About the Disbursements Tab in the Payments Tool
Objective
To learn about the features and controls in the Disbursements tab of the Company Payments tool.
Background
Payments Admins or Payments Disbursers use the options in the Disbursements tab to create and manage disbursements. On this tab, you can apply filters to the table to narrow down the disbursements to show only those that meet your criteria in the list. The table also provides important information about each disbursement, such as the Disbursement No. (which is assigned to the disbursement at creation), the bank account used to fund the disbursement, the amount of the disbursement, and the date and time it was created. To view a disbursement in more detail, click its Disbursement No. link.
Things to Consider
Prerequisites
Steps
- Navigate to the Company level Payments tool.
The Subcontractor Invoices tab is active by default. - Click the Disbursements tab.
Tip
Don't see the Disbursements tab? Only a Payments Admin or Payments Disburser can view this tab. Your company's Payments Admin can assign users to the Payments Disburser role. See Add Payments Disbursers as a Payor.
Filters
You can filter the table data using these options.
This table shows the filters available in the Disbursements tab.
Element | Type | Description | Learn More |
---|---|---|---|
Created On | Drop-down list | Apply one (1) or more filters to show only those invoices on the list: Last 30 Days, Last 60 Days, Year to Date. | Create Disbursements |
Funding Account | Drop-down list | Apply one (1) or more filters to show only those invoices related to the selected funding account. Accounts are managed by a Payments Admin. | Manage Bank Accounts |
Drawdown Status | Drop-down list | Apply one (1) or more filters to show only invoices in the selected statuses. | What are the default drawdown statuses in Procore Pay? |
Workflow Status (Only available if your team has implemented a custom Payments workflow) | Drop-down list | Apply one of these filters to show only those invoices in the corresponding workflow status. To learn about statuses, see What are the default workflow statuses for disbursements in Procore Pay's custom payments workflow? | Best Practices for Creating a Payments Workflow |
Default Columns
This illustration shows you the default columns in the disbursements table.
This table details the default columns in the disbursements table.
Element | Type | Description | Learn More... |
---|---|---|---|
Disbursement No. | Column | Shows the number assigned to a disbursement. | Create Disbursements |
Name | Column | Shows the name assigned to a disbursement. | Create Disbursements |
Funding Account | Column | Shows the name of the funding bank account that funded the disbursement. | Manage Bank Accounts |
Aggregate Disbursement Amount | Column | Shows the aggregate disbursement amount. This shows the grand total of all the payment amounts in a single disbursement. | Create Disbursements |
Drawdown Status | Column | Shows the current drawdown status of a disbursement. | What are the default drawdown statuses in Procore Pay? |
Created By | Column | Shows the name of the Payments Admin who created the disbursement. | Create Disbursements |
Created On | Column | Shows the date the disbursement was created. | Create Disbursements |
Optional Columns
This table details the optional columns in the disbursements table.
Element | Type | Description | Learn More... |
---|---|---|---|
Workflow Status (Only available if your team has implemented a custom Payments workflow) | Column | This column reflects the current workflow status of each disbursement. To learn about statuses, see What are the default statuses for a disbursement in a Payments Workflow for Procore Pay? | Best Practices for Creating a Payments Workflow |