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Procore

Sage 100 Contractor: Setup Guide

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Overview

To set up and configure your company's ERP Integration tool to integrate Procore's project Financial Tools and Sage 100 Contractor®. 

Preparation Phase

After purchasing the Procore + Sage 100 Contractor® integration, this phase includes:

  1. Receive the Welcome Email
    Procore assigns your account to a Integration Implementation Specialist, who sends  a Welcome Email to your company's designated ERP Implementation Contact. The goals of this email are to provide you with these items:
    • Complete the ERP Questionnaire. After you are given access to your Procore account and begin the Account Setup process, the system will prompt you to complete an ERP Questionnaire.
    • Schedule the Procore + Sage 100 Contractor® Kick-Off Call. Your email will contain a selection of dates/time for the call. Please reply back to either confirm or suggest a time that works for the required members on your team. 
  2. Prepare for the Kick-Off Call
    Prior to this meeting, please complete these tasks to ensure that your Integration Implementation Specialist can install and configure the hh2 synchronization client during your Kick-Off Call:
    • Accept the hh2 EULA. Your company's ERP Implementation Contact will receive an email for the hh2 cloud service. You must accept the End User License Agreement (EULA) in order to proceed with hh2 account creation. See How does the hh2 synchronization client connect Procore to Sage 100 Contractor®?
    • Create the hh2 Service Account. For instructions, see Create an hh2 Service Account in Sage 100.Please verify that you have completed the following before the Kick-Off Call:
      • Your hh2 Service Account must have full Application Admin & Security Admin access permission.
      • The password preference for your hh2 Service Account must be set to Password Never Expire. 
      • Write down the exact location of your Sage 100 Contractor® data folder on the server. This cannot be a mapped drive.

Implementation Phase

After scheduling your company's Kick-Off call, this phase includes:

  1. Procore + Sage 100 Contractor® Kick-Off Call
    Approximately 60 Minutes
    Procore conducts a Kick-Off Call with your company's ERP Implementation Contact and designated stakeholders (i.e., typically this your company's Procore Administrator, Sage 100 Contractor® Administrator, and IT Administrator). The goals of this call is to:
    • Discuss your Procore + Sage 100 Contractor® implementation plan.
    • Provide your attendees with an overview of the Procore + Sage 100 Contractor® integration.
    • Install and configure the hh2 synchronization client on your Sage 100 Contractor® server.
    • Coordinate any follow-up tasks related to your implementation plan.
    • Schedule your Go-Live Call.
  2. Procore + Sage 100 Contractor® Go-Live Call
    Approximately 60-90 Minutes
    Procore conducts a Go-Live call with your company's ERP Implementation Contact and designated stakeholders. The goal of this call is to ensure the completion of these tasks:
    • Review the ERP Integrations tool's configuration settings.
    • Provide an overview of each tab in the ERP Integrations tool:
      Note: For step-by-step tutorials related to using these tabs, see Sage 100 Contractor®: User Guide.
      • Std. Cost Codes & Cost Types
      • Vendors
      • Jobs
      • Sub Jobs
      • Budgets
      • Commitments
      • Change Orders
      • Job Cost
  3. Getting Started with Procore + Sage 100 Contractor®
    After the implementation is complete, you can begin using the integration. You can also contact to your Procore Integration Implementation Specialist for the next 30 days. 

Management Phase

As you get started with the integration, you have a variety of support options available when you have questions or need assistance: