbursement Amount Column Shows the aggregate disbursement amount. This shows the grand total of all the payment amounts in a single disbursement.  Create Disbursements
Drawdown Status Column Shows the current drawdown status of a disbursement. What are the default drawdown statuses in Procore Pay?
Created By Column Shows the name of the Payments Admin who created the disbursement.  Create Disbursements
Created On Column Shows the date the disbursement was created.  Create Disbursements

Optional Columns

This table details the optional columns in the disbursements table. 

Element Type Description Learn More...
Workflow Status (Only available if your team has implemented a custom Payments workflow) Column This column reflects the current workflow status of each disbursement. To learn about statuses, see What are the default statuses for a disbursement in a Payments Workflow for Procore Pay? Best Practices for Creating a Payments Workflow

See Also